MINUTES - General Committee - 20131119
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, November 19, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Thompson in the Chair; Councillors Abel,
Ballard, Buck, Gaertner, Gallo, Humfryes, Pirri, and Mayor
Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Legal Services/Town
Solicitor, Director of Parks and Recreation Services,
Director of Planning and Development Services, and
Council/Committee Secretary
The Chair called the meeting to order at 7:00 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 5, 6, 8, 10, and 12 (sub-items 3 and 6) were identified as items requiring
separate discussion.
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 4, 7, 9, 11, and 12 (with the exception of sub-items 3 and 6) were identified
as an items not requiring separate discussion.
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Tuesday, November 19, 2013 Page 2 of 7
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
2. CAO13-026 – Service Level Review
THAT report CAO13-026 be received; and
THAT Council defer discussion of the attached Service Inventory and
report prepared by MNP dated November 1, 2013 to the December 3,
2013 General Committee Meeting.
4. CFS13-034 – Additional Information – Pending Reserve Fund By-law
THAT report CFS13-034 be received for information.
7. PL13-083 – Request for Street Name Approval for the following:
2C Draft Plans of Subdivision, File: D12-01-12
St. John’s Road Development/Metrus (Aurora) Inc.
15775 Bayview Avenue
THAT report PL13-083 be received; and
THAT the following street name be approved for the proposed public road
within Draft Plan of Subdivision, D12-01-12, St. John’s Road Development
/ Metrus (Aurora) Inc.
SCHURMAN STREET to replace STUBBS STREET
9. PL13-086 – Aurora Promenade Community Improvement Plan
THAT report PL13-086 be received; and
THAT Council defer discussion of the Draft Promenade Community
Improvement Plan to the December 3, 2013 General Committee meeting.
11. AAC13-09 – Accessibility Advisory Committee Report, November 6, 2013
THAT Council receive report AAC13-09; and
THAT Council adopt the following recommendations from the Accessibility
Advisory Committee meeting of November 6, 2013:
1. Memorandum from the Accessibility Advisor
Re: Accessibility Advisory Committee Comments on Site Plan
Applications
THAT all site plans are circulated to the Accessibility Advisory Committee
as per the Ontario with Disabilities Act (ODA), 2001, under Section 12;
and
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Tuesday, November 19, 2013 Page 3 of 7
THAT where timing is such that comments are required before the matter
can be included on an Accessibility Advisory Committee agenda, staff
provide the necessary comments and bring a second and/or third review
back to the Committee for comment.
3. Memorandum from the Accessibility Advisor
Re: Additional Information Regarding Fire Safety Plans
THAT staff be directed to bring back a report with respect to emergency
warning systems that accommodate persons with disabilities for the
public meeting rooms at Town Hall.
12. HAC13-09 – Heritage Advisory Committee Report, November 11, 2013
THAT Council receive report HAC13-09; and
THAT Council adopt the following recommendations from the Heritage
Advisory Committee meeting of November 11, 2013:
1. HAC13-025 - Aurora Heritage Advisory Committee Art Exhibition
THAT the theme for the Aurora Heritage Advisory Committee Art
Exhibition be “Past & Present Aurora”.
2. HAC13-026 – Heritage Week Awards Ceremony Event Plan
THAT the date of the Heritage Awards Ceremony be February 19,
2014.
4. HAC13-028 - Architectural Salvage Program Update
THAT the Program Manager, Heritage Planning provide an update
report for the next meeting and a revised Architectural Salvage
Program catalogue and include options to move forward with the
Program.
8. HAC13-032 – Heritage Permit Application NE-HCD-HPA-13-03
15441 Yonge Street
THAT Heritage Permit Application NE-HCD-HPA-13-03 which includes
both proposed alterations to the front porch, including retroactive
approval for alterations which have already been carried out as
described in this report, be approved.
CARRIED
5. DELEGATIONS
(a) Ian Smith, MNP
Re: Item 2 – CAO13-026 – Service Level Review
Mr. Smith provided a summary of the Service Level Review and noted various
details. He advised on recommendations and timelines in various areas for potential
efficiency and effectiveness improvements as well as an implementation plan.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee Meeting Report
Tuesday, November 19, 2013 Page 4 of 7
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Accessibility Advisory Committee
Heritage Advisory Committee
Councillor Abel, Chair
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Items 10, 8 and 1 be brought forward for consideration.
CARRIED
10. PL13-095 – Proposed Relocation of the Rogers Telecommunications
Tower
Rogers Communications Inc.
1335 St. John’s Sideroad
File Number: D11-(EX)13-13
General Committee recommends:
THAT report PL13-095 be received; and
THAT Council advise Industry Canada and the applicant that the Town’s
Telecommunications Tower/Antenna Facilities Protocol has been complied
with in respect to the proposed relocation of a 60m high tri-pole design
telecommunications tower; and
THAT Council issue a statement of concurrence to the proponent and to
Industry Canada for their consideration as required.
CARRIED
8. PL13-084 – SARC Solar PV Project Update
General Committee recommends:
THAT report PL13-084 be received; and
THAT the award of the Request For Proposal (RFP) CAO 2012 – 46 to
Solera Sustainable Energies Co. (Solera) for the lease of roof space for a
solar PV array at the Stronach Aurora Recreation Complex (SARC) be
extended; and
THAT the Director be authorized to execute such agreements, including
any and all documents and ancillary agreements required to give effect to
same, with Solera Sustainable Energies Co. and any other entities
participating in the solar PV array SARC project.
CARRIED
1. PR13-034 – Future Uses of Library Square
General Committee recommends:
THAT report PR13-034 be received; and
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Tuesday, November 19, 2013 Page 5 of 7
THAT Council direct staff to prepare a report outlining the capital and
operating implication of the two options: 1) Demolition of 52 and 56
Victoria Street and construct a multi-use community facility; and 2)
Demolition of 52 and 56 Victoria Street and construct a parking lot and
urban square; and
THAT this information be provided in time for consideration in the 2014
Budget.
CARRIED
3. CAO13-028 – Facility Projects Status Report
General Committee recommends:
THAT report CAO13-028 be received for information.
CARRIED
5. CFS13-036 – Background Information – Trails Donation Reserve Fund
Draft By-law 5553-13
General Committee recommends:
THAT report CFS13-036 be received for information.
CARRIED
6. PL13-082 – Aurora Promenade Plan 2013 Implementation Study
General Committee recommends:
THAT report PL13-082 be received for information.
CARRIED
12. HAC13-09 – Heritage Advisory Committee Report, November 11, 2013
3. HAC13-027 – 1623 Wellington Street East, Isaac Petch Farm
House
General Committee recommends:
THAT the amount of the one-time cash donation for the Isaac Petch Farm
House be $50,000.00.
and
THAT staff report back to the Heritage Advisory Committee regarding the
purpose of contributions related to the heritage fund.
CARRIED
6. HAC13-030 – Doors Open Aurora, Date of the 2014 Event
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Tuesday, November 19, 2013 Page 6 of 7
General Committee recommends:
THAT the 2014 Doors Open Aurora event be scheduled for the third
weekend in August 2014; and
THAT the Program Manager, Heritage Planning research and develop a
matrix of significant information for each location.
CARRIED
8. NOTICES OF MOTION
None
9. NEW BUSINESS/GENERAL INFORMATION
Councillor Buck inquired about how to resolve the problem of newspapers being
tossed in resident’s driveways and damaging snowblowers. The Director of Building
and By-law Services noted that residents need to contact the newspaper directly to
stop the delivery of the newspapers.
Councillor Humfryes inquired whether the unused street name referred to in Item 7
would go back into the street name bank, and was informed by the Director of
Planning and Development Services that it would and the name could be used in the
future.
10. CLOSED SESSION
General Committee recommends:
THAT Council resolve into a General Committee Closed Session to consider:
1. A proposed or pending acquisition or disposition of land by the
Town or Local Board; Re: LGL13-014: Potential Acquisition of
Land in 2B – Block 208, Plan 65M-3979
CARRIED
Council recessed into Closed Session at 9:26 and reconvened into open session at 10:16
p.m.
1. A proposed or pending acquisition or disposition of land by the Town
or Local Board; Re: LGL13-014: Potential Acquisition of Land in 2B –
Block 208, Plan 65M-3979
General Committee recommends:
THAT report LGL13-014 be received; and
THAT the Town Solicitor be directed to arrange an Agreement of
Purchase and Sale respecting Block 208, Plan 65M-3979 based on the
terms and conditions, including purchase price, that Minto agreed to sell
the property to the York Catholic District School Board; and
THAT the Mayor and Clerk be authorized to execute the Agreement of
Purchase and Sale, including any and all documents and ancillary
agreements required to give effect to same; and
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Tuesday, November 19, 2013 Page 7 of 7
THAT the Agreement of Purchase and Sale, together with the required
deposit and any other deliverables, be presented to Minto for its
execution; and
THAT staff report back to Council regarding Minto’s response to the
Agreement of Purchase and Sale.
CARRIED
11. ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:20 p.m.
CARRIED
MICHAEL THOMPSON, COUNCILLOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF NOVEMBER 19, 2013
RECEIVED APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS
ON NOVEMBER 26, 2013 WITH THE EXCEPTION OF ITEMS 1, 4, AND 12 WHICH WERE
PULLED AND APPROVED AS RECOMMENDED, AND ITEM 10 WHICH WAS PULLED
AND APPROVED AS AMENDED.