MINUTES - General Committee - 20130917
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, September 17, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Pirri in the Chair; Councillors
Abel, Ballard, Buck, Gaertner, Humfryes (arrived 7:01
p.m.), Thompson, and Mayor Dawe
MEMBERS ABSENT Councillor Gallo
OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of
Administration, Director of Building and By-law Services,
Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,
Director of Planning and Development Services,
Associate Solicitor, Manager of Parks, and
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additions, be approved:
Delegation (b) Tony Bruccoleri
Re: Item 2 – PL13-056 – Request to Remove Trees and Amend
Subdivision Agreement for 33 Longthorpe Court (Lot
71, Registered Plan 65M-4084)
Item 11 (b) – BBS13-007 – Award of Tender BBS2013-79 (tender
recall) Town Hall Renovation Project
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11(a), 11(b), 12, and Section VI – Items 1, 2, and 3
were identified as items requiring separate discussion.
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Tuesday, September 17, 2013 Page 2 of 8
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Item 13 was identified as an item not requiring separate discussion.
General Committee recommends:
THAT the following recommendation respecting the matter listed as “Item Not
Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
13. CAO13-022 – Facility Projects Status Report
THAT report CAO13-022 be received for information.
CARRIED
V DELEGATIONS
(a) Morley Shayuk, Artist
Re: Public Art Proposal for Aurora Town Hall
Mr. Shayuk introduced wall relief works and their importance as historical
reference points prehistorically and within our current environment. He advised of
his development as an artist growing up in Aurora and described the proposed
piece, and how he planned to counterbalance the material with the subject matter
as well as the proposed location in the stairwell at Town Hall.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Tony Bruccoleri, resident
Re: Item 2 – PL13-056 – Request to Remove Trees and Amend Subdivision
Agreement for 33 Longthorpe Court (Lot 71, Registered Plan
65M-4084)
Mr. Bruccoleri noted that he purchased his property with an understanding that the
trees would remain in place as part of the subdivision agreement. He advised on the
close proximity of the trees to his home and the enjoyment of the view trees bring for
those living in the area. Mr. Bruccoleri distributed a petition and a copy of the
approved grading plan and requested Council’s consideration in upholding the terms
of the original subdivision agreement. Colridge Browne, area resident, advised that
he purchased his property knowing the trees would add to the value of his home and
provide beauty to the surrounding neighbourhood. Marta Torchetti, area resident,
commented with regards to the sentimental aspects associated with the trees and the
beauty of the trees for surrounding residents who chose their lots due to the proximity
of the trees.
General Committee recommends:
THAT the comments of the delegates be received and referred to Item 2.
CARRIED
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Tuesday, September 17, 2013 Page 3 of 8
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Items 1 and 2 be moved forward for consideration.
CARRIED
1. Memorandum from the Director of Planning and Development Services
Re: Additional Information, Report No. PL13-056, Request to Remove Trees
and Amend Subdivision Agreement for 33 Longthorpe Court
(Lot 71, Registered Plan 65M-4084)
General Committee recommends:
THAT the memorandum from the Director of Planning and Development
Services regarding Additional Information, Report No. PL13-056, Request to
Remove Trees and Amend Subdivision Agreement for 33 Longthorpe Court
(Lot 71, Registered Plan 65M-4084) be received for information.
CARRIED
2. PL13-056 – Request to Remove Trees and Amend Subdivision Agreement for
33 Longthorpe Court (Lot 71, Registered Plan 65M-4084)
General Committee recommends:
THAT report PL13-056 be received for information.
CARRIED
General Committee recommends:
THAT Item 6 be moved forward for consideration.
CARRIED
6. PL13-055 – Application to Amend the Zoning By-law and Site Plan Approval
2101154 Ontario Inc.
Files: D14-11-12 and D11-09-12
32 Wellington Street East
General Committee recommends:
THAT report PL13-055 be received; and
THAT Application to Amend the Zoning By-law File: D14-11-12 (2101154
Ontario Inc.) be approved, to rezone the subject lands from “Central
Commercial (C2-17) Exception Zone” to “Central Commercial (C2-XX)
Exception Zone” to permit 24 residential apartment units; and
THAT Site Plan Application File D11-09-12 (2101154 Ontario Inc.) be
approved to permit the development of the subject lands for the
development of 24 residential apartment units; and
THAT a total of 24 units (43 persons equivalent) of water and sewage
capacity be allocated to the subject proposal; and
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Tuesday, September 17, 2013 Page 4 of 8
THAT the implementing zoning by-law amendment be presented at a
future Council meeting for enactment; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
General Committee recommends:
THAT Items 11(a) and 11(b) be moved forward for consideration.
CARRIED
11(a). BBS13-011 – Town Hall Renovation Project – Additional Information
General Committee recommends:
THAT report BBS13-011 be received for information.
CARRIED
11(b). BBS13-007 - Award of Tender BBS2013-79 (tender-recall) Town Hall
Renovation Project
General Committee recommends:
THAT Council receive report BBS13-007; and
THAT Staff move forward with a new counter for the Customer
Service Strategy on the main floor of Town Hall, pending a report
back to General Committee outlining the associated costs.
CARRIED
3. CFS13-028 – Award of Contract for Microsoft Software Licensing
RFP CFS2013-77
General Committee recommends:
THAT report CFS13-028 be received; and
THAT the three year Large Account Reseller contract for the Microsoft
Software Licensing be awarded to Acrodex Inc. on a unit price basis,
estimated at $77,100.00 per year, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
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Tuesday, September 17, 2013 Page 5 of 8
4. CFS13-033 – Divisional Report – Ongoing IT Initiatives
General Committee recommends:
THAT report CFS13-033 be received for information.
CARRIED
5. PL13-053 – Planning Applications Status List
General Committee recommends:
THAT report PL13-053 be received for information.
CARRIED
7. PR13-041 – Sports Hall of Fame
General Committee recommends:
THAT report PR13-041 be received; and
THAT Council approve an interim location for the Sports Hall of Fame on
the upper floor of Town Hall, adjacent to the elevator; and
THAT Council approve a Gold Sponsorship of $3,000.00 in support of the
Sports Hall of Fame Induction Dinner.
CARRIED
8. PR13-044 – Replacement of License Agreement for Hydro Corridor Lands in
and around the Queen’s Diamond Jubilee Park
General Committee recommends:
THAT report PR13-044 be received; and
THAT Council authorize the termination of Hydro One License Agreement
(Aurora #632.1-507) dated March 3, 1998; and
THAT Council authorize the Director of Parks and Recreation Services to
execute a new License Agreement with Her Majesty the Queen in the
Right of Ontario as represented by The Minister of Infrastructure for a
portion of hydro corridor lands within the Queen’s Diamond Jubilee Park,
including any and all documents and ancillary agreements required to give
effect to same; and
THAT Council authorize the Director of Parks & Recreation Services to
renew the License Agreement on an ongoing basis, provided that the
License Agreement remains on the same terms, with the Director of Parks
& Recreation Services being authorized to execute the necessary renewal
agreements, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
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9. BBS13-009 – Proposed By-law respecting Boulevard Maintenance
General Committee did not put forward a recommendation regarding this item.
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour for thirty
minutes.
CARRIED
Councillor Gaertner left the meeting at 10:35 p.m.
10. BBS13-010 – Accessibility Transportation for Aurora Residents
General Committee recommends:
THAT report BBS13-010 be received for information.
CARRIED
12. CAO13-021 – Human Resources – Northern 6 Municipalities Benefits Review
General Committee recommends:
THAT report CAO13-021 be received; and
THAT following appropriate consultation/notices, the Town participate in
the York Region Umbrella Plan for group benefits; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
Councillor Ballard left the meeting at 10:38 p.m.
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. SAC13-13 – Sesquicentennial Ad Hoc Committee Report, September 4, 2013
General Committee recommends:
THAT report SAC13-13 be received for information.
CARRIED
2. EAC13-08 – Environmental Advisory Committee Report, September 5, 2013
General Committee recommends:
THAT report EAC13-08 be received; and
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Tuesday, September 17, 2013 Page 7 of 8
THAT Council adopt the following recommendations from the Environmental
Advisory Committee meeting of September 5, 2013:
1. Memorandum from the Manager of Environmental Initiatives
Re: Environmental Business Award
THAT staff prepare a more detailed award package for consideration at an
upcoming EAC meeting.
2. Memorandum from Mayor Dawe
Re: Correspondence from Ms Shandroski – Outdoor Burning Pits
THAT this item be referred to By-law Services.
CARRIED
3. AAC13-07 – Accessibility Advisory Committee Report, September 11, 2013
General Committee recommends:
THAT this report be referred to staff for review of the recommendations.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION
Councillor Abel noted that he would like to see the possibilities as outlined by
Delegation (a) investigated. The Chief Administrative Officer provided information
with regard to prior Town practice with respect to unsolicited artwork.
General Committee recommends:
THAT the matter pertaining to Delegation (a) and the materials be referred to
the Director of Parks and Recreation Services and that he provide a report
back to General Committee.
CARRIED
IX CLOSED SESSION
None
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:48 p.m.
CARRIED
PAUL PIRRI, COUNCILLOR CINDY MAHER, DEPUTY CLERK
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Tuesday, September 17, 2013 Page 8 of 8
THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 17, 2013
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON SEPTEMBER 24, 2013 WITH THE EXCEPTION OF ITEM 2
WHICH WAS PULLED AND DEFERRED TO THE OCTOBER 8, 2013 COUNCIL
MEETING, ITEMS 3, 6 AND 10 WHICH WERE PULLED AND APPROVED AS
RECOMMENDED, ITEMS 7, 9 WHICH WERE PULLED AND ADOPTED AS AMENDED,
AND SECTION VI ITEM 1 WHICH WAS PULLED AND REFERRED TO STAFF.