MINUTES - General Committee - 20130604
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, June 4, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Councillors
Abel, Ballard (arrived 9:40 p.m.), Humfryes, Pirri,
Thompson, and Mayor Dawe
MEMBERS ABSENT Councillors Buck, and Gallo
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Legal Services/Town
Solicitor, Director of Parks and Recreation Services,
Director of Planning and Development Services, Project
Manager – Special Projects, and Council/Committee
Secretary
The Chair called the meeting to order at 7:01 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict of
Interest Act regarding Delegation (b) and Item 14 – CFS13-021- 2014 Central York
Fire Services Budget for Aurora Comment as her husband is employed by Central
York Fire Services.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, 7, 9, 10, 11, 12, 13, 14, and Section VI – Item 1 were identified as
items requiring separate discussion.
General Committee Meeting Report
Tuesday, June 4, 2013 Page 2 of 9
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 6, 8, and Section VI – Item 2 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
1. Memorandum from Neil Garbe, Chief Administrative Officer
Re: The Economic Value of Natural Capital Assets
THAT the memorandum regarding The Economic Value of Natural Capital
Assets be received for information.
6. IES13-037 – Award of Tender IES2013-50 – Replacement of Parks Dual Rear
Wheel Drive Three Tonne Pick-up Truck with Garbage
Compactor #242
THAT report IES13-037 be received; and
THAT additional funding of $37,288.09 be provided for capital project
71052 from the Fleet Repair and Replacement Reserve; and
THAT Tender IES 2013-50 supply and delivery a 2013 three (3) tonne
pick-up truck with garbage enclosure and compactor be awarded to Haul-
All Equipment in the amount of $125,086.57 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
8. PL13-031 – Draft Plan of Condominium Application, File: D07-02-13
Daniels LR Corporation
Part of Block 11 & Block 14, Plan 65M-4309, Town of Aurora
THAT report PL13-031 be received; and
THAT the Draft Plan of Condominium File: D07-02-13 be approved for 41
townhouse units subject to conditions set out in Appendix “A” to this report;
and
THAT the Mayor and Town Clerk be authorized to execute any
Agreement(s) referenced in the Conditions of Approval, including any and
all documents and ancillary agreements required to give effect to same;
and
THAT a by-law to establish certain lands as public highway on Registered
Plan 65M-4309 forming part of Lewis Honey Drive be brought forward for
enactment by Council.
General Committee Meeting Report
Tuesday, June 4, 2013 Page 3 of 9
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
2. TATC13-05 – Trails and Active Transportation Advisory Committee
Report of May 17, 2013
THAT report TATC13-05 be received; and
THAT Council adopt the following recommendations from the Trails and
Active Transportation Committee (TATC) meeting of May 17, 2013:
(1) Update from Jim Tree, Manager of Parks
Re: Pandolfo Property Trails
THAT staff provide a further report outlining all aspects of the
proposed Oak Ridges Trail on the Pandolfo Property including any
financial matters associated with the trail and supporting
infrastructure that will be required to implement the trail as
envisioned in the Trails Master Plan; and
THAT staff report back with this information for consideration by the
Trails and Active Transportation Committee prior to Council’s
consideration.
(2) Memorandum from the Traffic/Transportation Analyst
Re: Request for Additional Information Re: Cousins Drive
Pedestrian Crossing
THAT Option 1 be approved for the construction of the at-grade
pedestrian crossing at Cousins Drive, including a sidewalk on
Cousins Drive between Edward Street and the railway tracks; and
the installation of intersection pedestrian signals on Industrial
Parkway South, at an estimated cost of $388,500.00.
CARRIED
V DELEGATIONS
(a) Ian Smith, Partner, MNP Consulting
Re: Service Level Review – Town of Aurora
Mr. Smith provided an overview of the project, the proposed work plan and the
timelines. He indicated that the primary goal is to conduct a review of all existing
service areas in the Town of Aurora in order to align resident expectations as well as
the resources required to deliver the service and noted that the primary goal will be
be to assess the range currently being provided either directly by the Town or
indirectly through contract, volunteers or other organizations. He advised on the
scope of the project including key objectives and the next steps.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Part 1
Ian Laing, Fire Chief, Central York Fire Services
Re: 2012 Annual Report, and Item 14 – CFS13-021 – 2014 Central York Fire
Services Budget for Aurora Comment
General Committee Meeting Report
Tuesday, June 4, 2013 Page 4 of 9
Chief Laing reviewed the Central York Fire Services 2012 operating and capital
budgets and provided an analysis of the overtime noting significant savings in this
area, as well as the call-back statistics that have been reduced over the last year,
however he indicated that the costs for call-backs were up. Chief Laing provided
information on support services in the prevention and administration divisions,
emergency response data, the average response times, areas of coverage, as well
as front line service to neighbouring communities.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Part 2
Dan Elliott, Director of Corporate and Financial Services
Re: Item 14 – CFS13-021 – 2014 Central York Fire Services Budget for Aurora
Comment
Mr. Elliott reviewed the budget as previously presented to the Joint Council
Committee and provided details of the 2014 budget. He compared the 2013 and
2014 budgets and noted key areas of change. Mr. Elliott advised on enhancements
and new items, as well as the cost allocation drivers and how the budget is allocated.
He provided information on areas of saving, areas that have increased, and the
overall impact on the Town of Aurora. He noted the next steps and indicated that
comments could be provided to the Joint Council Committee.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 14.
CARRIED
(c) Jim Kyle, Manager, Project Manager – Special Projects
Re: Item 2 – CAO13-012 – Economic Value of Natural Capital Assets
Mr. Kyle advised that the report “The Economic Value of Natural Capital Assets
Associated with Ecosystem Protection” stems from a goal identified in the Town
of Aurora’s Strategic Plan to “assess the merits of measuring the Town’s natural
capital assets.” He indicated that the Environmental Advisory Committee had the
opportunity for comment prior to Council’s consideration and proceeded with an
overview of the report. Mr. Kyle summarized various aspects and advised that
extensive background research has been conducted and that best practices from
other agencies were utilized in the determination of values for this report. Mr.
Kyle indicated that this report is a great data base and could provide not only an
educational tool but a guidance tool for the Town of Aurora for future projects.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 2.
CARRIED
General Committee Meeting Report
Tuesday, June 4, 2013 Page 5 of 9
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 14 be moved forward for consideration.
CARRIED
Councillor Humfryes did not participate in the discussion or the vote on Item 14 having
previously declared a pecuniary interest under the Municipal Conflict of Interest Act.
14. CFS13-021 – 2014 Central York Fire Services Budget for Aurora Comment
General Committee recommends:
THAT report CFS13-021 be received; and
THAT Council request that the Joint Council Committee consider
removing the water softeners, and removing one of the two full-time
positions; and
THAT the Joint Council Committee find other ways of reducing the
impact on the budget; and
THAT these comments by way of resolution(s) be conveyed to the Joint
Council Committee and to Newmarket Council for consideration during
their final budget reviews and approvals in respect of the 2014 budget for
Central York Fire Services.
CARRIED
2. CAO13-012 – Economic Value of Natural Capital Assets
General Committee recommends:
THAT report CAO13-012 be received; and
THAT Council endorse the attached report “Town of Aurora – The
Economic Value of Natural Capital Assets (Associated with ecosystem
protection)”.
CARRIED
General Committee recommends:
THAT Item 11 be moved forward for consideration.
CARRIED
11. PR13-028 – Expression of Interest for an Indoor Tennis Facility
General Committee recommends:
THAT report PR13-028 be received; and
General Committee Meeting Report
Tuesday, June 4, 2013 Page 6 of 9
THAT Council endorse the design, build, operation and finance of an all-
season, multi-purpose tennis facility at Stewart Burnett Park; and
THAT staff be directed to issue an Expression of Interest and report back
to Council.
CARRIED
3. IES13-033 – Authorization to Proceed with Tendering of Cousins Drive
Pedestrian Crossing
General Committee recommends:
THAT report IES13-033 be received; and
THAT Council not approve the construction of the Cousins Drive
pedestrian crossing (Alternative to recommendation in report IES13-
033).
CARRIED
4. IES13-035 – Request for Pedestrian Crossing on Golf Links Drive in the
Vicinity of Highland Green Condominium
General Committee recommends:
THAT report IES13-035 be received; and
THAT the request for intersection pedestrian signals on Golf Links Drive in
the vicinity of Highland Green Condominium be denied; and
THAT a “Pedestrian Ahead” sign along with a “Seniors” sign be installed
for eastbound and westbound directions on Golf Links Drive.
CARRIED
Councillor Gaertner relinquished the Chair to Councillor Abel at 8:59 p.m.
5. IES13-036 – Sewer Use By-law Update
General Committee recommends:
THAT report IES13-036 be received; and
THAT Council repeal By-law 4743-05.P, being a by-law to regulate the
discharge of sewage into the municipal sewage system and to control
connections to the municipal sewage system (the Sewer Control By-law);
and
THAT Council enact By-law 5518-13, being a by-law to control discharges
to the Municipal Sewage Works (The Sewer Use By-law).
CARRIED
Councillor Gaertner resumed the Chair at 9:10 p.m.
General Committee Meeting Report
Tuesday, June 4, 2013 Page 7 of 9
7. PL13-030 – Aurora Promenade Streetscape Design & Implementation Plan
General Committee recommends:
THAT report PL13-030 be received for information.
CARRIED
9. PR13-026 – Sponsorship Signage
General Committee recommends:
THAT report PR13-026 be received for information.
CARRIED
Councillor Gaertner relinquished the Chair to Councillor Abel at 9:20 p.m.
10. PR13-027 – Culture and Recreation Grant Bi-Annual Allocation for March 2013
General Committee recommends:
THAT report PR13-027 be received for information.
CARRIED
12. PR13-029 – Sports Hall of Fame
General Committee recommends:
THAT report PR13-029 be received; and
THAT Council approve the use of the Skylight Gallery for the month of
November 2013 to display the plaques and memorabilia of this year’s
recipients.
CARRIED
Councillor Gaertner resumed the Chair at 9:31 p.m.
13. CLS13-016 – Council Code of Ethics
General Committee recommends:
THAT report CLS13-016 be received; and
THAT staff provide track changes; and
THAT staff be directed to bring forward a by-law to adopt a revised Code
of Ethics; and
THAT Council repeal the current Code of Ethics By-law.
CARRIED
General Committee Meeting Report
Tuesday, June 4, 2013 Page 8 of 9
Councillor Gaertner relinquished the chair at 9:37 p.m.
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. PRAC13-04 – Parks and Recreation Advisory Committee, Report of
May 16, 2013
General Committee recommends:
THAT report PRAC13-04 be received; and
THAT Council adopt the following recommendations from the Parks and
Recreation Advisory Committee meeting of May 16, 2013:
(2) Memorandum from Jim Tree, Manager of Parks
Re: Informational Signage for Town Parks Update
THAT Council approve the installation of historical plaques in all
Town parks named after an individual or family; and
THAT staff be directed to include funding in the 2014 capital budget
for this purpose.
(4) Verbal Update from Jim Tree, Manager of Parks
Re: Fleury Park Tennis Signage Review
THAT the Fleury Park Tennis Signage be approved.
(6) Verbal Update from Jim Tree, Manager of Parks
Re: Emerald Ash Borer Effect on Park Trees
THAT the Park trees be considered in the Emerald Ash Borer
treatment plan; and
THAT staff bring back the financial information.
CARRIED
Councillor Gaertner resumed the Chair at 9:42 p.m.
VIII NEW BUSINESS/GENERAL INFORMATION
Councillor Humfryes reminded everyone to attend the June 7 Relay for Life
charity event and thanked staff for setting up the canopy.
IX CLOSED SESSION
General Committee recommends:
THAT Council resolve into a General Committee Closed Session, following
adjournment, to consider:
1. The receiving of advice that is subject to solicitor-client privilege,
including communications necessary for that purpose; re: LGL13-007
– Sheppard’s Bush Parking Lot
CARRIED
General Committee Meeting Report
Tuesday, June 4, 2013 Page 9 of 9
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:43 p.m.
CARRIED
COUNCILLOR WENDY GAERTNER JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JUNE 4, 2013 RECEIVED
FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
JUNE 11, 2013 WITH THE EXCEPTION OF ITEMS 2, 3, 10, 12 AND 13 WHICH WERE
PULLED AND APPROVED AS RECOMMENDED AND ITEM 11 WHICH WAS PULLED
AND APPROVED AS AMENDED.