MINUTES - General Committee - 20131203
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, December 3, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Thompson in the Chair; Councillors Abel,
Ballard, Gaertner, Humfryes, Pirri, and Mayor Dawe
MEMBERS ABSENT Councillors Buck and Gallo
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Legal Services/Town
Solicitor, Manager of Parks, and Council/Committee
Secretary
The Chair called the meeting to order at 7:00 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following addition, be approved.
Delegation (c) John Green, Resident
Re: Item 10 – IES13-055 – Petition Regarding the Paving of Shoulders
and Bicycle Lanes – Reconstruction of Hunters Glen Road and Fox
Point
CARRIED
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 6, 10, 12, 14, 18, and 22 were identified as items requiring separate
discussion.
General Committee Meeting Report
Tuesday, December 3, 2013 Page 2 of 10
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, 7, 8, 9, 11, 13, 15, 16, 17, 19, 20, and 21 were identified as an items
not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
2. CFS13-043 – 2013 Operating Surplus/Deficit Control Bylaw
THAT report CFS13-043 be received; and
THAT By-law Number 5569-13 be adopted to authorize the Treasurer and the
Chief Administrative Officer to make necessary year-end adjustments and to
allocate any 2013 Operating Fund surplus in the following order of priority:
i. Any unspent funds drawn from various reserves and allocated in the 2013
Budget for specific expenditures be returned to the respective original
reserve and reserve fund sources.
ii. That any net Building Permit revenue surplus/deficit be allocated
to/funded from the Building Department Fees Reserve.
iii. That the remainder of any surplus may be allocated to budget carry-
forward items, being Council approved projects or initiatives funded in the
Operating Fund in the subject year, but not started by year end.
iv. Up to a maximum of $300,000.00 of any then remaining surplus be
allocated to the Tax Rate Stabilization Reserve Fund to assist with
stabilizing tax rates in future years which may experience fluctuations due
to significant changes in service levels or municipal costs, or changes in
expected revenues.
v. That the remainder of any surplus be allocated proportionately to the tax
rate funded Repair & Replacement reserves.
vi. That alternatively, in the event of a year-end operating deficit, adjustments
i and ii above are authorized, with the remaining net shortfall to be funded
from stabilization reserves or other appropriate reserves, with such
adjustment authorized to occur prior to or after December 31, 2013; and
THAT the provisions made within By-law Number 5569-13 be adopted to
authorize the Treasurer and the Chief Administrative Officer to allocate any
2013 surplus or alternatively fund any deficit in the Water, Wastewater, or
Stormwater budgets to or from the appropriate related reserve accounts; and
THAT the Treasurer and Chief Administrative Officer report to Council through
General Committee after the year-end surplus/deficit control adjustments and
allocations have been performed.
3. CFS13-045 – Cancellation, Reduction or Refund of Property Taxes
Under Sections 357 and 358 of the Municipal Act
THAT report CFS13-045 be received; and
General Committee Meeting Report
Tuesday, December 3, 2013 Page 3 of 10
THAT a meeting be held in accordance with Sections 357 and 358 of the
Municipal Act, 2001 as amended (the “Act”) in respect of the applications filed
with the Treasurer by the owners of property listed in this report at which
applicants may make representations; and
THAT property taxes in the amount of $158,156.71 be adjusted pursuant to
Section 357 of the Act; and
THAT property taxes in the amount of $448.32 be adjusted pursuant to
Section 358 of the Act; and
THAT the associated interest applicable be cancelled in proportion to the
property taxes adjusted; and
THAT the Director of Corporate & Financial Services - Treasurer be directed
to remove said property taxes from the Collector’s Roll to reflect these
property tax adjustments.
4. CFS13-046 – 2014 Interim Property Tax Levy
THAT report CFS13-046 be received; and
THAT a By-law be adopted to authorize the levying of interim tax amounts on
all rateable properties and to establish instalment due dates.
5. CLS13-031 – Pending List
THAT report CLS13-031 be received for information.
7. IES13-052 – Acceptance of Municipal Services – Carnival National
Leasing Limited – Deerhorn Crescent Subdivision
Registered Plan 65M-3679
THAT report IES13-052 be received; and
THAT Council assume ownership, operation and maintenance of the works
within the roads, rights-of-way and other lands dedicated to the Town as
contained within Plan 65M-3679, being the Deerhorn Crescent Subdivision by
Carnival National Leasing Limited as detailed in Report No. IES13-052; and
THAT the Mayor and Town Clerk be authorized to execute an Agreement with
the Court Appointed Receiver for Carnival National Leasing Limited regarding
the holdback of securities, including any and all documents and ancillary
agreements required to give effect to same; and
THAT staff bring forward a by-law for Council’s enactment, to assume for
public use the highways within Plan 65M-3679.
8. IES13-053 – Integrated Waste Management Master Plan and
Implementation Plan
THAT report IES13-053, including the SM4RT Living Integrated Waste
Management Master Plan, be received for information.
9. IES13-054 – Inflow and Infiltration Audit and Flow Monitoring Program
THAT report IES13-054 be received; and
General Committee Meeting Report
Tuesday, December 3, 2013 Page 4 of 10
THAT Council agree to the Town of Aurora’s participation in the Inflow and
Infiltration Audit Flow Monitoring Program and permit The Regional
Municipality of York to install, maintain and monitor flow meters in the Town of
Aurora municipal wastewater collection system; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Memorandum of Understanding including any and all documents and ancillary
agreements required to give effect to same.
11. IES13-056 – School Travel Planning and Traffic Management
THAT report IES13-056 be received; and
THAT Council endorse Policy #69, School Travel Planning; and
THAT a copy of this report be circulated to York Region District School Boards
and York Region Community and Health Services.
13. PL13-059 – YorkInfo Common Data Exchange Agreement
THAT report PL13-059 be received; and
THAT the Mayor and Clerk be authorized to sign the renewal of the YorkInfo
Common Data Exchange Agreement, including any and all documents and
ancillary agreements required to give effect to same.
15. PL13-069 – Zoning By-law Amendment File D14-16-01
Removal of (H) Holding Provision
Mavrinac Development East Inc.
THAT report PL13-069 be received; and
THAT Application to remove the Holding (H) provision from the lands shown
as ‘lifting of hold area’ on Figure 1 to Staff report PL13-069 zoned Business
Park Holding Exception Zone (H)BP-3 to permit office buildings be approved;
and
THAT the lifting of hold by-law be presented at a future Council meeting for
enactment.
16. PL13-070 – Zoning By-law Amendment File D14-08-11
Removal of (H) Holding Provision
Mattamy (Aurora) Ltd.
THAT report PL13-070 be received; and
THAT Application to remove the Holding (H) provision from the lands shown
as ‘lifting of hold area’ on Figure 1 to Staff report PL13-070 zoned Detached
Dwelling Second Density Residential Holding Exception Zone (H)R2-97,
(H)R2-98, (H)R2-99 and Row Dwelling Residential Holding Exception Zone
(H)R6-59 to permit a total of 125 residential units (391 persons equivalent) be
approved; and
THAT the lifting of hold by-law be presented at a future Council meeting for
enactment.
17. PL13-071 – Zoning By-law Amendment File D14-13-11
Removal of (H) Holding Provision
York Region Christian Seniors Home Inc.
THAT report PL13-071 be received; and
General Committee Meeting Report
Tuesday, December 3, 2013 Page 5 of 10
THAT Application to remove the Holding (H) provision from the lands shown
as ‘lifting of hold area’ on Figure 1 to Staff report PL13-071 zoned Third
Density Apartment Residential Holding Exception Zone (H) RA3-13 to permit
154 apartment units (277 persons equivalent) be approved; and
THAT the lifting of hold by-law be presented at a future Council meeting for
enactment.
19. Memorandum from the Director of Customer and Legislative
Services/Town Clerk
Re: April 30, 2014 Public Planning Meeting
THAT the memorandum regarding April 30, 2014 Public Planning Meeting be
received; and
THAT the Public Planning meeting be rescheduled to April 23, 2014.
20. CAO13-026 – Service Level Review
THAT report CAO13-026 be received; and
THAT Council defer discussion of the attached Service Inventory and report
prepared by MNP dated November 1, 2013 to the December 3, 2013 General
Committee Meeting.
21. CAO13-027 – Service Level Review Workplan
THAT report CAO13-027 be received; and
THAT Council approve the Service Level Review Workplan attached to report
CAO13-027.
CARRIED
5. DELEGATIONS
(a) Dave Gordon and Laura McDowell, The Regional Municipality of York
Re: Item 8 – IES13-053 – Integrated Waste Management Master Plan and
Implementation Plan
Ms. McDowell highlighted the three key aspects of the SM4RT Living Solid Waste
Master Plan including ‘Infra-stretching’ with a focus on waste reduction and
prevention, continued ‘Investment’ in new capital, and ‘Innovation’ as an opportunity
to leverage partnerships and charity organizations that would be instrumental in
driving some of the reuse initiatives identified through the Master Plan. She advised
that, along with local municipal partners, more than 6,000 residents were engaged in
the development of the Master Plan through a stakeholder advisory committee. Mr.
Gordon presented the priority initiatives for implementation during the first five years
of the Master Plan in the categories of Reduce, Reuse, Recycle, and Recover and
noted that the staff report provided further details. Mr. Gordon stated that a large
focus of the Plan was to develop an integrated partnership between the ten
municipalities with a balance to allow local autonomy and promote the sharing of
data, information, and experience. He presented the estimated targets to 2031 for
decreased waste generation, the priority initiatives for 2014, and next steps.
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED
General Committee Meeting Report
Tuesday, December 3, 2013 Page 6 of 10
(b) Kimberley Wilmot, Consultant, Sierra Planning and Management
Re: Item 1 – PL13-086 – Aurora Promenade Community Improvement Plan
Ms. Wilmot noted that the Aurora Promenade Community Improvement Plan (CIP) is
one of a number of ongoing and concurrent initiatives toward realizing the vision of
the Promenade Concept Plan, with the CIP focused on stimulating private sector
property investment. She presented the boundaries of the geographic area within
which the programs of the CIP would operate through matching programs to key
issues and needs. Ms. Wilmot provided an overview of the programs including the
Façade and Signage Improvement Grant, the Building Restoration, Renovation and
Improvement Grant, the Development Charges (DC) Grant, the Tax-Based
Redevelopment Grant (TIG), the Heritage Property Tax Relief Program, and the
brownfield component including the Environmental Site Assessment Program and
the Environmental Remediation Tax Assistance Program. She outlined the annual
funding plan by program, staffing and administration requirements, and next steps.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 1.
CARRIED
(c) John Green, Resident
Re: Item 10 – IES13-055 – Petition Regarding the Paving of Shoulders
and Bicycle Lanes – Reconstruction of Hunters Glen Road and Fox Point
(Added Item)
Mr. Green, on behalf of the residents of Hunters Glen Road and Fox Point,
expressed concerns regarding the meeting notification to residents, the planned
widening and addition of bike lanes to Hunters Glen Road, potential speed and safety
issues and the loss of the rural feel of the road, the additional aggregate needed on
both sides of the road to support paved bike lanes and the possible reconstruction of
ditches on both sides, project costs, the roads being steep and winding, cyclist usage
of the roads, and the use of liquid asphalt to stabilize the soft shoulders of Fox Point.
He stated that the opinions of the long-standing residents in this area should be
heeded and recommended that Hunters Glen Road be repaved without bike lanes
and that Fox Point have paved hard shoulders.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 10.
CARRIED
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 10 be moved forward for consideration.
CARRIED
General Committee Meeting Report
Tuesday, December 3, 2013 Page 7 of 10
10. IES13-055 – Petition Regarding the Paving of Shoulders and Bicycle
Lanes – Reconstruction of Hunters Glen Road and Fox
Point
General Committee recommends:
THAT this item be referred back to staff to contact the residents to address
their concerns.
CARRIED
1. PL13-086 – Aurora Promenade Community Improvement Plan
General Committee recommends:
THAT report PL13-086 be received for information.
CARRIED
6. CLS13-033 – Regional Council Representation/City of Vaughan
General Committee recommends:
THAT report CLS13-033 be received; and
THAT Council refuse consent for a change in size in Regional Council to
increase the number of members from the City of Vaughan from four to
five.
CARRIED
12. IES13-057 – Tender Award – IES2013-59: LED Parking Lot Lighting
Retrofits at the Aurora Family Leisure Complex, 135
Industrial Parkway North and the Stronach Aurora
Recreation Complex, 1400 Wellington Street East
General Committee recommends:
THAT report IES13-057 be received; and
THAT Tender IES2013-59: LED parking lot lighting retrofits at the Aurora
Family Leisure complex, 135 Industrial Parkway North and the Stronach
Aurora Recreation Complex, 1400 Wellington Street East be awarded to
Platinum Electrical Contractors Incorporated in the amount of $100,187.35,
excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
14. PL13-068 – Ministry of Municipal Affairs and Housing Review of the
Land Use Planning and Appeal System and Development
Charges System
General Committee Meeting Report
Tuesday, December 3, 2013 Page 8 of 10
General Committee recommends:
THAT report PL13-068 be received; and
THAT Council endorse the staff comments as outlined in this report; and
THAT the Town Clerk be directed to forward this report to the Ministry of
Municipal Affairs and Housing as the Town’s comments prior to the January
10, 2014 deadline.
CARRIED
18. PR13-052 – Proposed Changes for the 2014 Aurora Ribfest
General Committee recommends:
THAT report PR13-052 be received; and
THAT Council approve the proposed event format change as detailed by staff
in this report; and
THAT Council direct staff to proceed with securing a headliner band for the
Friday evening and a headliner band for the Saturday evening at Ribfest
2014; and
THAT Council direct staff to implement a $10.00 per person wristband
admission for both the Friday and Saturday evening headliner entertainment
for Ribfest 2014.
CARRIED
22. CFS13-047 – Debt Financing the Joint Operations Centre Construction
Project
General Committee recommends:
THAT this item be deferred to a future meeting to accompany the staff report
regarding the Joint Operations Centre.
CARRIED
8. NOTICES OF MOTION
(a) Mayor Dawe
Re: Reinstating the Ontario Ranger Program
WHEREAS in September 2012 the provincial government cancelled the 70-year-old
Ontario Ranger Program (ORP), formerly known as the Ontario Junior Ranger
program; and
WHEREAS when the government cancelled the Ontario Ranger Program it claimed
the Stewardship Youth Ranger Program (SYP), an existing day program, would
deliver the same experience and would offer more jobs; and
WHEREAS this day program does not offer the same quality of experience youth
gained under the previous ORP in respect to knowledge of resource management
and without the distractions of daily life; and
General Committee Meeting Report
Tuesday, December 3, 2013 Page 9 of 10
WHEREAS since 2012, 278 Ontario Ranger jobs have been eliminated; and
WHEREAS in previous years more than half of the Ontario Rangers were students
from large urban centres. By contrast this year, the current day program is just not
accessible to those students in those urban centres; and
WHEREAS when the government cancelled the ORP, many youths lost an
opportunity for a once-in-a-lifetime experience because the ORP only required
enrolment in an Ontario high school and acceptance into the program was based on
a postal code lottery system; and
WHEREAS cancellation of the 70-year-old ORP does a disservice to public services
in Ontario to those who have come to admire and respect the natural beauty of our
province; and
WHEREAS Conservation Authorities encourage students to learn about the
importance of conserving our shared natural environment and what they can do to
make a positive impact; and
WHEREAS the provincial government committed $295 million dollars in the 2013
provincial budget for youth employment.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora support
the Friends of the Ontario Ranger Program campaign to restore the Ontario Ranger
Program in the 2014 provincial budget; and
BE IT HEREBY FURTHER RESOLVED THAT the Town of Aurora shall send a letter
to Premier Kathleen Wynne and the Minister of Natural Resources, David Orazietti,
urging their government to restore the Ontario Ranger Program for future generations
of young people; and
BE IT HEREBY FURTHER RESOLVED THAT the Town Clerk forward this
resolution for support to the Lake Simcoe Region Conservation Authority and MPP
Frank Klees.
9. NEW BUSINESS/GENERAL INFORMATION
None
10. CLOSED SESSION
General Committee recommends:
THAT Council resolve into a General Committee Closed Session to consider:
1. Personal matters about an identifiable individual, including a Town or
Local Board employee: Re: CAO13-029 – Organizational Changes –
Future Directions
CARRIED
Council resolved into a General Committee Closed Session at 8:52 p.m.
General Committee Meeting Report
Tuesday, December 3, 2013 Page 10 of 10
11. ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:52 p.m.
CARRIED
__________________________________ _________________________________
MICHAEL THOMPSON, COUNCILLOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF DECEMBER 3, 2013
RECEIVED FINAL COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
DECEMBER 10, 2013, WITH THE EXCEPTION OF ITEMS 5, 12, AND 20 WHICH WERE
ADOPTED AS RECOMMENDED, AND ITEM 18 WHICH WAS ADOPTED AS AMENDED.