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MINUTES - General Committee - 20140204 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, February 4, 2014 ATTENDANCE COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors Abel, Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson and Mayor Dawe MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of Administration, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary The Chair called the meeting to order at 7:08 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA General Committee recommends: THAT the agenda as circulated by the Legal and Legislative Services Department be approved. CARRIED 3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 4, 5, and 9 were identified as items requiring separate discussion. 4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 3, 6, 7, and 8 were identified as items not requiring separate discussion. General Committee Meeting Report Tuesday, February 4, 2014 Page 2 of 6 General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 3. PL14-006 – Employment Area Analysis THAT report PL14-006 be received for information. 6. CAO14-003 – Update on Collaborative Municipal Initiatives of the Six Northern Municipalities of York Region THAT report CAO14-003 be received for information. 7. EDAC14-01 – Economic Development Advisory Committee Report January 9, 2014 THAT report EDAC14-01 be received; and THAT Council adopt the following recommendation from the Economic Development Advisory Committee meeting of January 9, 2014: New Business THAT the Manager of Long Range and Strategic Planning report back to the Committee on the impact of the recent ice storm on businesses in Aurora and highlights of how the Town of Aurora assisted businesses in need. 8. PRAC14-02 – Parks and Recreation Advisory Committee Report January 16, 2014 THAT report PRAC14-02 be received; and THAT Council adopt the following recommendation from the Parks and Recreation Advisory Committee meeting of January 16, 2014: 2. Parks and Recreation Master Plan – Executive Summary Update THAT Council be provided with the Parks and Recreation Master Plan – Executive Summary Update for information. CARRIED 5. DELEGATIONS (a) Mr. Jon Hack, Sierra Planning and Management Re: Item 1 – CAO14-001 – Hillary-McIntyre Park General Committee recommends: THAT the Procedural By-law be waived to allow for an extension of the delegation time to ten minutes. CARRIED (two-thirds vote) General Committee Meeting Report Tuesday, February 4, 2014 Page 3 of 6 Mr. Jon Hack, of Sierra Planning and Management, and Mr. Carl Bray, of Bray Heritage, presented the analysis of the Hillary-McIntyre Park including the viability of the Probus Report, future opportunities for the property, the condition of the assets, the financial risks associated with a capital purchase, ongoing liability of the assets and the long-term public benefit. General Committee recommends: THAT the delegation time be further extended by five minutes. CARRIED General Committee recommends: THAT the comments of the delegates be received and referred to Item 1. CARRIED (b) Mr. Bill Albino, Hillary-McIntyre Park Founding Committee Re: Item 1 – CAO14-001 – Hillary-McIntyre Park General Committee recommends: THAT the Procedural By-law be waived to allow for an extension of the delegation time to ten minutes. CARRIED (two-thirds vote) Mr. Bill Albino of the Hillary-McIntyre Park Founding Committee, provided his opinion on how Aurora could obtain a vibrant downtown by acting on the Aurora Promenade Plan, the Strategic Plan and the development of the Hillary-McIntyre Park. He advised that the Hillary-McIntyre Founding Park Committee accepted the report from the consultant and would like to work with the Town on the next phase of development should the acquisition go forward. General Committee recommends: THAT the comments of the delegate be received and referred to Item 1. CARRIED 6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None 7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. CAO14-001 – Hillary-McIntyre Park General Committee recommends: THAT Council receive the attached “Hillary-McIntyre Park Cost Benefits Study” completed by Sierra Planning and Management and Carl Bray and Associates Limited; and General Committee Meeting Report Tuesday, February 4, 2014 Page 4 of 6 THAT staff be authorized to negotiate the terms of agreements of purchase and sale for the Horton Place (15342 Yonge Street), Readman House (15356 Yonge Street) and Hillary House (15372 Yonge Street) properties for Council approval; and THAT staff report back to Council pertaining to: a) the details of the process of developing a master plan for the properties that will guide the long-term development and operation of the three properties; and b) the outcome of the negotiations to purchase the three properties and to obtain authority to execute any such agreements. CARRIED 2. IES14-008 – Solid Waste By-law Update General Committee recommends: THAT report IES14-008 be deferred to a future meeting when the Clear Bag report comes back to Council. CARRIED 4. PL14-010 – Aurora Promenade Streetscape Design and Implementation Plan Council recessed at 8:55 p.m. and reconvened at 9:00 p.m. General Committee recommends: That report PL14-010 be received; and THAT Council endorse the attached Aurora Promenade Streetscape Design & Implementation Plan; and THAT the proposed Multi-year Capital Plan for the Aurora Promenade Streetscape Design and Implementation Plan be incorporated into the Town’s 10 Year Capital Plan for Council consideration. CARRIED 5. BBS14-005 – Proposed Sign Variance Evaluation Criteria and Process General Committee recommends: THAT report BBS14-005 be received; and THAT Council direct staff to continue with the Sign By-law project plan, including the delegation of authority to staff for sign variances in accordance with the evaluation criteria and process outlined in this report and bring forward an amended Sign By-law to a future Council meeting. CARRIED 9. TATC14-02 – Trails and Active Transportation Committee Report January 17, 2014 General Committee Meeting Report Tuesday, February 4, 2014 Page 5 of 6 General Committee recommends: THAT report TATC14-02 be received; and THAT Council adopt the following recommendations from the Trails and Active Transportation Committee meeting of January 17, 2014: 2. Memorandum from the Manager of Parks Re: Update on Trails and Active Transportation-Related Initiatives (a) THAT the Notice of Motion regarding the Trails Master Plan’s Oak Ridges Trail Alignment presented by Klaus Wehrenberg be referred back to the Trails and Active Transportation Committee. (b) THAT the Trails and Active Transportation Committee request that the appropriate staff from the Corporate Communications Department attend the February 21, 2014 meeting to discuss the possibility of developing a strategy for marketing and branding of Aurora Trails outside of the Parks and Trails Signage Strategy. (c) THAT the Trails and Active Transportation Committee endorse the logo as presented at the January 17, 2014 meeting. (d) THAT the Terms of reference currently being developed for the retention of a consulting engineering firm for the purposes of preparing a preliminary design and cost estimate for a trails underpass in the vicinity of Leslie Street and St. John’s Sideroad include provisions for all types of emerging modes of transportation including personal accessibility transporters, scooters and motor assisted devices specifically aimed at accessibility and inclusivity; and THAT all currently approved and future underpasses be designed to accommodate the aforementioned accessibility criteria. CARRIED 8. NOTICES OF MOTION None 9. NEW BUSINESS/GENERAL INFORMATION General Committee recommends: THAT the Procedural By-law be waived to allow for a motion to direct staff under New Business. CARRIED (two-thirds vote) General Committee recommends: THAT staff be directed to prepare a report with regard to enhanced tree planting for the streetscape including the feasibility and cost of the same. CARRIED General Committee Meeting Report Tuesday, February 4, 2014 Page 6 of 6 10. CLOSED SESSION General Committee recommends: THAT Council resolve into a General Committee Closed Session to consider: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: PL14-008 – 9-10 Scanlon Court CARRIED 11. ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:55 p.m. CARRIED _________________________________ _________________________________ EVELYN BUCK, COUNCILLOR CINDY MAHER, DEPUTY CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 4, 2014 RECEIVED FINAL APPROVAL BY COUNCIL ON FEBRUARY 11, 2014 WITH THE EXCEPTION OF ITEM 1 WHICH WAS DEFERRED, ITEM 3 WHICH WAS ADOPTED AS ORIGINALLY PRESENTED, AND ITEMS 4 AND 5 WHICH WERE ADOPTED AS AMENDED.