MINUTES - General Committee - 20131001
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, October 1, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Pirri in the Chair; Councillors Abel, Ballard,
Buck, Gaertner (arrived 7:02 p.m.), Gallo, Humfryes,
Thompson and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Legal Services/Town
Solicitor, Director of Parks and Recreation Services,
Director of Planning and Development Services, Manager
of Parks, and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the addition of the following item, be approved:
Item 7 – Memorandum from the Director of Customer and Legislative
Services/Town Clerk
Re: Item 1 – PR13-034 – Future Uses of Library Square
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 5, 6, 7, and Section VI – Items 1, 2, and 3 were identified as items
requiring separate discussion.
General Committee Meeting Report
Tuesday, October 1, 2013 Page 2 of 6
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Item 4 was identified as an item not requiring separate discussion.
General Committee recommends:
THAT the following recommendation respecting the matter listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
4. CLS13-024 – Resignation of Environmental Advisory Committee Member
THAT report CLS13-024 be received; and
THAT Council pull from the recent applicants and invite one of them to
assume the position.
CARRIED
V DELEGATIONS
(a) Ilmar Simanovskis, Director of Infrastructure and Environmental Services
Re: Item 3 – IES13-050 – Capital Project Estimating Practices
Mr. Simanovskis presented an overview of the Capital Project program including the
cost class cycle, classes of cost estimates, and project decision points.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 3.
CARRIED
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 6 be moved forward for consideration.
CARRIED
6. PR13-046 – Tree Protection By-law
General Committee recommends:
THAT Council direct staff to make further revisions to the By-law prior to
releasing the By-law to the public.
CARRIED
General Committee recommends:
THAT Item 7 be moved forward for consideration.
CARRIED
General Committee Meeting Report
Tuesday, October 1, 2013 Page 3 of 6
7. Memorandum from the Director of Customer and Legislative Services/Town
Clerk
Re: Item 1 – PR13-034 – Future Uses of Library Square
(added item)
General Committee recommends:
THAT the memorandum regarding PR13-034 – Future Uses of Library
Square be received; and
THAT report PR13-034 be deferred to the November 5, 2013 General
Committee meeting.
CARRIED
1. PR13-034 – Future Uses of Library Square
General Committee recommends:
THAT this item be deferred to the General Committee meeting of
November 5, 2013.
CARRIED
2. IES13-049 – Award of Request for Quotation IES2013-81 – Installation of
Intersection Pedestrian Signals on John West Way at Hollandview
Trail/Civic Square Gate Intersection
General Committee recommends:
THAT report IES13-049 be received; and
THAT Tender IES2013-81 – Installation of Intersection Pedestrian Signals on
John West Way at Hollandview Trail/Civic Square Gate Intersection, be
awarded to Stacey Electric Company Limited in the amount of $94,688.70,
excluding taxes; and
THAT additional funding in the amounts of $15,896.42 from the Development
Charges Reserve and $5,298.81 from the Infrastructure Sustainability
Reserve for Roads, Sidewalks and Street Light Repairs be provided; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
3. IES13-050 – Capital Project Estimating Practices
General Committee recommends:
THAT report IES13-050 be received for information.
CARRIED
General Committee Meeting Report
Tuesday, October 1, 2013 Page 4 of 6
5. CLS13-025 – 2014 Council and Committee Meeting Calendar
General Committee recommends:
THAT report CLS13-025 be received; and
THAT the Meeting Calendar be amended to add a General Committee
meeting on October 7 and a Council meeting on October 14; and
THAT the Meeting Calendar be further amended to add a Council
meeting on July 29; and
THAT Council approve the proposed Meeting Calendar for 2014 as
amended.
CARRIED
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. EDAC13-08 – Economic Development Advisory Committee Report
September 12, 2013
General Committee recommends:
THAT report EDAC13-08 be received; and
THAT Council adopt the following Economic Development Advisory
Committee recommendations from the meeting of September 12, 2013:
2. Report prepared by Sierra Planning and Management
Re: Aurora Promenade Community Improvement Plan Conditions and
Program Options Report
THAT the CIP (Community Improvement Plan) move forward with the primary
boundaries as outlined in the Consultant’s presentation including Machell
Avenue and Irwin Avenue.
CARRIED
2. TATC13-07 – Trails and Active Transportation Committee Report
September 20, 2013
General Committee recommends:
THAT report TATC13-07 be received; and
THAT Council adopt the following Trails and Active Transportation Committee
recommendations from the meeting of September 20, 2013:
1. Verbal Updates from the Manager of Parks
Re: Trails on Ridge Road; and
2. Re: Pandolfo Property Trails
THAT the Manager of Parks be requested to modify the routing of the trail as
presented, subject to the approval of York Region and the landowners, and
report back to the next Trails and Active Transportation Committee meeting
on October 18, 2013.
CARRIED
General Committee Meeting Report
Tuesday, October 1, 2013 Page 5 of 6
4. Extract from Council Meeting held August 13, 2013
Re: Item 24 – PR13-038 – St. John’s Sideroad and Leslie Street Trail
General Committee recommends:
THAT the Manager of Parks be requested to provide a report with additional
information outlining the rationale as to why regarding the Underpass “A”
crossing at Leslie Street south of St. John’s Sideroad should be
reconsidered and approved.
CARRIED
3. PRAC13-06 – Parks and Recreation Advisory Committee Report
September 23, 2013
General Committee recommends:
THAT report PRAC13-06 be received; and
THAT Council adopt the following Parks and Recreation Advisory Committee
recommendations from the meeting of September 23, 2013:
Delegation (a) Jim Kyle, Manager, Project Manager – Special Projects
Re: Economic Value of Natural Capital Assets
THAT, in recognition of the value of the report entitled “The Economic Value
of Natural Capital Assets”, it is requested that the URL to a PDF version of this
report be widely distributed electronically to all advisory committees and other
stakeholders.
1. Verbal Update from the Director of Parks and Recreation and Previous
Reports
Re: Pricing Policy
THAT facility and programme costing data be revisited according to the 2008
pricing policy mechanism, with attention to key selection criteria for subsidy
levels, with the intent to promote accessibility regardless of means and with
the intent to update all costing elements within a three-year period.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION
None
IX CLOSED SESSION
General Committee recommends:
THAT Council resolve into a General Committee Closed Session to consider:
1. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: PR13-045 – Acquisition of Land in 2B – Block 208,
65M-3979
CARRIED
General Committee Meeting Report
Tuesday, October 1, 2013 Page 6 of 6
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:24 p.m.
CARRIED
PAUL PIRRI, COUNCILLOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF OCTOBER 1, 2013
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON OCTOBER 8, 2013 WITH THE EXCEPTION OF ITEM 6 AND
SECTION VI - ITEM 2(4) WHICH WERE ADOPTED AS AMENDED.