MINUTES - General Committee - 20130903
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, September 3, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Ballard in the Chair; Councillors
Abel, Buck, Gaertner, Gallo, Humfryes, Pirri, Thompson
and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Legal Services/Town
Solicitor, Director of Parks and Recreation Services,
Director of Planning and Development Services, Manager
of Corporate Communications, Accessibility Advisor, and
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved:
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 7, 8, 9, 10, and Section VI – Item 2 were identified as items
requiring separate discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 6, 11, 12 and Section VI – Item 1 were identified as items not requiring
separate discussion.
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Tuesday, September 3, 2013 Page 2 of 7
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to the General
Committee and staff be authorized to take all necessary action required to
give effect to same:
6. PL13-052 – Request for Street Name Approval
Condominium Application, File D07-03-00
Westhill Development Company Ltd.
14012, 14020, and 14003 Leslie Street
THAT report PL13-052 be received; and
THAT the following street names be approved for the proposed private roads
within Draft Plan of Condominium, D07-03-00, Westhill Development
Company Ltd.:
STREET “A” CIVOBEL DRIVE
STREET “B” WESTHILL COURT
11. PR13-043 – Results of the Expression of Interest for an All Season, Multi-Use
Tennis Facility
THAT report PR13-043 be received; and
THAT Council direct staff to develop a Terms of reference for a Request for
Proposal (RFP); and
THAT the RFP be forwarded to the proponents who submitted an Expression
of Interest (EOI); and
THAT staff report back to Council with the evaluated results.
12. Memorandum from the Chief Administrative Officer
Re: Proposed Workshop: Service Level Review
THAT the memorandum regarding Proposed Workshop: Service Level
Review be received; and
THAT Council approve a Special General Committee Meeting for a Service
Level Review workshop to be held Monday, September 30, 2013 from 6 p.m.
to 9 p.m.
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. SAC13-12 – Sesquicentennial Ad Hoc Committee Report, August 15, 2013
THAT report SAC13-12 be received; and
THAT Council adopt the following Sesquicentennial Ad Hoc Committee
recommendations from the meeting of August 15, 2013:
1. September 21 Event Planning – Discussion
THAT the Special Events Coordinator move forward with confirming the
entertainment and additional activities as outlined in the proposed stage
schedule as discussed, and to proceed with the alternative options as
discussed, if required; and
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Tuesday, September 3, 2013 Page 3 of 7
THAT the Special Events Coordinator provide a response to the request
received from Mr. Ranji Singh, President, Ranji Singh Foundation, in his letter
dated August 14, 2013 as discussed; and
THAT the Special Events Coordinator be directed to develop the outdoor
signage and text promoting and marketing of the Cultural Event at the Town
of Aurora’s Ribfest as discussed; and
THAT the Special Events Coordinator proceed with the promotion of the
September 21 Event as discussed.
2. Promotions of Aurora 150 – Discussion
THAT the Special Events Coordinator proceed with the confirmation of the
advertisement as discussed; and
THAT the size of the advertisement be increased as discussed; and
THAT Alison Collins-Mrakas follow up with the contacts at RBC regarding the
sale of the Aurora 150 pins on behalf of the Committee as an additional
distribution channel, and also to benefit their Special Olympics endeavours.
CARRIED
V DELEGATIONS
(a) Chris Kotsopoulos, Representing 33 Longthorpe Court
Re: Item 7 – PL13-056 – Request to Remove Trees and Amend Subdivision
Agreement for 33 Longthorpe Court (Lot 71, Registered Plan 65M-4084)
Mr. Kotsopoulos, the owner of a new home on Lot 71 at 33 Longthorpe Court,
addressed Council to request the removal of three trees presently located in the
southwest corner of the lot. He presented the current conditions and grading issues
and noted that the only way to ensure proper drainage away from the new home and
northward to the catch basin is to remove the trees and re-grade as per the site plan.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 7.
CARRIED
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 7 be moved forward for consideration.
CARRIED
7. PL13-056 – Request to Remove Trees and Amend Subdivision Agreement for
33 Longthorpe Court (Lot 71, Registered Plan 65M-4084)
General Committee recommends:
THAT this item be deferred to the General Committee meeting of
September 17, 2013.
CARRIED
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Tuesday, September 3, 2013 Page 4 of 7
1. CLS13-006 – Accessibility Considerations in the Council Chambers
General Committee recommends:
THAT report CLS13-006 be received; and
THAT Council endorse the status quo as accommodations for people with
disabilities are currently provided in the Council Chambers.
CARRIED
2. AAC13-06 – Accessibility Advisory Committee Report, June 3, 2013
Item 5 – Memorandum from the Accessibility Advisor
Re: Accessibility in Council Chambers
General Committee recommends:
THAT this item be received for information.
CARRIED
3. CAO13-020 – Feasibility of Streaming Sub-Committees Live Via Internet
General Committee recommends:
THAT report CAO13-020 be received; and
THAT Council not pursue live-streaming of Council Advisory Committees via
Internet at this time.
CARRIED
4. CFS13-027 – 2014 Budget Preparation and Draft Council Review Meeting
Schedule
General Committee recommends:
THAT report CFS13-027 be received; and
THAT staff proceed to develop the 2014 operating and capital budgets
following the general principles and directions outlined in Staff Report CFS13-
027; and
THAT the proposed 2014 Budget preparation and Special General Committee
review meetings schedule be received; and
THAT an additional date, Tuesday, December 17, 2013, be listed as an
optional Capital Budget meeting date should it be required; and
THAT the Town Clerk be directed to formally schedule the Special General
Committee meetings for purposes of Budget Review set out in Attachment #1.
CARRIED
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Tuesday, September 3, 2013 Page 5 of 7
5. IES13-048 – Tender Award – IES2013-74 – Installation of a New Storm Sewer
and Water Service Connection at 15277 Yonge Street
General Committee recommends:
THAT report IES13-048 be received; and
THAT Tender IES2013-74 - Installation of a new storm sewer and water
service connection at 15277 Yonge Street be awarded to Rapid Plumbing Inc.
in the amount of $141,211.50, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
8. PR13-039 – Third Party Events in Outdoor Town Facilities Policy
General Committee recommends:
THAT report PR13-039 be received; and
THAT Council approve the “Third Party Events in Outdoor Town Facilities”
Policy as presented.
CARRIED
9. PR13-040 – Cultural Master Plan – Ad Hoc Working Group
General Committee recommends:
THAT report PR13-040 be received; and
THAT Council establish an Ad Hoc Working Group to assist with the
completion of the Cultural Master Plan; and
THAT the Ad Hoc Working Group consist of representatives from the Parks
and Recreation Services Department, CAO’s Department, Planning
Department, the Mayor, Aurora Cultural Centre, Chamber of Commerce,
Theatre Aurora, Aurora Historical Society, Sport Aurora, York Region Arts
Council and the Library Board; and
THAT the Terms of Reference for the Ad Hoc Working Group, attached as
Appendix 1, be approved.
CARRIED
10. PR13-042 – Increase in Purchase Order for Architectural Services for
Renovations to the Aurora Family Leisure Complex (AFLC)
General Committee recommends:
THAT report PR13-042 be received; and
THAT the Purchase Order for CS&P Architects be increased by $173,019.28
to a value of $453,019.28.
CARRIED
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VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
2. EDAC13-07 – Economic Development Advisory Committee Report
August 22, 2013
General Committee recommends:
THAT report EDAC13-07 be received; and
THAT Council adopt the following Economic Development Advisory
Committee recommendation from the meeting of August 22, 2013:
1. Program to Recognize Business Longevity During Aurora’s 150 –
Discussion
THAT the Manager of Long Range and Strategic Planning be directed to
provide a memorandum to the Council meeting of September 10, 2013
requesting the implementation of a communication plan related to the
recognition of long standing businesses in Aurora as described in the
memorandum from Councillor Michael Thompson, dated August 22, 2013.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION
Councillor Pirri referred to Delegation (a) regarding Item 7 – PL13-056 – Request to
Remove Trees and Amend Subdivision Agreement for 33 Longthorpe Court (Lot 71,
Registered Plan 65M-4084) and requested that additional information be provided to
clarify whether the trees are planted or natural trees. The Director of Planning and
Development Services agreed to provide the requested information to Council.
Councillor Gaertner reported that a group of residents are very concerned about the
property located at 45 Tyler Street and she requested clarification regarding who is
responsible for the clean-up of the property’s outdoor spaces and who is liable for
potential damages to surrounding properties. The Director of Building and By-law
Services advised that the property owner is responsible for ensuring compliance with
the Property Standards By-law and the Clean Yards By-law. The Town Solicitor
advised that the property owner and their insurance company is responsible for
dealing with any damages or liability related to any unsafe, or potentially unsafe,
situation created by their negligence or otherwise. The Director of Building and By-
law Services noted there are outstanding orders to comply on the property, which has
now been sold by the current owner, Maple Leaf Foods, and staff will follow up with
the new owner to ensure that compliance is achieved.
Councillor Buck noted that the Aw, Shucks! Seafood Bar & Bistro building on Yonge
Street has undergone a complete transformation and suggested that Council
consider expressing its appreciation for the work, imagination, and private funds
invested in the building.
IX CLOSED SESSION
None
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Tuesday, September 3, 2013 Page 7 of 7
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:20 p.m.
CARRIED
CHRIS BALLARD, COUNCILLOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 3, 2013
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON SEPTEMBER 10, 2013 WITH THE EXCEPTION OF ITEMS 1
AND 3 WHICH WERE PULLED AND ADOPTED AS AMENDED, AND ITEMS 7, 9, AND
SECTION VI – ITEM 1 WHICH WERE PULLED AND ADOPTED AS PRESENTED.