MINUTES - General Committee - 20130618
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, June 18, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Ballard in the Chair; Councillors
Abel, Buck (arrived 7:18 p.m.), Gaertner, Gallo, Humfryes,
Pirri, Thompson and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Legal Services/Town
Solicitor, Director of Parks and Recreation Services,
Director of Planning and Development Services, Project
Manager – Special Projects, Accessibility Advisor and
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additions and amendment, be approved:
Delegation (c) William Albino, representing Hillary-McIntyre Park Founding
Committee
Re: Hillary-McIntyre Park Update
Delegation (d) Gary McNeil, representing GO Transit/Metrolinx
Re: GO Transit Update
Additional Information to Item 8
Memorandum from the Chief Administrative Officer
Re: Hillary-McIntyre Park – Report CAO13-016
Additional Information to Item 14
Report CLS13-010 dated May 21, 2013 attached for reference
General Committee Meeting Report
Tuesday, June 18, 2013 Page 2 of 12
AND THAT the Delegations be heard in the following order: (a), (d), (c),
and (b).
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 4, 6, 7, 8, 11, 12, 14 and Section VI – Item 1 were identified as items
requiring separate discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 5, 9, 10, 13, 15, 16 and Section VI – Items 2, 3 and 4 were identified as
items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
1. PL13-039 – Application to Amend the Zoning By-law and Site Plan Approval
2283986 Ontario Ltd. (Carom Management Inc.)
15255 Leslie Street and 1540 Wellington Street East
Northeast corner of Leslie Street and Wellington Street East
Files: D14-17-03 and D11-02-13
THAT report PL13-039 be received; and
THAT Application to Amend the Zoning By-law File: D14-17-03 (Carom
Management Inc.) be approved to rezone a portion of the subject lands from
Rural Residential “RR” zone to Service Commercial ‘C3’ Exception Zone to
permit a gasoline bar, convenience Store and car Wash uses; and
THAT the implementing zoning by-law amendment be presented at a future
Council meeting for enactment; and
THAT Site Plan Application File D11-02-13 (Carom Management Inc.) be
approved to permit the development of the subject lands for the development
of a gasoline Bar, convenience store with a car wash, an automobile service
station and a multi-tenant commercial unit building; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
2. PL13-041 – Request for Street Name Approval for the following 2C Draft Plans
of Subdivision:
St. John’s Road Development/Metrus (Aurora) Inc.
File D12-01-12
Mattamy (Aurora) Limited
File D12-02-11
Shimvest Investments Limited
File D12-02-12
TACC Developments (Aurora) Inc.
File D12-03-11
Brookfield Homes (Ontario) Ltd.
File D12-04-11
General Committee Meeting Report
Tuesday, June 18, 2013 Page 3 of 12
THAT report PL13-041 be received; and
THAT the following street names be approved for the proposed public roads
within the 2C (West) Community as follows:
• Draft Plan of Subdivision, St. John’s Road Development/Metrus (Aurora)
Inc., D12-01-12
STREET “A” HARTWELL WAY
STREET “B” JOSEPH HARTMAN CRESCENT
STREET “C” (N of Hartwell) STUBBS STREET
STREET “C” (S of Hartwell) CRANE STREET
STREET “D” READ STREET
• Draft Plan of Subdivision, Mattamy (Aurora) Limited, D12-02-11
STREET “A” ALEX BRODIE DRIVE
STREET “B” CLIFFORD DALTON DRIVE
STREET “C” THOMAS PHILLIPS DRIVE
STREET “D” DEGRAAF CRESCENT
STREET “E” MAJOR CRESCENT
STREET “F” NOVAN CRESCENT
STREET “G” BABER CRESCENT
STREET “H” CROCKART LANE
STREET “I” PAYNE CRESCENT
STREET “J” MINLOW WAY
STREET “K” STOCKS LANE
STREET “L” BUCKLE CRESCENT
STREET “M” HUTT CRESCENT
STREET “N” PEASE COURT
STREET “O” GITTINS COURT
• Draft Plan of Subdivision, Shimvest Investments Limited, D12-02-12
STREET “A” HOLLADAY DRIVE
STREET “B” CONKLIN CRESCENT
STREET “C” STARKWEATHER STREET
STREET “D” SCRIVENER DRIVE
STREET “E” MILLIKEN DRIVE
STREET “F” DUGGAN STREET
STREET “G” PROUD COURT
STREET “H” BADGEROW WAY
• Draft Plan of Subdivision, TACC Developments (Aurora) Inc., D12-03-11
STREET “A” CHOUINARD WAY
STREET “B” MOWDER DRIVE
STREET “C” WILLIAM GRAHAM DRIVE
STREET “D” ROY HARPER AVENUE
STREET “E” RUSSELL PARKER CRESCENT
STREET “F” ROTHWELL STREET
STREET “G” KASHANI COURT
STREET “H” BOLAND COURT
STREET “I” GOWER DRIVE
STREET “J” FOLLIOT STREET
STREET “K” CONSTABLE STREET
STREET “L” HANCOCK STREET
STREET “M” BOLSBY COURT
STREET “N” HOMER CRESCENT
STREET “O” MCKEE COURT
General Committee Meeting Report
Tuesday, June 18, 2013 Page 4 of 12
• Draft Plan of Subdivision, Brookfield Homes (Ontario) Limited, D12-04-11
STREET “A” WILLIAM GRAHAM DRIVE
STREET “B” HARTWELL WAY
STREET “C” KASHANI COURT
STREET “D” BOLAND COURT
STREET “E” ROTH STREET
STREET “F” COBB STREET
STREET “G” READ STREET
STREET “H” PETER MILLER STREET
STREET “I” CRANE STREET
STREET “J” RADIAL DRIVE
STREET “K” CAPREOL AVENUE
STREET “L” DURBLEE AVENUE
STREET “M” SPARKS STREET
LANE “A”/“B” TOWNS LANE
5. PR13-030 – License Agreement with Conseil Scolaire de District Catholique
Centre-Sud
THAT report PR13-030 be received; and
THAT Council approve a License Agreement between the Town of Aurora
and the Conseil Scolaire de District Catholique Centre-Sud for the
Renaissance French Catholic High School Sport Playing Field at 700
Bloomington Road in the Town of Aurora; and
THAT Council authorize the Director of Parks & Recreation Services to renew
both License Agreements on an ongoing annual basis, provided that the
Agreement remain the same, with the Director of Parks and Recreation
Services being authorized to execute the necessary renewal Agreements,
including any and all documents and ancillary agreements required to give
effect to same.
9. CAO13-017 – Facility Projects Status Report
THAT report CAO13-017 be received for information.
10. CAO13-018 – Job Evaluation Process and Compensation Review
THAT report CAO13-018 be received; and
THAT Council approve updated Policy #07 – Salary Administration Policy and
Guidelines for non-union permanent full-time staff as recommended in this
report in Attachment #1.
13. IES13-038 – Award of Tender IES2013-58 – New Sidewalk Construction on Earl
Stewart Drive, from St. John’s Sideroad to Pedersen Drive
THAT report IES13-038 be received; and
THAT Tender IES2013-58 – New Sidewalk Construction Earl Stewart Drive,
from St. John’s Sideroad to Pedersen Drive, be awarded to Aloia Bros.
Concrete Contractors Ltd. in the amount of $115,929.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Report
Tuesday, June 18, 2013 Page 5 of 12
15. CFS13-020 – Ten Year Capital Investment Plan and Asset Replacement
Reserve Funds Strategy
THAT report CFS13-020 be received; and
THAT report CFS13-020, together with the following recommendations, be
forwarded to the Council meeting of July 16, 2013 for consideration:
THAT Council endorse the attached 2013 Ten Year Capital Investment
Plan as a planning guide to future capital investments in community
and corporate assets with all future projects remaining unapproved and
subject to annual budget funding commitment approval; and
THAT Council endorse the four strategies for Asset Sustainability as
outlined in report CFS13-020, and that these strategies be reviewed
each year in conjunction with the Ten Year Capital Investment Plan;
and
THAT Council approve the revised Reserve Fund structure and
balances redistribution for asset sustainability as set out in Table 6 of
report CFS13-020; and
THAT Council approve the rationalization of stabilization type reserves
by formalizing the revised reserves as set out in Table 7 of report
CFS13-020; and
THAT staff bring forward a separate report to formalize the necessary
reserve fund bylaws for approval.
16. Extract from Southeast Old Aurora Heritage Conservation District Study Area
Sub-Committee Meeting Held Tuesday, May 7, 2013
THAT the Extract from Southeast Old Aurora Heritage Conservation District
Study Area Sub-Committee Meeting Held Tuesday, May 7, 2013 be received
for information.
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
2. EAC13-07 – Environmental Advisory Committee Report, June 6, 2013
THAT report EAC13-07 be received; and
THAT Council adopt the following Environmental Advisory Committee
recommendations from the meeting of June 6, 2013:
2. Memorandum from the Manager of Environmental Initiatives
Re: Environmental Advisory Committee (EAC) Initiatives for the
Upcoming Year
THAT Council endorse the Environmental Advisory Committee working
toward a Community Environmental Action Plan; and
THAT Parks and Recreation staff be requested to spray three patches of
invasive Phragmites in the Wildlife Park with Roundup as soon as possible.
NEW BUSINESS
THAT the Town ensure there is no public access through the stormwater
pond gate on Ivy Jay Crescent which would involve sealing the gap between
the gate and the chain-link fence; and
General Committee Meeting Report
Tuesday, June 18, 2013 Page 6 of 12
THAT signage be posted on the gate advising of the Wildlife Park and future
access points to the area.
3. HAC13-06 – Heritage Advisory Committee Report, June 10, 2013
THAT report HAC13-06 be received; and
THAT Council adopt the following Heritage Advisory Committee
recommendations from the meeting of June 10, 2013:
1. HAC13-014 – Demolition Permit Application of a Property Listed on the
Aurora Register of Properties of Cultural Heritage Value
or Interest, 67 Tyler Street
THAT Council support the Demolition Permit Application for the property
located at 67 Tyler Street; and
THAT the property located at 67 Tyler Street be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest subsequent to
demolition; and
THAT the property owner work with the Program Manager, Heritage Planning
in order to ensure any proposed new structures are complementary to the
heritage character of the area; and
THAT the homeowner do everything possible to preserve the trees on the
property; and
THAT any proposed new structures constructed on the subject property
reflect traditional architectural styles which are found in the Town of Aurora.
2. HAC13-016 – Designation of the Coltham Farmhouse, Listed on the
Aurora Register of Properties of Cultural Heritage Value
or Interest
THAT there is no objection to the relocation and restoration of the Coltham
Farmhouse; and
THAT the building known as the Coltham Farmhouse, currently located at
1335 St. John’s Sideroad, be designated under Part IV of the Ontario Heritage
Act.
3. Memorandum from the Program Manager, Heritage Planning
Re: Heritage Awards Ceremony, February 2014
THAT staff report back with an event plan for the February 2014 Heritage
Awards Ceremony at the Heritage Advisory Committee meeting of September
9, 2013.
4. SAC13-10 – Sesquicentennial Ad Hoc Committee Report, June 12, 2013
THAT report SAC13-10 be received; and
THAT Council adopt the following Sesquicentennial Ad Hoc Committee
recommendations from the meeting of June 12, 2013:
1. Canada Day Weekend – Event Planning Update and Discussion
THAT the Special Events Coordinator address the issue of volunteers needed
for the various events; and
General Committee Meeting Report
Tuesday, June 18, 2013 Page 7 of 12
THAT the Special Events Coordinator be directed to follow up with Jamie
Macdonald to secure the Instagram Photo Booth and to come to a resolution
prior to June 18, 2013 with respect to the cost and sourcing alternatives; and
THAT the Special Events Coordinator be directed to order wrist bands, beach
balls and glow-in-the-dark sticks for the Much Music Video Dance Party event.
2. Considerations for Additional Promotional Activities for the Canada Day
Weekend to be Offered at Lambert Willson and Town Parks - Discussion
THAT the Special Events Coordinator be directed to investigate and pursue
scheduling an Antique and Classic Car Show for Lambert Willson Park; and
THAT the Special Events Coordinator be directed to replace the quarter- page
advertisements in The Auroran newspaper and run additional half-page
advertisements regarding the Canada Day weekend for June 19, 2013 and
June 26, 2013, and add half-page advertisements in The Banner for June 23,
2013 and June 27, 2013; and
THAT the Special Events Coordinator provide a rough draft of the content of
the newspaper advertisement for Committee’s review to be forwarded to the
Manager of Corporate Communications for final approval and submission.
3. Promotion and Sales of Aurora 150 Pins - Discussion
THAT the Special Events Coordinator be directed to follow up with David
Veitch, President of the White Heather Pipes and Drums band, for the
purpose of selling the Aurora 150 pins.
CARRIED
V DELEGATIONS
(a) John Hazlewood, representing FairHospitalParkingCharges.org
Re: Fair Hospital Parking at Ontario Hospitals
Mr. Hazlewood, representing a small advocacy group, advised of their goals to inform
the provincial government of the problem of rising and unfair parking charges at
Ontario hospitals to persuade them to reduce and cap parking charges at a fair rate
and to seek the support of City and Town Councils to assist in reaching these goals.
He requested Council pass a motion requesting the Province of Ontario to reduce
and cap at a fair rate the parking charges at Ontario hospitals and to forward a copy
of the motion to the Premier of Ontario, the Minister of Health and Long-Term Care
and the local MPP.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT the Town of Aurora hereby requests that the Province of Ontario
accept the necessary uploading to enable hospitals to reduce and cap at
a fair rate the parking charges at Ontario hospitals.
CARRIED
General Committee Meeting Report
Tuesday, June 18, 2013 Page 8 of 12
(d) Gary McNeil, representing GO Transit/Metrolinx
Re: GO Transit Update
(Added Item)
Mr. McNeil, President of GO Transit, advised that GO Transit is now a division of
Metrolinx, which is significantly investing in public transportation infrastructure across
the GTA and Hamilton area. He advised of the increased service along the Barrie
Corridor, weekend service, future improvement projects, GO Transit’s safety record,
recommended investment tools and allocation of funds.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(c) William Albino, representing Hillary-McIntyre Park Founding Committee
Re: Hillary-McIntyre Park Update
(Added Item)
Mr. Albino advised that he and other members of the Committee were present in
support of the recommendations of the staff report, CAO13-016, to proceed with the
Hillary-McIntyre Park Feasibility Study. He provided the Committee’s background
and reviewed the five elements of their vision, noting they have made many formal
and informal presentations of their vision in Aurora over the past six months and have
received universal positive feedback. Mr. Albino stated that the Committee believes
their vision could make a transformational difference to Aurora, that community
interest is there, and that the participants—owners and the Committee—are ready to
assist and they hope that Council will support the funding of the Feasibility Study.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 8 be moved forward for consideration.
CARRIED
8. CAO13-016 – Hillary-McIntyre Park
General Committee recommends:
THAT the Procedural By-law be waived to allow Mr. William Albino to respond
to questions from Council.
CARRIED (two-thirds majority)
General Committee recommends:
THAT report CAO13-016 be received; and
General Committee Meeting Report
Tuesday, June 18, 2013 Page 9 of 12
THAT Council authorize staff to retain the required consultant(s) to complete
the Hillary-McIntyre Park Feasibility Study, based on the key elements set out
within the comments section of this report; and
THAT such retainer shall not exceed $25,000 with funding being from the
Operating Contingency account.
DEFEATED
General Committee recommends:
THAT Item 3 be moved forward for consideration.
CARRIED
3. PL13-044 – Bell Canada Wireless Telecommunication Tower
14820 Bathurst Street, Township of King
General Committee recommends:
THAT report PL13-044 be received; and
THAT Planning and Development Services be directed to revise the Town of
Aurora Telecommunication Tower/Antenna Facilities Protocol dated October
25, 2011 to incorporate the Federation of Canadian Municipalities (FCM) and
Canadian Wireless Communications Association (CWTA) joint protocol
template; and
THAT the Town of Aurora advise Industry Canada that the Town has
considered the FCM and CWTA joint protocol template and request Industry
Canada to amend their Client Procedures Circular (CPC) 2-0-03, Issue 4, to
reflect the local consultation requirements contained in the joint FCM and
CWTA protocol; and
THAT Staff work with adjacent municipalities to develop a protocol for
telecommunication towers in abutting Municipalities.
CARRIED
General Committee recommends:
THAT Item 11 be moved forward for consideration.
CARRIED
11. CLS13-006 – Accessibility Considerations in the Council Chambers
General Committee recommends:
THAT report CLS13-006 be received; and
THAT Council endorse the status quo as accommodations for people with
disabilities are currently provided in the Council Chambers.
CARRIED
General Committee Meeting Report
Tuesday, June 18, 2013 Page 10 of 12
V DELEGATIONS
(b) Dan Elliott, Director of Corporate and Financial Services/Treasurer
Re: Item 15 – CFS13-020 – Ten Year Capital Investment Plan and Asset
Replacement Reserve Funds Strategy
General Committee recommends:
THAT this item be deferred to the Council meeting of July 16, 2013.
CARRIED
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. Extracts from Council Meeting 13-17 of Tuesday, June 11, 2013 and Council
Meeting 12-23 of Tuesday, August 14, 2012 and Report PL12-001 – Delegation
Authority for Minor Development Agreements
General Committee recommends:
THAT the Council meeting extracts and report PL12-001 be received; and
THAT Council delegate authority to the Director of Planning and
Development Services, or designate, to sign simplified development
agreements, Oak Ridges Moraine development agreements and other
minor agreements required as a condition of a Committee of Adjustment
decision, and;
THAT a delegation bylaw be presented to Council at a future Council
meeting.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour to 11 p.m.
CARRIED (two-thirds majority)
6. PR13-031 – Tender PRS2013-66 – Emerald Ash Borer (EAB) Treatment
General Committee recommends:
THAT report PR13-031 be received; and
THAT Tender PRS2013-66 – Emerald Ash Borer (EAB) Treatment be
awarded to Green Lawn Limited in the amount of $95,175.00, excluding taxes;
and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same; and
THAT the Director of Parks and Recreation Services be granted the authority
to extend the contract for years 2 to 4, subject to satisfactory performance of
the contractor.
CARRIED
General Committee Meeting Report
Tuesday, June 18, 2013 Page 11 of 12
7. PR13-034 – Future Uses of Library Square
General Committee recommends:
THAT this item be deferred to the Council meeting of July 16, 2013.
CARRIED
12. CLS13-019 – Request for Sole Source/Single Source Purchase for Phase 3 –
Records and Document Management Plan
General Committee recommends:
THAT report CLS13-019 be received; and
THAT Records + Information Management Services Inc. (RIM) be retained to
complete Phase 3 of the Records and Document Management Plan (the Plan)
as attached in the amount of $46,900 plus taxes as a sole source/single
source purchase as provided for within the Procurement By-Law.
CARRIED
14. Memorandum from the Director of Customer and Legislative Services/Town
Clerk
Re: Additional Information to Report CLS13-010 – Audio Recording of Closed
Session Meetings
General Committee recommends:
THAT the memorandum regarding Additional Information to Report CLS13-
010 – Audio Recording of Closed Session Meetings be received for
information.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour by fifteen minutes.
CARRIED (two-thirds majority)
General Committee recommends:
THAT report CLS13-010 be referred back to staff for a report to Council
regarding further information from the Ontario Ombudsman.
CARRIED
IX CLOSED SESSION
General Committee recommends:
THAT the following items be deferred to the Council meeting of June 25,
2013:
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: PL13-042 – Appeals to
the Ontario Municipal Board (OMB) related to the Town of Aurora Official
Plan (2010) – Status Update No. 3
General Committee Meeting Report
Tuesday, June 18, 2013 Page 12 of 12
2. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: PL13-043 – Offer to Purchase for 9-10 Scanlon Court
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour by five minutes.
CARRIED (two-thirds majority)
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. AAC13-06 – Accessibility Advisory Committee Report, June 3, 2013
General Committee recommends:
THAT this item be referred to the Council meeting of June 25, 2013.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION
None
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:18 p.m.
CARRIED
CHRIS BALLARD, COUNCILLOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JUNE 18, 2013
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON JUNE 25, 2013 WITH THE EXCEPTION OF ITEMS 3 AND 4
WHICH W ERE ADOPTED AS AMENDED, ITEMS 8 AND 10 WHICH WERE ADOPTED
AS PRESENTED, ITEMS VI-1(5) AND 11 WHICH W ERE DEFERRED TO THE
SEPTEMBER 3, 2013 GENERAL COMMITTEE MEETING, AND ITEMS 7 AND 13 WHICH
WERE DEFERRED TO THE JULY 16, 2013 COUNCIL MEETING.