MINUTES - General Committee - 20130409 TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING REPORT
AUDIT COMMITTEE
Council Chambers
Aurora Town Hall
Tuesday, April 9, 2013
ATTENDANCE
COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors
Abel, Ballard, Buck (arrived 6:04 p.m.), Gaertner, Gallo,
Humfryes (arrived 6:06 p.m.), Pirri, and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of
Administration, Director of Corporate and Financial
Services/Treasurer, and Council/Committee Secretary
The Chair called the meeting to order at 6:03 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
III DELEGATIONS
(a) Giselle Bodkin, Partner, and Tyna Crockford, Manager, BDO Canada LLP
Re: Item 1 – CFS13-014 – 2012 Year End Audit Plan
Ms Bodkin and Ms Crockford advised of changes and significant developments in
financial reporting and the standards of public accounting. Ms Bodkin highlighted
aspects of their approach to the audit and how they will look at controls within the
Town, as well as how the results will be communicated to the Audit Committee.
She also advised of best practice recommendations for the Audit Committee.
Special General Committee Meeting – Audit Committee Report
Tuesday, April 9, 2013 Page 2 of 2
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
Councillor Ballard left the meeting at 6:29 p.m.
IV CONSIDERATION OF ITEMS
1. CFS13-014 – 2012 Year End Audit Plan
General Committee recommends:
THAT report CFS13-014 be received; and
THAT the 2012 year end Audit Plan as proposed by BDO Canada LLP be
endorsed; and
THAT the Treasurer be authorized to approve additional fees up to a
further 10% of the quoted fee for any additional works and efforts required
of the auditor in the event of adverse findings, or required assistance to
staff or similar costs are incurred.
CARRIED
V CLOSED SESSION
None
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 6:41p.m.
CARRIED
MAYOR GEOFFREY DAWE CINDY MAHER, DEPUTY CLERK
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING OF APRIL 9, 2013
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON APRIL 23, 2013.