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MINUTES - General Committee - 20130128 TOWN OF AURORA SPECIAL GENERAL COMMITTEE 2013 BUDGET REVIEW MEETING REPORT Council Chambers Aurora Town Hall Monday, January 28, 2013 ATTENDANCE COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Gallo, Gaertner, Humfryes, Pirri, and Thompson MEMBERS ABSENT Councillor Buck OTHER ATTENDEES Chief Administrative Officer, Manager of Legislative Services/Deputy Clerk, Director of Corporate and Financial Services/Treasurer, Director of Parks and Recreation Services, and Council/ Committee Secretary Mayor Dawe called the meeting to order at 7:02 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF Councillor Humfryes declared a pecuniary interest with respect to Closed Session as a family member is employed by Central York Fire Services. II APPROVAL OF THE AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED III DELEGATIONS (a) Dan Elliott, Director of Corporate and Financial Services/Treasurer Re: 2013 Operating Budget – Summary To Date Mr. Elliott provided an update on the status of the 2013 Operating Budget including recent adjustments and the current impact to the overall residential tax bill. He presented a comparison of the 2012 residential tax rates for the communities of York Region and summarized the status of the area municipal budgets for 2013. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED Special General Committee – 2013 Budget Review Meeting Report Monday, January 28, 2013 Page 2 of 4 (b) Suzanne Reiner, President, Aurora Historical Society Re: Aurora Historical Society Report to Council and 2013 Funding Request to Budget Committee Ms Reiner acknowledged the presence of Catherine Richards, Manager/Curator, and John Smale, Treasurer, who were also present to answer questions, and Directors Wayne Keilty and Bob McRoberts in the gallery. She thanked the Town for its support in 2012 and referred to the previously distributed document, 2012 Report to Budget Committee. Ms Reiner stated that the Aurora Historical Society (AHS) is seeking the Town’s continued support in the amount of $60,000 for operation costs and an additional $10,000 toward the development and delivery of an outreach heritage program in local elementary and high schools. She presented an overview of the various funding sources, key business metrics, staff resources, and volunteer opportunities. Ms Reiner highlighted the targets and specific activities planned for 2013, including the planned delivery of a minimum of ten heritage educational sessions at elementary and high schools at an estimated cost of $25,000. She advised that the additional request for $10,000 from the Town would offset the expense of hiring a part-time educator. Ms Reiner noted that planned events include Hillary House Ball, Haunted Hillary House in the fall, Storytelling by the Fire, AHS’ 50th Anniversary party, behind-the-scenes video clips on Facebook, and continuation of the efforts started in 2012. General Committee recommends: THAT the comments of the delegate be received and referred to Item 1. CARRIED (c) Frank Pulumbarit, Bonnie Kraft, and Laura Schembri, representing the Aurora Cultural Centre Re: Aurora Cultural Centre 2013 Budget Presentation Mr. Pulumbarit presented a video highlighting the Aurora Cultural Centre’s activities and accomplishments and thanked everyone involved. He reviewed the Centre’s vision and what they offer, including Art, Heritage, Music, Art Instruction, Lectures and Educational programming, fundraising, and facility rentals. Mr. Pulumbarit provided an overview of the public feedback and achievements of 2012, including the Strategic Plan, relationship building, and the new Lease and Agreement for the provision of cultural services. He reviewed the five major goals for 2013-2015, key performance indicators, and the 2013 initiatives and focus areas for earned revenue growth. Mr. Pulumbarit provided a budget overview including base pressures, efficiencies and reductions, new items, growing earned revenues, and trend highlights. General Committee recommends: THAT the comments of the delegate be received and referred to Item 2. CARRIED IV PUBLIC CONSULTATION – OPEN SESSION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO PROVIDE INPUT REGARDING THE 2013 BUDGET No members of the public came forward. Special General Committee – 2013 Budget Review Meeting Report Monday, January 28, 2013 Page 3 of 4 V CONSIDERATION OF ITEMS 1. 2013 Operating Budget Discussion Re: Aurora Historical Society 2013 Operating Grant General Committee recommends: THAT the 2013 Operating Grant to the Aurora Historical Society be set in the amount of $60,000, of which $50,000 is to be allocated to core funding and $10,000 is to be allocated to the school outreach program, and referred to final approval of the entire budget by Council. CARRIED 2. 2013 Operating Budget Discussion Re: Aurora Cultural Centre 2013 Operating Grant General Committee recommends: THAT the 2013 Operating Grant to the Aurora Cultural Centre be established at $370,000 and referred to final approval of the entire budget by Council. CARRIED 3. 2013 Operating Budget Discussion Re: Non-Union Wage Adjustment – Presentation by Dan Elliott, Director of Corporate and Financial Services/Treasurer General Committee recommends: THAT this item be moved into Closed Session. CARRIED VI CLOSED SESSION General Committee recommends: THAT Council resolve into a General Committee Closed Session to consider: 1. Labour relations or employee negotiations; Re: Union Wage Adjustments – Fire Fighters (IFFA) and CUPE 905; and 2. Labour relations or employee negotiations; Re: Non-Union Wage Adjustment. General Committee resolved into Closed Session at 9:48 p.m. General Committee recommends: THAT the Special General Committee meeting be reconvened. CARRIED General Committee reconvened into open session at 10:21 p.m. Special General Committee – 2013 Budget Review Meeting Report Monday, January 28, 2013 Page 4 of 4 4. General 2013 Operating Budget Review and Discussion – Next Steps Mr. Elliott provided a summary of the recent Budget adjustments. He advised that the Water, Wastewater and Stormwater Systems Budget would be brought forward for presentation and discussion at the February 4 Budget Review meeting. He suggested that the February 11 Budget Review meeting be focused on general discussions toward concluding the Budget discussions and moving forward to approval of the 2013 Budget. General Committee recommends: THAT the comments from Dan Elliott, Director of Corporate and Financial Services/Treasurer be received for information. CARRIED VII ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:25 p.m. CARRIED MAYOR GEOFFREY DAWE CINDY JANZEN, DEPUTY CLERK THE REPORT OF THE SPECIAL GENERAL COMMITTEE – 2013 BUDGET REVIEW MEETING OF JANUARY 28, 2013 WAS RECEIVED BY COUNCIL ON FEBRUARY 12, 2013.