MINUTES - General Committee - 20130402 TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 2, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Humfryes in the Chair; Councillors
Abel, Ballard, Buck, Gaertner, Gallo, Pirri, Thompson, and
Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Acting Chief Administrative Officer/Director of
Infrastructure and Environmental Services, Deputy
Clerk/Manager of Administration, Director of Legal
Services/Town Solicitor, Director of Building and By-law
Services, Director of Corporate and Financial
Services/Treasurer, Director of Parks and Recreation
Services, Director of Planning and Development Services,
Manager of Corporate Communications, and
Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict of
Interest Act with respect to the second set of minutes on the Closed Session
agenda.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, and 18 were identified as
items requiring separate discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
There were no items identified as items not requiring separate discussion.
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Tuesday, April 2, 2013 Page 2 of 8
V DELEGATIONS
(a) Kathy Wohlfeld and Jack Brice
Re: “Hope with Art” Easel Program
Ms Wohlfeld advised of the “Hope with Art” easel program and noted that they
partner with organizations to fundraise and would like to offer this program to the
Town of Aurora to place easels in Town Hall or at the Aurora Public Library to
raise funds for community charities.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. EDAC13-03 – Economic Development Advisory Committee Report,
March 21, 2013
General Committee recommends:
THAT Council receive the No Quorum Report of the Economic
Development Advisory Committee meeting of March 21, 2013 for
information.
CARRIED
2. TATC13-03 – Trails and Active Transportation Committee Report,
March 22, 2013
General Committee recommends:
THAT Council receive report TATC13-03; and
THAT Council adopt the following Trails and Active Transportation
Committee recommendations from the March 22, 2013 meeting:
Delegation (a) Jeremy Kramer and Janet Young, Kramer Design Associates
Re: Item 1 – Memorandum from the Manager of Parks
Re: Parks and Trails Way Finding Strategy
THAT the delegation be received; and
THAT the comments of the Trails and Active Transportation Committee be
included in future iterations of the Parks and Trails Way Finding Strategy;
and
THAT this strategy coordinate with other signage hierarchies within the
Town of Aurora; and
THAT the Consultant be requested to return to the Trails and Active
Transportation Committee with their revised proposal prior to Council’s
consideration.
CARRIED
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Tuesday, April 2, 2013 Page 3 of 8
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BBS13-006 – African Dwarf Frogs
General Committee recommends:
THAT report BBS13-006 be received for information.
CARRIED
General Committee recommends:
THAT Item 9 be brought forward for consideration.
CARRIED
9. IES13-014 – Additional Information on the Traffic Calming Measures in the
Northeast Quadrant of Yonge Street and Wellington Street East
Intersection
General Committee recommends:
THAT report IES13-014 be received; and
THAT this Item be referred back to staff for analysis on the current traffic
calming measures and the impact of the new buildings under
development within this area; and
THAT the community have an opportunity to provide input with regards
to the diversions.
CARRIED
2. CAO13-006 – Quick Response Codes
General Committee recommends:
THAT report CAO13-006 be received for information.
CARRIED
3. CAO13-007 – 2013 and 2014 Community Recognition Awards Event
General Committee recommends:
THAT report CAO13-007 be received; and
THAT the 2013 Community Recognition Awards ceremony be held in
September or early October, adopting the format allowed in 2012; and
THAT the 2014 Community Recognition Awards be combined with the
Citizen of the Year Award and be held in May.
CARRIED
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Tuesday, April 2, 2013 Page 4 of 8
4. CAO13-008 – Results of Live Streaming Media via Internet Pilot
General Committee recommends:
THAT report CAO13-008 be received; and
THAT Council authorize the continued live-streaming via Internet of all
public Council and General Committee meetings held in the Council
Chambers that are not broadcasted by Rogers.
CARRIED
5. CFS13-006 – Budgets and Reporting of Expenses of Members of Council
General Committee recommends:
THAT report CFS13-006 be received; and
THAT future reporting of expenses of members of Council be reported
twice yearly on the Town website under Council Expenses in the
same format as the 2012 report; and
THAT these reports be retained on the Town’s website for the
duration of the Council term; and
THAT staff provide Council with the previous terms of Council
expense reports; and
THAT following such direction, the Treasurer be directed to develop a
revised accounting and budget structure for such expenses and provide
recommendations for change to Council, with no net impact on the 2013
Operating Budget; and
THAT staff be directed to bring forward necessary amendments to Policy
#57 “Compensation & Support for Members of Council” to incorporate
updates on the public reporting of members’ expenses arising from this
report.
CARRIED
6. CLS13-007 – Pending List
General Committee recommends:
THAT this Item be deferred to the next General Committee meeting.
CARRIED
7. IES13-010 – Acceptance of Municipal Services – Renaissance Phase 2
Subdivision – Registered Plan 65M-4087
General Committee recommends:
THAT report IES13-010 be received; and
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Tuesday, April 2, 2013 Page 5 of 8
THAT Council assume ownership, operation and maintenance of the
works within the roads, rights-of-way and other lands dedicated to the
Town as contained within Plan 65M-4087, being Phase 2 of the
Renaissance Subdivision by Ballymore Building (Bathurst) Corp. and
Ballymore Development (Bathurst) Corp. as detailed in Report No. IES13-
010; and
THAT Council enact By-law 5496-13 to assume for public use the
highways within Plan 65M-4087.
CARRIED
8. IES13-013 – Topsoil and Sodding Requirements for Boulevards
General Committee recommends:
THAT report IES13-013 be received for information.
CARRIED
10. IES13-015 – Capital Project 34707 – Lighting Upgrades on Wellington
Street, Mary Street to Berczy Street
General Committee recommends:
THAT report IES13-015 be received; and
THAT Council accept this report as fulfillment of the further report
requirement established through the 2013 Capital Budget for project
#34707 - Lighting Upgrades on Wellington Street, Mary Street to Berczy
Street; and
THAT Council authorize staff to proceed to tender capital project #34707-
Lighting Upgrades on Wellington Street, Mary Street to Berczy Street by
replacing the existing street lighting and adding new lighting to
match existing decorative street lighting (Option 2).
CARRIED
11. PL13-012 – Zoning By-law Amendment File D14-17-12
Removal of (H) Holding Provision
Daniels LR Corporation
Part of Lot 82, Concession 1
221 John West Way
General Committee recommends:
THAT report PL13-012 be received; and
THAT Council enact By-law 5491-13 to remove the Holding (H) provision
from the subject lands zoned Third Density Apartment Residential Holding
(H) RA3-6 to permit the development of 37 garden apartment units; and
THAT servicing allocation for one (1) additional garden apartment unit
(Council previously approved allocation for 36 garden apartment units on
November 20, 2012) be allocated to the proposed development.
CARRIED
General Committee Meeting Report
Tuesday, April 2, 2013 Page 6 of 8
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour for thirty
minutes.
CARRIED
12. PL13-019 – Draft Plan of Condominium Application, File D07-01-13
Ridgewood Developments II Inc.
111 Civic Square Gate
Part of Lot 82, Concession 1, Plan 65R-33536 Part of Block 13,
Plan 65M-3072, Town of Aurora
General Committee recommends:
THAT report PL13-019 be received; and
THAT the proposed Draft Plan of Condominium File D07-01-13 be
approved for a six storey, 157 unit residential building subject to conditions
set out in Appendix “A” to this report; and
THAT the Mayor and Town Clerk be authorized to execute a
Condominium Agreement, including any and all documents and ancillary
agreements required to give effect to same.
CARRIED
13. PL13-020 – Request for Street Name Approval
Draft Plan of Subdivision, File D12-01-11
Zoning By-law Amendment, File D14-03-11
Treasure Hill Homes (formerly Jane G. Strawbridge)
14726 Bayview Avenue
General Committee recommends:
THAT report PL13-020 be received; and
THAT the following street names be approved for the proposed public
roads within Draft Plan of Subdivision, D12-01-11, Treasure Hill Homes.
STREET “A”/STREET “B” STRAWBRIDGE FARM DRIVE
STREET “C” HACKWOOD CRESCENT
STREET “D” COLYTON COURT
CARRIED
14. PL13-025 – Site Plan Approval, File D11-13-12
The Regional Municipality of York
(York Regional Police)
47 Don Hillock Drive
General Committee recommends:
THAT report PL13-025 be received; and
THAT subject to any issues or comments raised by Council, that Site Plan
Application D11-13-12 be approved to permit the construction of a 124
space parking lot ancillary to the existing four (4) storey office building and
three (3) storey parking structure; and
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Tuesday, April 2, 2013 Page 7 of 8
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
15. PR13-011 – Emerald Ash Borer (EAB) Recovery Update Report
General Committee recommends:
THAT report PR13-011 be received; and
THAT Council authorize staff to issue a tender for the Preventative
Treatment of Ash trees; and
THAT staff report back to Council with the Tender results, cost
implications and recommendations on the treatment of Ash Trees.
CARRIED
General Committee recommends:
THAT the following Items 16, 17, 18, and Closed Session be deferred to
the next General Committee meeting of April 16, 2013:
16. PR13-015 – Cultural Master Plan Terms of Reference
17. PR13-017 – Diamond Jubilee Park – Follow-up Report
18. LGL13-004 – Strategic Lawsuits Against Public Participation
(SLAPP)
Closed Session:
1. Personal matters about an identifiable individual, including a
Town or Local Board employee; Re: Annual Senior Staff
Performance Discussion
2. The receiving of advice that is subject to solicitor-client
privilege, including communications necessary for that
purpose; Re: LGL13-005 – Implications on the Town Regarding
Master Hawkins Cost Decision in Morris v. Johnson, et al.
3. Personal matters about an identifiable individual, including a
Town or Local Board employee; Re: CLS13-009 - Appointments
to the Environmental Advisory Committee
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION
None
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IX CLOSED SESSION
Deferred to the General Committee meeting of April 16, 2013.
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:02 p.m.
CARRIED
COUNCILLOR SANDRA HUMFRYES CINDY MAHER, DEPUTY CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 2, 2013 RECEIVED
FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
APRIL 9, 2013 WITH THE EXCEPTION OF ITEM 4 AND 9 WHICH WERE PULLED AND
APPROVED AS AMENDED, ITEMS 5 AND 14 WHICH WERE PULLED AND APPROVED
AS RECOMMENDED AND ITEM 15 WHICH WAS PULLED AND REFERRED TO THE
APRIL 16, 2013 GENERAL COMMITTEE MEETING.