MINUTES - General Committee - 20140114 TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, January 14, 2014
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors Abel, Ballard,
Gaertner, Gallo, Humfryes, Pirri, Thompson and Mayor
Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building and
By-law Services, Director of Infrastructure and
Environmental Services, Director of Legal Services/Town
Solicitor, Director of Planning and Development Services,
Manager of Accounting and Revenues/Deputy Treasurer,
Council & Committee Coordinator/Deputy Clerk, and
Council/Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following addition, be approved:
Item 18 – Release of Closed Session Material
Re: 215 Industrial Parkway South (OId Hydro Building)
CARRIED
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 6, 8, 10, 11, 15, and 16 were identified as items requiring separate
discussion.
General Committee Meeting Report
Tuesday, January 14, 2014 Page 2 of 11
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 5, 7, 9 12, 13, 14, and 17 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
2. BBS14-002 – Request for Sign Variance to Sign By-law No. 4898-07.P
2 Orchard Heights Blvd.
THAT report BBS14-002 be received; and
THAT Council approve a request for a variance to Sign By-law 4898-07.P to
permit the installation of a canopy sign that extends beyond the limits of the
canopy fascia.
5. IES14-005 – Facility Projects Status Report
THAT report IES14-005 be received for information.
7. PL14-001 – Planning Applications Status List
THAT report PL14-001 be received for information.
9. PR14-002 – Licence to Utilize Lands Owned by Ontario Infrastructure
and Lands Corporation (OILC) Municipally Known as 100
Bloomington Road
THAT report PR14-002 be received; and
THAT Council not proceed with the signing of an Agreement with the Ontario
Infrastructure and Lands Corporation (OILC).
12. AAC14-01 – Accessibility Advisory Committee Report, December 2, 2013
THAT Council receive report AAC14-01; and
THAT Council adopt the following recommendations from the Accessibility
Advisory Committee meeting of December 2, 2013:
2. Memorandum from the Planner
Re: Application for Site Plan Approval (Submission #1)
York Region Christian Seniors Homes Inc.
15600 Leslie Street, File No.: D11-10-13
THAT each entrance be barrier-free; and
THAT there be an increase in accessible parking spots that have
acceptable connectivity with delineated, contrasting identification
marks; and
THAT the parking spots be closer to the building for easier access for
each phase.
General Committee Meeting Report
Tuesday, January 14, 2014 Page 3 of 11
3. Memorandum from the Planner
Re: Application for Site Plan Approval (Submission #1)
TACC Developments (Aurora) Inc.
Part of Lot 25, Concession 2
1335 St. John’s Sideroad East
File No.: D11-11-13
THAT each entrance be barrier-free; and
THAT an additional parking spot be added closer to the building; and
THAT the historical house be outfitted with a ramp feature to ensure
accessibility.
4. Memorandum from the Accessibility Advisor
Re: Accessibility Items for the 2014-2021 Accessibility Plan
THAT the Items in Appendix B be adopted and recommended to
Council for inclusion in the 2014-2021 Accessibility Plan.
13. EAC14-01 – Environmental Advisory Committee Report
December 5, 2013
THAT Council receive report EAC14-01; and
THAT Council adopt the following recommendations from the Environmental
Advisory Committee meeting of December 5, 2013:
2. Memorandum from the Programs Manager, Environmental
Initiatives
Re: Water Bottle Fill Stations
THAT this item be referred back to staff for clarification on the location
of existing hydration stations; and
THAT the 2014 budget line regarding this item be deferred to the 2015
budget.
New Business
THAT staff be directed to report back on a dedicated environmental
section on the Town website to assist users in readily locating Town of
Aurora environmental information.
New Business
THAT the January 2014 meeting be cancelled.
14. HAC14-01 – Heritage Advisory Committee Report, December 9, 2013
THAT Council receive report HAC14-01; and
THAT Council adopt the following recommendation from the Heritage
Advisory Committee meeting of December 9, 2013:
1. HAC13-034 – Architectural Salvage Program
THAT staff report back with an inventory of items belonging to the
Aurora Collection; and
General Committee Meeting Report
Tuesday, January 14, 2014 Page 4 of 11
THAT staff report back on items salvaged from homes demolished
since 2005; and
THAT staff investigate regarding potential liability issues; and
THAT staff report back regarding delegating authority for considering
requests for items under this Program; and
THAT the Heritage Advisory Committee direct staff to provide revised
Program guidelines to the Heritage Advisory Committee in the future.
17. AAC14-02 – Accessibility Advisory Committee Report, January 8, 2014
THAT Council receive report AAC14-02; and
THAT Council adopt the following recommendations from the Accessibility
Advisory Committee meeting of January 8, 2014:
1. Memorandum from the Planner
Re: Application for Site Plan Review
213-229 Industrial Parkway North
Plan 65M-2718 Block 7, File No.: D11-01-13
THAT the memorandum regarding Application for Site Plan Review,
213-229 Industrial Parkway North, Plan 65M-2718 Block 7, File No.:
D11-01-13 be received; and
THAT consideration be given for all entrance and/or exit doors to be
barrier-free; and
THAT consideration be given for all washrooms to be barrier-free; and
THAT consideration be given to men’s and women’s locker rooms,
lunchroom and washrooms maintaining accessible width and
clearance and to be barrier-free; and
THAT consideration be given to both visual and audible alarm systems
being incorporated throughout the building; and
THAT consideration be given for proper way-finding contrasting
signage throughout the building; and
THAT consideration be given to installing levered hardware on all
doors within the building.
3. Town of Aurora 2014-2021 Accessibility Plan
THAT the memorandum regarding the Town of Aurora 2014-2021
Accessibility Plan be received; and
THAT the 2014-2021 Accessibility Plan be adopted and recommended
to Council for approval.
4. Memorandum from the Accessibility Advisor
Re: Town of Aurora Integrated Accessibility Standards
Regulation Policy
THAT the memorandum regarding the Town of Aurora Integrated
Accessibility Standards Regulation Policy be received; and
General Committee Meeting Report
Tuesday, January 14, 2014 Page 5 of 11
THAT the Town of Aurora Integrated Accessibility Standards
Regulation Policy be endorsed by Council.
New Business
THAT the Accessibility Advisor consult with appropriate staff to ensure
that the accessible doors are operating correctly at the Aurora Public
Library.
CARRIED
5. DELEGATIONS
None
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. CAO14-001 – Hillary-McIntyre Park
General Committee recommends:
THAT report CAO14-001 be received; and
THAT report CAO14-001 be forwarded to the February 4, 2014 General
Committee meeting for consideration; and
THAT Council provide direction.
CARRIED
3. BBS14-003 – The Noise By-law and Outdoor Playing of Music
General Committee recommends:
THAT report BBS14-003 be received; and
THAT Noise Bylaw No. 4787-06.P not be amended for reasons outlined within
Report No. BBS14-003.
CARRIED
General Committee recommends:
THAT Item 8 be moved forward for consideration.
CARRIED
8. PL14-002 – Proposed Bell Mobility Telecommunications Tower
15320 Bayview Ave. Holdings
650-676 Wellington Street East
File Number D11-(EX)04-13
General Committee Meeting Report
Tuesday, January 14, 2014 Page 6 of 11
General Committee recommends:
THAT report PL14-002 be referred back to staff to investigate the feasibility of
co-location of services on telecommunication towers.
CARRIED
General Committee recommends:
THAT Item 10 be moved forward for consideration.
CARRIED
10. PR14-004 – Tree Protection By-law
General Committee recommends:
THAT Report PR14-004 be received; and
THAT Council approve the Private Tree Protection By-law with the
following amendments:
Trees in the Heritage District – Section 4.(1)(c): Option 1; and
Trees on Larger Residential Private Property – Section 4.(1)(a):
Option 2 as amended to reduce the size of properties from .25 ha to
.2 ha; and
Trees on Golf Courses – Section 4.(3)(d): Option 2.
CARRIED
4. BBS14-004 – Petch House – Change of Use Permit
General Committee recommends:
THAT report BBS14-004 be received for information.
CARRIED
15. PRAC14-01 – Parks and Recreation Advisory Committee Report
December 19, 2013
General Committee recommends:
THAT Council receive report PRAC14-01 for information; and
THAT Council adopt the following recommendations from the Parks and
Recreation Advisory Committee meeting of December 19, 2013:
1. Memorandum from the Director of Parks and Recreation Services
Re: Emerald Ash Borer (EAB) Treatment for Ash Trees in Town
Parks
THAT staff be directed to prepare a report regarding a treatment
program for park trees that would identify the trees to be treated
including the financial impact.
General Committee Meeting Report
Tuesday, January 14, 2014 Page 7 of 11
New Business
The following motion was received for information only:
THAT a joint meeting for an update on the Stronach Eco-Park be
organized, that would include the Parks and Recreation Advisory
Committee, the Trails and Active Transportation Committee, and
the Environmental Advisory Committee to be held in February; and
THAT the proponents be prepared to discuss how their project
would seek synergies with other Town ecological programs and
Trails and Active Transportation Committee initiatives.
New Business
THAT staff report back with statistical information regarding
memberships and renewals.
CARRIED
6. IES14-006 – Implementation of a Clear Bag Waste Program
General Committee recommends:
THAT report IES14-006 be received; and
THAT Council endorse the replacement of black garbage bags with clear
garbage bags as the acceptable means to set out waste for collection; and
THAT Council endorse the work plan for roll out of the clear bag program with
soft launch starting July 1, 2014 and compliance to come into force January 1,
2015.
CARRIED
11. PR14-005 – Aurora Historical Society – Final Report “Aurora Collects:
Revealing Our Shared History”
General Committee recommends:
THAT report PR14-005 be received for information.
CARRIED
16. TATC14-01 – Trails and Active Transportation Committee Report
December 20, 2013
General Committee recommends:
THAT Council receive report TATC14-01; and
THAT Council adopt the following recommendations from the Trails and
Active Transportation Committee meeting of December 20, 2013:
2. Measuring Success of the Implementation of the Trails Master
Plan Discussion
General Committee Meeting Report
Tuesday, January 14, 2014 Page 8 of 11
THAT staff provide a report back to the Trails and Active
Transportation Committee reflecting the implementation status of
the Trails Master Plan.
New Business
THAT all Council decisions regarding Advisory Committee
recommendations be reported back to the relevant Advisory
Committee.
New Business
THAT staff provide a report back to the Committee on the
implementation and progress of the Trails Reserve Fund.
New Business
THAT staff report back to Council regarding the establishment of
a practice of clearing snow from those trail elements which have been
paved and illuminated (i.e. Summit Park, Copeland Park) and give
consideration to snow removal from boardwalk elements.
New Business
The following motion was received for information only:
THAT a joint meeting for an update on the Stronach Eco-Park be
organized, that would include the Parks and Recreation Advisory
Committee, the Trails and Active Transportation Committee, and
the Environmental Advisory Committee to be held in February; and
THAT the proponents be prepared to discuss how their project
would seek synergies with other Town ecological programs and
Trails and Active Transportation Committee initiatives.
New Business
THAT staff report back to the next Committee meeting with an update
on the draft signage strategy.
CARRIED
18. Release of Closed Session Material
Re: 215 Industrial Parkway South (Old Hydro Building)
(Added Item)
General Committee Recommends:
THAT staff investigate and report back to Council regarding whether portions
of previous closed session reports about the Old Hydro Building can be
publicly released.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Pirri
Re: Introduction of Municipal Recall Election Legislation
General Committee Meeting Report
Tuesday, January 14, 2014 Page 9 of 11
WHEREAS there are few means to remove an elected official from office other than
through the election process; and
WHEREAS the time between municipal election periods has grown to four years; and
WHEREAS significant damage can be caused in a four-year period should an
elected official act to the detriment of the municipality; and
WHEREAS it is not the most effective use of time for municipal representatives to
police one another through Codes of Conduct and Integrity Commissioners; and
WHEREAS the penalties that can be imposed through Codes of Conduct are
relatively minor; and
WHEREAS there is a problem with Codes of Conduct and Integrity Commissioners
being used for political purposes; and
WHEREAS Codes of Conduct have proven ineffective in curtailing detrimental
behaviour; and
WHEREAS establishing Codes of Conduct and employing Integrity Commissioners
can be an expensive endeavour; and
WHEREAS the detrimental behaviour of some elected officials reflects poorly upon
all elected officials, especially if they are not held accountable for this behaviour; and
WHEREAS it is incumbent upon all elected representatives to maintain a high
standard of integrity; and
WHEREAS Progressive Conservative MPP Randy Hillier has introduced a Private
Member’s Bill to introduce recall elections for provincially-elected officials but omits
municipally-elected officials.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora formally
requests that the Government of Ontario consider the implementation of recall
legislation for municipally-elected officials; and
BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to every
municipality in the province of Ontario for endorsement; and
BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to every
Member of Provincial Parliament in the province of Ontario.
(b) Mayor Dawe
Re: Oak Ridges Moraine Conservation Plan and Greenbelt Plan
WHEREAS in 1990 the Province of Ontario declared an interest in the Oak Ridges
Moraine (ORM); and
WHEREAS the Oak Ridges Moraine Act and Conservation Plan came into effect in
2001; and
WHEREAS a Tri-Region Strategy developed between 1998 – 2001 mapped a vision
for the Oak Ridges Moraine, renewed a focus on growth management across the
Greater Toronto Area, and allowed for a stronger coordinated policy in Regional
Plans and the Provincial Policy Statement; and
WHEREAS in 2005 the Provincial Policy Statement included revisions that
complimented the New Provincial Plans (Greenbelt Plan and Growth Plan for the
Greater Golden Horseshoe); and
General Committee Meeting Report
Tuesday, January 14, 2014 Page 10 of 11
WHEREAS the Oak Ridges Moraine Act and Greenbelt Act require coordinated
reviews in 2015; and
WHEREAS municipalities and community stakeholders will have an opportunity to
assess the effectiveness of these plans, determine revisions and provide comments
on greenbelt boundaries.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff commence a review of
the Oak Ridges Moraine Conservation Plan and Greenbelt Plan; and
BE IT FURTHER RESOLVED THAT comments from the review are forwarded to the
Region of York to be consolidated and presented to the Province of Ontario on behalf
of the Regional Municipality of York.
(c) Mayor Dawe
Re: Video Conferencing for Advisory Committee Members
WHEREAS there are occasions when Advisory Committee members are unable to
attend scheduled committee meetings; and
WHEREAS such was the case for an Advisory Committee member in light of the
recent ice storm and extreme cold weather; and
WHEREAS one of the goals in the Town of Aurora’s Strategic Plan is supporting an
exceptional quality of life for all community members; and
WHEREAS one of the objectives is improving transportation, mobility and
connectivity; and
WHEREAS currently the Town of Aurora streams General Committee and Council
meetings; and
WHEREAS consideration should be given to allowing community members
volunteering their time on Advisory committees to participate via video conferencing,
such as Skype, and/or FaceTime or by any other means available, regardless of their
physical location.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff prepare a report on the
feasibility of Advisory Committee members participating in meetings via video
conferencing.
9. NEW BUSINESS/GENERAL INFORMATION
None
10. CLOSED SESSION
General Committee recommends:
THAT Council resolve into a General Committee Closed Session to consider:
1. Personal matters about an identifiable individual, including a Town or Local
Board employee; Re: CLS14-001 – Heritage Advisory Committee Awards
of Excellence – Award Nominations
2. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: PL14-004 Appeal to the
General Committee Meeting Report
Tuesday, January 14, 2014 Page 11 of 11
Ontario Municipal Board, Committee of Adjustment Minor Variance
Application (Community Living York South), 19 Wethersfield Court
3. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: CAO14-001 – Hillary-McIntyre Park – Attachment 2 –
Hillary-McIntyre Park Cost Benefits Study – Schedule A
CARRIED
11. ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:56 p.m.
CARRIED
_________________________________ _________________________________
EVELYN BUCK, COUNCILLOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JANUARY 14, 2014
RECEIVED FINAL APPROVAL BY COUNCIL ON JANUARY 21, 2014 WITH THE
EXCEPTION OF ITEM 4 WHICH WAS ADOPTED AS AMENDED, ITEM 6 WHICH WAS
REFERRED TO THE ENVIRONMENTAL ADVISORY COMMITTEE, ITEM 10 WHICH
WAS REFERRED BACK TO STAFF AND ITEMS 9, 14, 15, 16 AND 18 WHICH WERE
DEFERRED TO THE FEBRUARY 11, 2014 COUNCIL MEETING.