MINUTES - General Committee - 20140218 TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, February 18, 2014
ATTENDANCE
COMMITTEE MEMBERS Councillor Humfryes in the Chair; Councillors Abel,
Ballard, Buck, Gaertner, Gallo (arrived 7:05 p.m.), Pirri,
Thompson, and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Director of Parks and Recreation Services (Acting Chief
Administrative Officer), Director of Legal and Legislative
Services/Town Solicitor (Acting Town Clerk), Director of
Building and By-law Services, Director of Corporate and
Financial Services/Treasurer, Director of Infrastructure
and Environmental Services, Director of Planning and
Development Services, and Council/Committee Secretary
The Chair called the meeting to order at 7:04 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Councillor Pirri declared a pecuniary interest with respect to Item 5 - PR14-003 - Pine
Tree Potters’ Lease at Aurora Public Library, as he or a member of his family does,
from time to time, work for the organization listed.
2. APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Legal and Legislative Services
Department, with the following addition, be approved.
Item 9 - Memorandum from Mayor Geoffrey Dawe
Re: Councillor Representative on the Aurora Cultural Centre
Board of Directors
CARRIED
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 8, and 9 were identified as items requiring separate
discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
None
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Tuesday, February 18, 2014 Page 2 of 8
5. DELEGATIONS
None
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Councillor Abel advised that there was a presentation at the February 12, 2014
Heritage Advisory Committee Meeting regarding the Southeast Old Aurora Heritage
Conservation District Study Report and a recommendation for Council to recognize
and move the study forward to Phase II. He also advised that there would be a booth
set up at the Aurora Farmers’ Market this weekend and there will be an open
consultation forum held on March 4 at 5:30 p.m. regarding the Southeast Old Aurora
Heritage Conservation District Study.
General Committee recommends:
THAT the comments of the Heritage Advisory Committee Chair be received
for information.
CARRIED
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PL14-011 – Removal of Holding (H) Provision, Zoning By-law
Amendment Applications within the 2C Secondary Plan Area
(West) as follows:
Mattamy (Aurora) Limited
Part of Lot 26, Concession 2 E.Y.S.
File: D14-08-11 (H-2)
TACC Developments (Aurora) Limited
Part of Lot 25, Concession 2 E.Y.S.
File: D14-09-11 (H-1)
St. John’s Road Development Corp. (Metrus Development Inc.)
Part of Lots 24 and 25, Concession 2 E.Y.S.
File: D14-01-12 (H-1)
Brookfield Homes (Ontario) Limited
Part of Lots 23, 24 and 25, Concession 2 E.Y.S.
File: D14-12-11 (H-1)
Shimvest Investments Limited
Part of Lot 22, Concession 2 E.Y.S.
File: D14-02-12 (H-1)
General Committee recommends:
THAT report PL14-011 be received; and
THAT the Applications D14-08-11 (H-2), D14-09-11 (H-1), D14-01-12 (H-
1), D14-12-11 (H-1) and D14-02-12 (H-1) to remove the Holding (H)
provision from the lands shown as ‘Area to remove Holding (H)
designation on Figures 2-6 to report PL14-011 be approved; and
THAT the removal of the Holding provision by-laws be presented to
Council for enactment.
CARRIED
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Tuesday, February 18, 2014 Page 3 of 8
2. PL14-015 – The Aurora Promenade Community Improvement Plan (CIP)
General Committee recommends:
THAT report PL14-015 be received;
THAT Council approve the attached Aurora Promenade Community
Improvement Plan; and
THAT Council establish the Aurora Promenade Community Improvement
Plan Evaluation Committee as described in the report; and
THAT Council approve Capital project 81015 (conditionally approved in the
2014 Budget) for the implementation of the Aurora Promenade Community
Improvement Plan; and
THAT the adopting By-law designating the Community Improvement Area be
presented at a Council meeting for enactment; and
THAT Council direct staff to continue discussions with the Region
regarding the Region’s participation in the Community Improvement
Plan.
CARRIED
3. IES14-009 – Facility Projects Status Report
General Committee recommends:
THAT report IES14-009 be received for information.
CARRIED
General Committee recommends:
THAT Item 6 be moved forward for consideration.
CARRIED
6. PR14-008 – Sports Dome
General Committee recommends:
THAT report PR14-008 be received; and
THAT Council authorize staff to explore the concept and carry out the
appropriate due diligence for the transfer of ownership of the Sports Dome
to the Town of Aurora and the operation of the Sports Dome to the Aurora
Youth Soccer Club (AYSC); and
THAT staff engage the services of a consultant to inspect and prepare a
report on the condition of the Sports Dome; and
THAT staff prepare terms and conditions for an agreement with the AYSC
on the operation of the Sports Dome.
CARRIED
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Tuesday, February 18, 2014 Page 4 of 8
4. IES14-010 – Waste Collection Service Review
General Committee Recommends:
THAT report IES14-010 be received for information.
CARRIED
Councillor Pirri left the meeting at 9:00 p.m.
5. PR14-003 – Pine Tree Potters’ Lease at Aurora Public Library
General Committee recommends:
THAT report PR14-003 be received; and
THAT the Mayor and Town Clerk be authorized to execute a new lease
agreement at the Aurora Public Library for the Pine Tree Potters’ Guild, in
accordance with the terms attached in report PR14-003 including any and
all documents and ancillary agreements required to give effect to same.
CARRIED
Councillor Pirri returned to the meeting at 9:03 p.m. and did not participate in the vote
on Item 5 having previously declared a pecuniary interest under the Municipal Conflict
of Interest Act.
7. EAC14 -02 – Environmental Advisory Committee Report, February 6, 2014
General Committee recommends:
THAT Item 7 be tabled to a later time in the meeting.
CARRIED
8. HAC14-02 – Heritage Advisory Committee Report, February 12, 2014
General Committee recommends:
THAT report HAC14-02 be received; and
THAT Council adopt the following recommendations from the Heritage
Advisory Committee meeting of February 12, 2014:
1. HAC14-001 – Southeast Old Aurora Heritage Conservation
District Study Phase 1 Report
THAT, due to comments received at this meeting, this report and the
following recommendations be deferred to the General Committee
meeting of March 4, 2014 for consideration by Council:
THAT the Southeast Old Aurora Study area boundary be revised as
described in the Phase 1 Report; and
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Tuesday, February 18, 2014 Page 5 of 8
THAT the Study area is of significant cultural heritage value or interest
as noted in the Phase 1 Report and worthy of designation under Part
V of the Ontario Heritage Act; and
THAT Phase 2 of the Southeast Old Aurora Heritage Conservation
District Study be initiated to proceed with the preparation of the draft
Heritage Conservation District Plan.
2. HAC14-006 – Southeast Old Aurora Heritage Conservation District
Study Sub-Committee, Extension of Term
THAT the term of members of the Southeast Old Aurora Heritage
Conservation District Study Sub-Committee elected in the year
2013 be extended to the end of the current term of Council; and
THAT this be reflected in the Boards and Committees Booklet
2010-2014 as well as the Southeast Old Aurora Heritage
Conservation District Study Sub-Committee Terms of Reference.
3. HAC14-003 – 15775 Leslie Street, Addison-Hall Farm Future
Commemoration
THAT a copy of the Addison-Hall Farm photograph be incorporated as
part of the future gateway signage for the development; and
THAT the original photograph be a part of the Aurora Collection.
4. HAC14-004 – 14425 Bayview Avenue (“The Allen Brown House”)
By-law Amendment
THAT Heritage Designation By-law 4953-07.R be amended to reflect
the new address of the Allen Brown House as Lot 34, Plan 65M-
4084M (158 Carisbrooke Circle).
5. HAC14-005 – Demolition of Buildings located at 1335 St. John’s
Sideroad, Listed on the Aurora Register of Properties
of Cultural Heritage Value or Interest
THAT structures located on the property at 1335 St. John’s Sideroad,
excluding the Coltham Farmhouse (as per Demolition Application No.
PR20140060 submitted to Building & By-law Services on January 28,
2014), be demolished as they are not of significant cultural heritage
value as per Ontario Regulation 9/06; and
THAT subsequent to the demolition of the building currently attached to
the western elevation of the Coltham Farmhouse, that any newly
created opening of the Coltham Farmhouse be appropriately stabilized
and closed-off to provide protection from the elements and intruders;
and
THAT prior to the demolition of these buildings, that the owner submit
a Letter of Credit to the Town in the amount of $250,000.00 as security
for the relocation and restoration of the Coltham Farmhouse to the
satisfaction of the Town; and
THAT subsequent to the relocation, restoration, and future designation
of the Coltham Farmhouse under Part IV of the Ontario Heritage Act,
that the property be removed from the Aurora Register of Properties of
Cultural Heritage Value or Interest.
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Tuesday, February 18, 2014 Page 6 of 8
New Business
THAT staff investigate Part IV designation on 136 Wellington Street
East (old Railway Hotel) and 135 Berczy Street (Train Station) and
report back to the Heritage Advisory Committee at a future meeting.
Closed Session
1. Personal matters about an identifiable individual, including a
Town or Local Board employee; Re: HAC14-002 – Southeast Old
Aurora Heritage Conservation District Study Sub-Committee,
Addition of New Member
THAT the Heritage Advisory Committee adopt the confidential
recommendation from the Closed Session of February 12, 2014.
CARRIED
General Committee recommends:
THAT Item 7 be removed from the table.
CARRIED
7. EAC14 -02 – Environmental Advisory Committee Report, February 6, 2014
General Committee recommends:
THAT Item 7 be referred back to the Environmental Advisory Committee
for more information.
CARRIED
9. Memorandum from Mayor Geoffrey Dawe
Re: Councillor Representative on the Aurora Cultural Centre Board of
Directors
(Added Item)
General Committee recommends:
THAT the memorandum regarding Councillor Representative on the
Aurora Cultural Centre Board of Directors be received for information.
CARRIED
8. NOTICES OF MOTION
(a) Councillor Buck
Re: Elimination of Directors’ Position
WHEREAS in December, a policy decision was made by Council to
eliminate the position of Director of Customer and Legislative Services; and
WHEREAS responsibility for the workload associated with the eliminated
position was transferred to the Director of Legal Services; and
WHEREAS the reason given for elimination of the director's position was to
accomplish savings and reduce the tax burden; and
General Committee Meeting Report
Tuesday, February 18, 2014 Page 7 of 8
WHEREAS the eliminated position included the Office of Municipal Clerk, a
statutory position required by provincial legislation.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
report on the precise details of how savings will be achieved while the work
load continues to be accomplished.
(b) Councillor Abel
Re: Bandshell at Town Park
WHEREAS the Town of Aurora host many events at the Town Park; and
WHEREAS there is a daily fee of $325 to permit and use Town Park, which
includes the use of the Bandshell, bleachers, waste receptacles, access to
washrooms, ability to serve food and non-alcohol beverages; and
WHEREAS there are many musical events, to enhance the ambience of
events, including Concerts in the Park, Music Festivals, and other events of
varying scope in size and production; and
WHEREAS residents desire to feature local talent on Saturday mornings for
three hours, during the Aurora Farmers’ Market, and other activities in the
park (walking, splash pad, baseball); and
WHEREAS the activity is confined to duos and trios on the Bandshell stage,
with little or no stress of resources, save an electrical outlet; and
WHEREAS it seems inequitable that the same charge exist for the use
solely of the Bandshell for only three hours, compared to the use of the
Bandshell and the many extra amenities of the whole package that the
permit use of the Park allows for up to 12 hours.
NOW THEREFORE BE IT HEREBY RESOLVED THAT under these
circumstances, weekend morning rates be an option at an hourly rate to be
determined by staff, to reflect the short period use, solely of the Bandshell
which promotes local artistic talent.
9. NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe advised that he had attended the Arctic Adventure event and
congratulated staff on a job well done.
Councillor Thompson inquired how staff would respond should a quick thaw
occur and was advised that there are plans in place every year, regardless of the
amount of snow accumulation.
Councillor Abel advised that the Heritage Celebration Ceremony 2014, where
heritage awards would be presented, would be taking place on February 19 at 7
p.m. in Council Chambers.
Councillor Ballard inquired about the status of the snow removal budget and was
advised that a report would be forthcoming at a future meeting.
Councillor Humfryes noted that the February 24 budget meeting had been
reinstated.
10. CLOSED SESSION
General Committee recommends:
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Tuesday, February 18, 2014 Page 8 of 8
THAT Council resolve into a General Committee Closed Session to consider:
1. Personal matters about an identifiable individual, including a Town or
Local Board employee; Re: PL14-018 – Southeast Old Aurora Heritage
Conservation District Study Sub-Committee, Addition of New Member.
CARRIED
11. ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:19 p.m.
CARRIED
_________________________________ _________________________________
SANDRA HUMFRYES, COUNCILLOR WARREN MAR, TOWN CLERK (Acting)
THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 18, 2014
RECEIVED FINAL APPROVAL BY COUNCIL ON FEBRUARY 25, 2014 WITH THE
EXCEPTION OF ITEMS 3, 5, 6, AND 7(2) WHICH WERE ADOPTED AS
RECOMMENDED, AND ITEM 2 WHICH WAS ADOPTED AS AMENDED.