MINUTES - General Committee - 20130416 TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 16, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors
Abel (arrived 7:03 p.m.), Ballard (arrived 7:04 p.m.), Buck,
Gaertner (arrived 7:03 p.m.), Humfryes, Pirri, Thompson,
and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Deputy Clerk/Manager of
Administration, Director of Building and By-law Services,
Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,
Director of Legal Services/Town Solicitor, Director of
Parks and Recreation Services, Director of Planning and
Development Services, and Council/Committee Secretary
The Chair called the meeting to order at 6:05 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict of
Interest Act respecting a Closed Session item, the Joint Council Committee Closed
Session minutes of November 6, 2012, as a family member is employed by Central
York Fire Services.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additions, be approved:
Delegation (a) Beth McKay, Chief Financial Officer, St. Andrew’s College
Re: Item 6 – CFS13-017 – Request for Extension of Deferral of
Development Charges – St. Andrew’s
College
General Committee Meeting Report
Tuesday, April 16, 2013 Page 2 of 16
Delegation (b) Don Given, Malone Given Parsons Ltd., representing
Mattamy (Aurora) Limited
Re: Item 12 – PL13-021 – Draft Plan of Subdivision File D12-02-11
Zoning By-law Amendment File D14-08-11
2C (West) Secondary Plan Area
Mattamy (Aurora) Limited
Part of Lot 26, Concession 2 E.Y.S.
Delegation (c) Klaus Wehrenberg, Resident
Re: Item 12 – PL13-021 – Draft Plan of Subdivision File D12-02-11
Zoning By-law Amendment File D14-08-11
2C (West) Secondary Plan Area
Mattamy (Aurora) Limited
Part of Lot 26, Concession 2 E.Y.S.
Additional Information to Item 17
Memorandum from the Director of Parks and Recreation Services
Re: Amendment to Report PR13-017 – Diamond Jubilee Park –
Follow-up Report
CARRIED
IX CLOSED SESSION
General Committee recommends:
THAT Council resolve into General Committee Closed Session to consider:
1. Personal matters about an identifiable individual, including a Town or
Local Board employee; Re: Annual Senior Staff Performance Discussion
2. The receiving of advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; Re: LGL13-005 –
Implications on the Town Regarding Master Hawkins Cost Decision in
Morris v. Johnson, et al.
3. Personal matters about an identifiable individual, including a Town or
Local Board employee; Re: CLS13-009 – Appointments to the
Environmental Advisory Committee
CARRIED
General Committee resolved into Closed Session at 6:06 p.m. and reconvened into open
session at 7:03 p.m.
General Committee recommends:
THAT General Committee reconvene into open session.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 6, 9, 10, 13, 15, 16, 17, 18, 19, 20, 21, 22, 23, 25, 26, 27, and 28
were identified as items requiring separate discussion.
General Committee Meeting Report
Tuesday, April 16, 2013 Page 3 of 16
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 3, 7, 8, 11, 12, 14, 24, 29, 30, and 31 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
3. PR13-023 – Award of Tender PRS2013-14 for the Provision of Landscape
Grounds Maintenance Services on Municipal Property at Various
Locations in the Town of Aurora
General Committee recommends:
THAT report PR13-023 be received; and
THAT Tender PRS2013-14 for Landscape Maintenance at Various Locations
in the Town Of Aurora, for one year ending December 31, 2013 with an upset
limit of $62,456.36 (with the option to renew for an additional two, one-year
periods), be awarded to Municipal Maintenance Inc.; and
THAT Council authorize the Director to renew Tender PRS2013-14 in
accordance with this report for an additional two, one-year periods, pending an
annual analysis and satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the Agreement,
including any and all documents and ancillary agreements required to give
effect to same.
7. IES13-016 – Award of Tender IES2013-38 – Replacement of Parks Tractor #219
THAT report IES13-016 be received; and
THAT Nortrax Canada Limited be retained in the amount of $102,582.30,
excluding taxes, for the supply and delivery a 2013 Articulating Small Wheel
Loader, based on the results of Tender IES2013-38; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
8. IES13-017 – Award of Tender IES2013-35 – Replacement of Dump Truck and
Plow #30
THAT report IES13-017 be received; and
THAT Galloway Motors Limited be retained in the amount of $174,733.90
excluding taxes, for the supply and delivery a 2013 dump truck and plow,
based on the results of Tender IES2013-35; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Report
Tuesday, April 16, 2013 Page 4 of 16
11. IES13-020 – Award of Tender IES2013-30 – Replacement of IES Loader #44
THAT report IES13-020 be received; and
THAT Toromont CAT Limited be retained in the amount of $144,185.00,
excluding taxes, for the supply and delivery a 2013 Articulating Loader, based
on the results of Tender IES 2013-30; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
12. PL13-021 – Draft Plan of Subdivision File D12-02-11
Zoning By-law Amendment File D14-08-11
2C (West) Secondary Plan Area
Mattamy (Aurora) Limited
Part of Lot 26, Concession 2 E.Y.S.
THAT report PL13-021 be received; and
THAT application for Draft Plan of Subdivision D12-02-11 (Mattamy (Aurora)
Ltd.) be approved, subject to the conditions outlined in Schedule ‘A’ of this
report; and
THAT Zoning By-law Amendment file D14-08-11 (Mattamy (Aurora) Ltd.) be
approved, to zone the subject lands from Rural General “RU” to “R2” –
Detached Dwelling Second Density Residential Exception Zone, “R6” – Row
Dwelling Residential Exception Zone, “EP” – Environmental Protection
Exception Zone and “O” – Major Open Space (subject to a Holding symbol
“H”). The Holding Symbol “H” shall be lifted upon the confirmation of servicing
capacity from York Region in accordance with the Inflow and Infiltration
Reduction Project, or additional servicing capacity being granted by Aurora
Town Council; and
THAT the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all documents and all of the Agreements
referenced in the Conditions of Approval, including any and all documents and
ancillary agreements required to give effect to same; and
THAT the Owner enter into an agreement with the Town of Aurora to be
registered on title, indicating that no Lots and/or Blocks will be offered for sale
by the Owner or Purchasers until water supply and sewage servicing capacity
has been allocated, and that the Mayor and Town Clerk be authorized to
execute the “No Pre-Sale Agreement”.
14. Memorandum from the Director of Planning and Development Services
Re: Revised Elevation Drawings, Planning Report No. PL12-043
Applications to Amend the Official Plan and Zoning By-law
Perwick Investments Limited, Files: D09-03-05 and D14-16-05
THAT the memorandum regarding Revised Elevation Drawings, Planning
Report No. PL12-043, for the Perwick Investments Limited proposal be
received; and
THAT the following recommendations outlined in the February 5, 2013
Memorandum be adopted:
• THAT Commercial School use be removed from the list of Shopping
Centre Commercial (C4) Exception Zone permitted uses outlined in
Report PL12-043; and
General Committee Meeting Report
Tuesday, April 16, 2013 Page 5 of 16
• THAT Retail and Convenience Retail Uses be permitted provided that the
combined floor area of all retail uses does not exceed forty percent (40%)
of the total commercial floor area; and
• THAT Application to Amend the Official Plan File: D09-03-05 be approved,
to redesignate the subject lands from “Aurora Promenade General” to
“Aurora Promenade General Special” to permit site specific development
standards to facilitate a one storey 1,255m2 (13,509ft2) multi-unit retail
plaza; and
• THAT Application to Amend the Zoning By-law File: D14-16-05 be
approved, to rezone the subject lands from “Office Commercial (C6) Zone”
to a site specific “Shopping Centre Commercial (C4) Exception Zone” to
permit a one storey 1,255m2 (13,509ft2) multi-unit retail plaza; and
• THAT by-laws to adopt the Official Plan Amendment and implementing
zoning be presented at a future Council Meeting for enactment.
24. CAO13-010 – Facility Projects Status Report
THAT report CAO13-010 be received for information.
29. PL13-024 – Simplified Development Agreement Execution
2298276 Ontario Limited
Lots 1, 2, & 15, Plan 65M-2806 and Lots 102 & 103, Plan 65M-2805
115, 118 & 119 Stemmle Drive and 126 & 130 Brookeview Drive
Minor Variance File Numbers: D13-(30-34)-11
THAT report PL13-024 be received; and
THAT the Mayor and Town Clerk be authorized to execute the simplified
development agreement, including any and all documents and ancillary
agreements required to give effect to same.
30. PL13-028 – Simplified Development Agreement Execution
Jacqueline Lee Kubica
Plan 65M-2725, Part Lot 9
19 Ing Court
Minor Variance File Number: D13-(26A&B)-12
THAT report PL13-028 be received; and
THAT the Mayor and Town Clerk be authorized to execute the simplified
development agreement, including any and all documents and ancillary
agreements required to give effect to same.
31. PL13-029 – Simplified Development Agreement Execution
Wayne Hinrichs and Stacey Lewis
Lot 36 and Part Block A, Plan M-1582; Part 7, 65R-20000
40 Steeplechase Avenue
Minor Variance File Number: D13-(11A&B)-12
THAT report PL13-029 be received; and
THAT the Mayor and Town Clerk be authorized to execute the simplified
development agreement, including any and all documents and ancillary
agreements required to give effect to same.
CARRIED
General Committee Meeting Report
Tuesday, April 16, 2013 Page 6 of 16
V DELEGATIONS
(a) Beth McKay, Chief Financial Officer, St. Andrew’s College
Re: Item 6 – CFS13-017 – Request for Extension of Deferral of Development
Charges – St. Andrew’s College
Ms McKay, on behalf of the College, expressed support of the staff recommendation
and noted her availability to answer any questions.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 6.
CARRIED
(b) Don Given, Malone Given Parsons Ltd., representing Mattamy (Aurora) Limited
Re: Item 12 – PL13-021 – Draft Plan of Subdivision File D12-02-11
Zoning By-law Amendment File D14-08-11
2C (West) Secondary Plan Area
Mattamy (Aurora) Limited
Part of Lot 26, Concession 2 E.Y.S.
Mr. Given advised that he was present in the event that the item was pulled for
discussion, which it was not.
(c) Klaus Wehrenberg, Resident
Re: Item 12 – PL13-021 – Draft Plan of Subdivision File D12-02-11
Zoning By-law Amendment File D14-08-11
2C (West) Secondary Plan Area
Mattamy (Aurora) Limited
Part of Lot 26, Concession 2 E.Y.S.
Mr. Wehrenberg expressed concern about inconsistencies within the proposal
documents regarding off-road trails and self-propelled traffic, noting that the main aim
is to get children to school safely using off-road trails. He presented his proposed
corrections and suggestions for improvement and stated that the current documents,
with corrections, would not meet the expectations of the Trails Master Plan. Mr.
Wehrenberg advised that this proposal has not been channelled through the Trails
and Active Transportation Committee for review and requested that this be respected
prior to Council’s approval.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Items 2, 6, 28, 15, 16, 17, 18, and 19 be moved forward for
consideration.
CARRIED
General Committee Meeting Report
Tuesday, April 16, 2013 Page 7 of 16
2. PR13-022 – Aurora 150th Exhibit
General Committee recommends:
THAT report PR13-022 be received; and
THAT Council approve funding in the amount of $66,000.00 for the Aurora
150 Exhibit at the Aurora Cultural Centre; and
THAT the funding source be identified as the Council Discretionary Reserve
Fund; and
THAT CAM be encouraged to use the services of a co-op student for this
project.
CARRIED
6. CFS13-017 – Request for Extension of Deferral of Development Charges
St. Andrew’s College
General Committee recommends:
THAT report CFS13-017 be received; and
THAT the existing Development Charge Deferral Agreement with St.
Andrew’s College be amended to include proposed facility additions as set out
in approved Site Plans D11-01-12 and D11-15-12; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
agreement, including any and all documents and ancillary agreements
required to give effect to same.
DEFEATED
28. PL13-022 – Application to Amend the Zoning By-law and Site Plan Approval
Bear Securities Inc.
Files: D14-13-12 and D11-03-13
15441 Yonge Street, Lot 4, Registered Plan 215
General Committee recommends:
THAT report PL13-022 be received; and
THAT Application to Amend the Zoning By-law File: D14-13-12 (Bear
Securities Inc.) be approved, to rezone the subject lands from Special Mixed
Density Residential “R5” Zone” to Special Mixed Density Residential Exception
Zone, “R5” to permit a business and professional office within the existing
structure and include site specific provisions for lot dimensions, setbacks,
parking, curbing, grading, ingress and egress width, and buffering; and
THAT the implementing zoning by-law amendment be presented at a future
Council meeting for enactment; and
THAT Site Plan Application File D11-03-13 (Bear Securities Inc.) be approved
to permit the development of the subject lands for the conversion of the
existing building to an office use; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
General Committee Meeting Report
Tuesday, April 16, 2013 Page 8 of 16
15. CLS13-007 – Pending List
General Committee recommends:
THAT report CLS13-007 be received for information.
CARRIED
18. LGL13-004 – Strategic Lawsuits Against Public Participation (SLAPP)
General Committee recommends:
THAT report LGL13-004 be received; and
THAT the Mayor, on behalf of Council, advocate and write a letter to The Hon.
Kathleen Wynne, Premier of Ontario, and to The Hon. John Gerretson,
Attorney General of Ontario, urging them to bring forward legislation to
implement the recommendations of the Anti-SLAPP Advisory Panel; and
THAT the Mayor also send a copy of the letter to the mayors and councils of
all other municipalities in the Greater Toronto Area requesting that they write
to the Premier of Ontario and the Attorney General in support of the contents
of the letter.
CARRIED
16. PR13-015 – Cultural Master Plan Terms of Reference
General Committee recommends:
THAT report PR13-015 be received; and
THAT the end date be left open and the timeline be reflected in the RFP
award scoring criteria; and
THAT the Terms of Reference identified as an attachment to this report be
approved as amended; and
THAT staff be directed to proceed with an RFP based on the approved Terms
of Reference as amended.
CARRIED
17. PR13-017 – Diamond Jubilee Park – Follow-up Report
General Committee recommends:
THAT report PR13-017 be received; and
THAT the name of the park be changed to “Queen’s Diamond Jubilee
Park”; and
THAT Civic Square Park be renamed as “Queen’s Diamond Jubilee
Park”; and
THAT staff notify all Aurora Recipients of the Queen’s Diamond Jubilee Medal
of the proposed addition of their name to the Park signage.
CARRIED
General Committee Meeting Report
Tuesday, April 16, 2013 Page 9 of 16
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour by one-half hour.
CARRIED (two-thirds majority)
19. Emerald Ash Borer – Proposed Region-wide Approach
General Committee recommends:
THAT this item be referred to staff for a report regarding the possibility
of negotiating a group rate with other municipalities in the Region.
CARRIED
Councillor Buck left the meeting at 10:46 p.m.
5. CAO13-011 – Award of Request for Proposal No. CAO2013-43 – Service Level
Review
General Committee recommends:
THAT report CAO13-011 be received; and
THAT Request for Proposal No. CAO2013-43 for the consulting services
related to the completion of a Service Level Review be awarded to MNP LLP
at its bid price of $59,500 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
9. IES13-018 – Award of Tender IES2013-31 – Replacement of Parks Four-Wheel
Drive Pick-up Truck with Dump Box and Plow #202
General Committee recommends:
THAT report IES13-018 be received; and
THAT McAlpine Ford Lincoln be retained in the amount of $56,727.00
excluding taxes, for the supply and delivery a 2013 four-wheel drive pick-up
truck and plow, based on the results of Tender IES2013-31; and
THAT additional funding of $7,725.39 be provided from the Fleet Repair and
Replacement Reserve; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
10. IES13-019 – Award of Tender IES2013-12 – Removal and Replacement of
Concrete Sidewalk and Concrete Curb and Gutter at Various
Locations in the Town of Aurora
General Committee Meeting Report
Tuesday, April 16, 2013 Page 10 of 16
General Committee recommends:
THAT report IES13-019 be received; and
THAT Tender IES2013-12 for the supply of all labour, material, and equipment
necessary for the removal and replacement of concrete sidewalk and concrete
curb and gutter at various streets within the Town of Aurora, for one year
ending December 31, 2013 (with the option to renew for an additional two,
one-year periods), be awarded to Pencon Construction of Canada Corp. at
the unit prices tendered not to exceed $150,000, excluding taxes; and
THAT Council authorize the Director to renew Tender IES2013-12 for an
additional two, one-year periods, pending an annual analysis and satisfactory
performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
13. PL13-023 – Award of Contract – 2 Solar PV microFIT (10kW) Projects
General Committee recommends:
THAT report PL13-023 be received; and
THAT Request For Proposal PDS2013-36 for the design, supply and
installation of two (2) separate 10 kW Solar Photovoltaic Systems located at
Aurora Town Hall and the Aurora Public Library be awarded to Solera
Sustainable Energies Co.; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour by one-half hour.
CARRIED (two-thirds majority)
21. PR13-018 – Award of Request for Proposal No. PRS2013-04 – For the Supply,
Delivery and Maintenance of Automated Teller Machines (ATMs)
at the Stronach Aurora Recreation Complex (SARC) and the
Aurora Community Centre (ACC)
General Committee recommends:
THAT report PR13-018 be received; and
THAT Request for Proposal No. PRS2013-04 – For the Supply, Delivery and
Maintenance of Automated Teller Machines (ATMs) at the Stronach Aurora
Recreation Complex (SARC) and the Aurora Community Centre (ACC) be
awarded to Access Cash General Partnership (Access Cash); and
General Committee Meeting Report
Tuesday, April 16, 2013 Page 11 of 16
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
26. Memorandum from the Director of Corporate and Financial Services/Treasurer
Re: Changes to the 2013 Fees and Charges By-law (By-law Number 5455-12)
General Committee recommends:
THAT the memorandum regarding Changes to the 2013 Fees and Charges
By-law be received; and
THAT the Town’s Fees and Charges By-law 5455-12 be amended to replace
existing Schedule E with the replacement Schedule E attached to this report to
update the schedule for the fees for sale of backyard composters; and
THAT the necessary amending bylaw be enacted at the May 14, 2013 Council
meeting, in accordance with the Town’s Notice Provision Policy.
CARRIED
27. CLS13-011 – Procurement By-law
General Committee recommends:
THAT report CLS13-011 be received; and
THAT Report No. CLS13-011 together with the following recommendations be
forwarded to the May 7, 2013 General Committee meeting for consideration:
1. THAT By-law Number 5500-13 (the new Procurement By-law) be enacted;
and
2. THAT By-law Number 4621-04.F be rescinded; and
3. THAT Town Administration Procedure No. 50 be rescinded; and
4. THAT Town staff in the Purchasing Division be directed to update the
current purchasing procedures to include updates from the new
Procurement By-law.
CARRIED
22. PR13-019 – Use of Recording Devices Policy – Follow-up
General Committee recommends:
THAT report PR13-019 be received; and
THAT Council approve the “Use of Recording Devices in Parks & Recreation
Facilities” Policy as presented.
CARRIED
General Committee Meeting Report
Tuesday, April 16, 2013 Page 12 of 16
23. PR13-020 – Animal Control Policy – Municipal Facilities and Vehicles
General Committee recommends:
THAT report PR13-020 be received; and
THAT Council approve the “Animal Control Policy – Municipal Facilities and
Vehicles” as presented.
CARRIED
25. CFS13-015 – Capital Projects Status and Closures Report as of December 31,
2012
General Committee recommends:
THAT this item be deferred to the General Committee meeting of May 7,
2013.
CARRIED
20. PR13-016 – 2B Lands Storm Water Management Facility (SWM)
Monitoring and Water Balance Monitoring Follow-up Report
General Committee recommends:
THAT report PR13-016 be received; and
THAT the scope of works be revised to include only the Storm Water
Management Pond Benthic Invertebrates Monitoring; and
THAT the Mayor and Town Clerk be authorized to execute a Consulting
Agreement with North-South Environmental Inc., including any and all
documents and ancillary agreements required to give effect to same.
CARRIED
1. PR13-021 – Skateboard Park Options
General Committee recommends:
THAT this item be deferred to the General Committee meeting of May 7,
2013.
CARRIED
4. CAO13-009 – Supplementary Unemployment Benefit Amendments to Policy
#17 – Pregnancy and Parental Leave
General Committee recommends:
THAT this item be deferred to the General Committee meeting of May 7,
2013.
CARRIED
General Committee Meeting Report
Tuesday, April 16, 2013 Page 13 of 16
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. AAC13-05 – Accessibility Advisory Committee Report, April 3, 2013
General Committee recommends:
THAT report AAC13-05 be received; and
THAT Council adopt the following Accessibility Advisory Committee
recommendations from the meeting of April 3, 2013:
Delegation (a) Kim McKinnon, representing Concerned Citizens for
Accessibility and Mobility, and Community Legal Clinic of York Region
Re: Introduction of Organizations and Disability Awareness Week Event
THAT Council consider endorsing the Mobility Maze event to be held at the
Aurora Community Centre on Wednesday, June 5, 2013.
(1) Memorandum from the Accessibility Advisor
Re: “On-Demand” Accessible Taxis
THAT staff be directed to add information to the Town’s website regarding
“on-demand” accessible taxicabs toward educating residents on accessible
transportation.
(4) Correspondence from the Planner
Re: Application for Site Plan Approval – Request for Comments
(Submission #1) St. Andrew’s College
15800 Yonge Street, Part 3 of Lot 84, Conc. 1, 64R-1463
File Number: D11-15-12
THAT the following comments be forwarded to the Planner as suggestions to:
1. Consider adding accessible parking closer to the front entrance of the
building without having to cross a vehicular traffic path;
2. Ensure that all washrooms on the main floor and second floor are
accessible with automatic door openers and appropriate barrier-free
access; and
3. Ensure that the fire alarm system includes both audible and visual warning
signals.
(7) Correspondence from the Accessibility Directorate of Ontario
Re: Accessibility Advisory Committee Forums 2013
THAT staff be directed to investigate further registration information and
details and advise the Committee regarding the Toronto Forum being held on
May 22 with respect to attendance by Committee members.
CARRIED
2. HAC13-04 – Heritage Advisory Committee Report, April 8, 2013
General Committee recommends:
THAT report HAC13-04 be received; and
THAT Council adopt the following Heritage Advisory Committee
recommendations from the meeting of April 8, 2013:
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Tuesday, April 16, 2013 Page 14 of 16
(1) HAC13-010 – Heritage Permit Application (NE-HCD-HPA-13-02)
15441 Yonge Street
THAT Heritage Permit Application NE-HCD-HPA-13-02 be approved.
(2) HAC13-011 – Demolition Application of House and Garage of a Listed
Property, 146 Temperance Street
THAT the report from the Heritage Building Evaluation Working Group
regarding the subject property be received; and
THAT Council consent to the demolition of the house and garage on the
subject property; and
THAT the property located at 146 Temperance Street be removed from the
Register of Properties of Cultural Heritage Value or Interest after the building
has been demolished; and
THAT the applicant be encouraged to revise the proposed elevations as
described in this report in order to ensure that the proposed new dwelling is
complementary to the heritage character of the surrounding neighbourhood
and listed properties to the north; and
THAT the new elevations be submitted to the Program Manager, Heritage
Planning for approval prior to submission to the Building and By-law Services
department.
CARRIED
3. PRAC13-02 – Parks and Recreation Advisory Committee Report, March 21,
2013
General Committee recommends:
THAT report PRAC13-02 be received; and
THAT Council adopt the following Parks and Recreation Advisory Committee
recommendation from the meeting of March 21, 2013:
(1) Tennis Court Use in Aurora - Discussion
THAT staff provide the Parks and Recreation Advisory Committee with a draft
of the proposed three signs for Fleury Park Tennis Courts regarding
identifying the Town’s service providers, the permit display board, and notice
identifying the length of play time per game.
CARRIED
4. SAC13-07 – Sesquicentennial Ad Hoc Committee Report, April 3, 2013
General Committee recommends:
THAT report SAC13-07 be received; and
THAT Council adopt the following Sesquicentennial Ad Hoc Committee
recommendations from the meeting of April 3, 2013:
(1) September Event – Discussion
THAT staff proceed with permitting Ada Johnson Park; and
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Tuesday, April 16, 2013 Page 15 of 16
THAT staff arrange a site visit to assess the suitability of the park for the
event; and
THAT staff begin contacting local diversity and multi-cultural groups; and
THAT staff also contact the York Region District School Board to determine
the availability of Rick Hanson School as an alternative location.
(4) Aurora Tattoo – Update
THAT staff investigate the opportunity to open the concession stand during
the event and contact the proprietor to determine his availability; and
THAT staff continue to work with the Music Director and the Drum Major to
complete the final plans for the Tattoo; and
THAT staff confirm the participation of the Air Cadets as ushers to assist as
needed; and
THAT staff secure the Master of Ceremonies for the event; and
THAT staff confirm the military style vehicles for display at Machell Park; and
THAT staff proceed with the proposed historical photo displays as presented;
and
THAT staff provide an updated critical path for the next meeting including a
finalized list of performers.
(5) Canada Day Weekend Celebrations – Discussion
THAT staff continue to work with the two committee members Brian North and
Lindsay McGuire to finalize the band contract and rider; and
THAT, as the Director of Parks and Recreation Services informed the
Committee that the Armoury is not available to the Committee, and that ONLY
Department of National Defense were permitted to use the facility, that staff
secure access to Victoria Hall for the evening of Sunday, June 30, 2013.
(6) Aurora Home Show – Discussion
THAT staff increase the current Tattoo brochure print order by and extra 2,000
copies, for distribution at the Aurora Home Show and elsewhere as required.
(7) Updates regarding Promotions and Website – Discussion
THAT, as the Manager of Corporate Communications informed the
Committee that he is unable to communicate anything about Aurora150th until
he receives direction from the Committee, the Manager of Corporate
Communications be directed to meet with Sesquicentennial Ad Hoc
Committee member Greg Smith, to discuss the website.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION
Councillor Gaertner inquired about the timing of maternity leave replacement staff.
The Chief Administrative Officer advised that situations may vary, but generally the
policy is to have replacement staff in place with an overlap of up to two weeks if
possible.
General Committee Meeting Report
Tuesday, April 16, 2013 Page 16 of 16
Councillor Ballard inquired about the news of a federal government grant award to
Aurora and how this would impact the overall budget. The Director of Parks and
Recreation Services confirmed that staff were notified by Lois Brown, MP
Newmarket-Aurora, that the Town has received a grant of $13,200 toward the Aurora
150 celebrations, noting the application was for $200,000, which will help to offset the
Town’s contributions. He advised there were no other outstanding grant applications
and they are looking to help offset the costs of activities through corporate
sponsorship opportunities. The Director explained that the Sesquicentennial Ad Hoc
Committee has continued to plan events based on the budget approved by Council
and is doing everything possible to keep costs down or below budget.
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:28 p.m.
CARRIED
COUNCILLOR JOHN GALLO JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 16, 2013
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON APRIL 23, 2013 WITH THE EXCEPTION OF ITEM 2 WHICH
WAS PULLED AND CARRIED AS AMENDED, ITEMS 6 AND 12 WHICH WERE PULLED
AND APPROVED AS RECOMMENDED, ITEMS 1, 3, 4, 14, 17, 18, 21, 29, 30, 31 AND
SECTION VI - ITEM 1 WHICH WERE PULLED AND DEFERRED TO AN APRIL 30, 2013
SPECIAL COUNCIL MEETING AND ITEM 20 WHICH WAS PULLED AND DEFERRED
TO THE MAY 14, 2013 COUNCIL MEETING.