MINUTES - General Committee - 20130205 THE TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, February 5, 2013
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors
Abel, Ballard, Gaertner, Gallo, Humfryes (arrived 7:05
p.m.), Pirri, and Thompson
MEMBERS ABSENT Mayor Dawe
OTHER ATTENDEES Chief Administrative Officer, Town Clerk/Director of
Customer and Legislative Services, Director of Legal
Services/Town Solicitor, Director of Building and By-law
Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Parks and
Recreation Services, Director of Planning and
Development Services, Manager of Corporate
Communications, and Council/Committee Secretary
The Chair called the meeting to order at 7:00 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following, be approved:
Delegation (c) Rebecca Beaton
Re: Item 5 – CAO13-002 – Soccer Dome History and Financial
Arrangements
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 18, 19, and 20 were identified as items requiring
separate discussion.
General Committee Meeting Report
Tuesday, February 5, 2013
Page 2 of 8
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 11, 12, 13, 14, 15, 16, 17, 21, and 22 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
11. CFS13-002 – Community Infrastructure Improvement Fund Grant Approvals
THAT report CFS13-002 be received; and
THAT Council amend the existing capital budget funding, as detailed in
report CFS13-002, for the components of the Community Infrastructure
Improvement Fund (CIIF) grant approved projects, to be funded one third
by federal grants and two-thirds by The Town of Aurora as set out in the
report; and
THAT the Mayor and Town Clerk be authorized to execute standardized
grant agreements, including any and all documents and ancillary
agreements required to give effect to same, subject to the satisfaction of
the Town Solicitor, for the two CIIF projects; and
THAT the Treasurer be authorized to execute on behalf of the Town any
progress reports or other submissions required in compliance with the
terms of the funding agreements during the course of the approved
projects.
12. CFS13-003 – Recent Works Approved for Fire Hall 4-3
THAT report CFS13-003 be received; and
THAT Council accept this report as fulfillment of the ‘further report’
requirement established through the 2013 Capital Budget for project
#72150 – Fire Hall 4-3 Parking Lot; and
THAT Council authorize staff to proceed to tender capital project #72150,
Fire Hall 4-3 Parking Lot.
13. IES13-002 – Mutual Aid Support through OnWARN
THAT report IES13-002 be received; and
THAT Council authorize the Mayor and Clerk to execute an agreement,
including any and all documents and ancillary agreements required to give
effect to same, between the Town and OnWARN for mutual aid support
and participation related to water and wastewater emergencies.
14. IES13-003 – Additional 2 Roads Vehicles Requested in 2013 Budget
THAT report IES13-003 be received; and
THAT Council approve the purchase of two additional vehicles requested
for Roads Operations.
General Committee Meeting Report
Tuesday, February 5, 2013
Page 3 of 8
15. IES13-004 – Proposed School Bus Loading Zone Prohibitions On
Tecumseh Drive in front of Aurora Heights Public School
THAT report IES13-004 be received; and
THAT a School Bus Loading Zone be implemented from 8:00 am to 4:30
pm, Monday to Friday, September 1 to June 30 on the east side of
Tecumseh Drive in front of Aurora Heights Public School from a point 102
metres south of Aurora Heights Drive to a point 141 metres south of
Aurora Heights Drive; and
THAT the necessary by-law be introduced to implement the above
recommendation; and
THAT a letter be sent to Aurora Heights Public School with Council’s
recommendations.
16. IES13-005 – Tender Award – IES2012-65: Installation of a New Storm Sewer
and Water Service Connection at 15277 Yonge Street
THAT report IES13-005 be received; and
That Tender IES 2012-65 - Installation of a new storm sewer and water
service connection at 15277 Yonge Street be awarded to Midome
Construction Services Limited in the amount of $126,100.00, excluding
taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
17. IES13-006 – Aurora Family Leisure Complex Ice Plant Retro-fit Phase Two
and Three
THAT report IES13-006 be received; and
THAT Cimco Refrigeration be retained in the amount of $356,236.00 +
HST for the removal and replacement of the ice plant compressors and
condenser at the Aurora Family Leisure Complex ice plant based on the
results of Tender IES 2013-05.
21. SAC13-03 – Sesquicentennial Ad Hoc Committee Report, January 23, 2013
THAT Council adopt the Sesquicentennial Ad Hoc Committee
recommendations from the January 23, 2013 meeting.
22. EAC13-03 – Environmental Advisory Committee,Trails and Active
Transportation Committee, and Parks and Recreation
Advisory Committee Report,
January 24, 2013
THAT Council adopt the Environmental Advisory Committee, Trails and
Active Transportation Committee, and Parks and Recreation Advisory
Committee recommendations from the January 24, 2013 meeting.
CARRIED
General Committee Meeting Report
Tuesday, February 5, 2013
Page 4 of 8
V DELEGATIONS
(a) Don Chiro, Chair, Council Compensation Ad Hoc Committee and HR
Consultant
Re: Item 3 – CCAC12-001 – Report of the Council Compensation
Ad Hoc Committee (CCAC)
Mr. Chiro acknowledged members of the Council Compensation Ad Hoc
Committee and the support of Town staff throughout the process of reviewing
compensation for elected officials. He indicated that the Town of Aurora provided
an open and transparent system using reliable comparators for this difficult and
sensitive task. Mr. Chiro advised that common practices were used and that
there were no changes for the current Council other than coverage for the full-
time Mayor position as currently any person filling this position is vulnerable to
loss of income through illness or injury and as a matter of principle and equity this
should be rectified.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Nancy Redman, Principal, Aurora Heights Public School
Re: Item 15 – IES13-004 – Proposed School Bus Loading Zone
Prohibitions on Tecumseh Drive in front of Aurora Heights
Public School
Ms Redman advised there is only one driveway for access to unload students
and this has caused dangerous traffic congestion. She noted that a pilot project
was conducted to unload buses at the street and it worked exceptionally well.
She thanked Council for approving the bus loading zone on Tecumseh Drive.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(c) Rebecca Beaton
Re: Item 5 – CAO13 -002 – Sports Dome History and Financial
Arrangements
Ms Beaton inquired about various aspects of the report with regards to the Sports
Dome.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
General Committee Meeting Report
Tuesday, February 5, 2013
Page 5 of 8
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Memorandum from Marco Ramunno, Director of Planning and Development
Services
Re: Additional Information to Planning Report No. PL12-043
Applications to Amend the Official Plan and Zoning By-law
Perwick Investments Limited
Northeast Corner of John West Way & Wellington St. E.
Files: D09-03-05 & D14-16-05
General Committee recommends:
THAT this application be refused for, among other things, lack of
consistency with the vision and policies of the Promenade Plan.
CARRIED
2. PL12-043 – Applications to Amend the Official Plan and Zoning By-law
Perwick Investments Limited
Northeast Corner of John West Way & Wellington St. E.
Files: D09-03-05 & D14-16-05
General Committee recommends:
THAT staff report PL12-043 be received for information.
CARRIED
5. CAO13-002 – Soccer Dome History and Financial Arrangements
General Committee recommends:
THAT report CAO13-002 be received; and
THAT staff be directed to negotiate terms of a new agreement with Aurora
Sports Dome based on the objectives of transferring all costs associated
with the operation of the dome to Aurora Sports Dome; and
THAT staff report back to Council prior to execution with revised terms.
CARRIED
7. BBS13-003 – Request for Sign Variance to Sign By-law 4898-07.P
15400 Bayview Avenue
General Committee recommends:
THAT report BBS13-003 be received; and
THAT Council approve a request for a variance to Sign By-law 4898-07.P
to increase the maximum permitted number of elevations on which wall
signs are permitted to 3 elevations in lieu of the 2 elevation permitted for a
single-tenant building in a commercial zone based on the conditions that
the sign be illuminated with light emitting diodes (LED) and hours of
illumination are restricted to .5 hours prior to and post store hours of
operation.
CARRIED
General Committee Meeting Report
Tuesday, February 5, 2013
Page 6 of 8
18. PR13-007 – Aurora Live
General Committee recommends:
THAT report PR13-007 be received; and
THAT Council approve in principle the submission of Lucid Productions
for the provision of a Music Festival at Machell Park on Saturday, July 27
and Sunday, July 28th, 2013; and
THAT staff be directed to meet with the organizers of the event to ensure
that all municipal requirements are addressed and are compliant with any
fees or permits required.
CARRIED
10. CLS12-029 – Accessibility Considerations in the Council Chambers
General Committee recommends:
THAT this Item be referred back to staff for a report.
CARRIED
3. CCAC12-001 – Report of the Council Compensation Ad Hoc Committee
General Committee recommends:
THAT report CCAC12-001 be received for information.
CARRIED
4. CAO13-001 – Stewardship Agreement with Ontario Heritage Trust for the
Anne Bartley Smith Lands
General Committee recommends:
THAT report CAO13-001 be received; and
THAT staff, through the Trails and Active Transportation Committee,
explore opportunities with the Ontario Heritage Trust to fulfill the Trails
Master Plan through the Anne Bartley Smith lands.
CARRIED
6. CAO13-003 – Results of Community Consultation for Disbursement of
Hydro Funds
General Committee recommends:
THAT report CAO13-003 be received for information.
CARRIED
General Committee Meeting Report
Tuesday, February 5, 2013
Page 7 of 8
9. BBS13-005 – Town Hall Space Accommodation
General Committee recommends:
THAT report BBS13-005 be received; and
THAT Council approve Capital Project #12018 in the amount of $842,600
for the renovation of the entire ground floor of Town Hall to accommodate
Access Aurora customer care centre and future short term growth for
approximately 3 to 5 years; and
THAT Council approve an increase to the architectural design fees in the
amount of $41,600 plus HST for the design and contract administration of
a 400 square foot addition to the main lobby on the ground floor of Town
Hall; and
THAT Council approve an increase to the Joint Operations Capital Project
#34217 of $30,000 to allow for detailed design of an additional 15,000
square feet of unfinished shell space to accommodate future growth
needs.
THAT all future Town Hall renovations be deferred until the new Joint
Operations Centre is constructed.
CARRIED
8. BBS13-004 – Customer Service Strategy (CSS)
General Committee recommends:
THAT report BBS13-004 be received; and
THAT Council accept this report as fulfillment of the ‘further report’
requirement established through the 2013 Capital Budget for project
#12016 – Customer Care Implementation and project #12025 - Customer
Relationship Management.
THAT Council authorize staff to proceed with implementation of capital
project #12016, Customer Care Implementation, and 12025 Customer
Relationship Management in accordance with the Town’s Procurement
By-law and policies.
CARRIED
IX CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
A proposed or pending acquisition or disposition of land by the
Town or Local Board; Re: 55 Eric T. Smith Way
CARRIED
General Committee recessed into Closed Session at 10:20 p.m.
General Committee Meeting Report
Tuesday, February 5, 2013
Page 8 of 8
General Committee recommends:
THAT General Committee reconvene in Open Session at 10:52 p.m.
CARRIED
19. CLS13-001 – Advisory Committee Membership Renewal
General Committee recommends:
THAT report CLS13-001 be received; and
THAT Council advertise and select new members for the
Environmental Advisory Committee.
CARRIED
20. CLS13-002 – Council Code of Conduct
General Committee recommends:
THAT this Item be deferred to the next General Committee meeting.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION
Councillor Humfryes reminded everyone of the upcoming Mardi Gras event.
Councillor Thompson noted that he attended the Mayor’s Levee and that it was a
great event.
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:56 p.m.
CARRIED
COUNCILLOR EVELYN BUCK JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 5, 2013
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON FEBRUARY 12, 2013 WITH THE EXCEPTION OF ITEMS 1
AND 2 WHICH WERE DEFERRED, ITEM 3 AS RECOMMENDED, AND ITEMS 5 AND
18 AS AMENDED.