MINUTES - General Committee - 20130121
THE TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
2013 BUDGET REVIEW
MEETING REPORT
Council Chambers
Aurora Town Hall
Monday, January 21, 2013
ATTENDANCE
COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gallo,
Gaertner (arrived 9:13 a.m.), Humfryes (arrived 12:53
p.m.), Pirri, and Thompson
MEMBERS ABSENT Councillors Buck and Ballard
OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of
Administration, Director of Customer and Legislative
Services/Town Clerk, Director of Corporate and
Financial Services/Treasurer, Director of Legal
Services/Town Solicitor, Director of Building and By-law
Services, Director of Infrastructure and Environmental
Services, Director of Planning and Development
Services, Manager of Corporate Communications,
Capital Asset Management Coordinator, and Council/
Committee Secretary
Mayor Dawe called the meeting to order at 9:05 a.m.
I DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
III DELEGATIONS
None
IV PUBLIC CONSULTATION – OPEN SESSION – OPPORTUNITY FOR
MEMBERS OF THE PUBLIC TO PROVIDE INPUT REGARDING THE
2013 BUDGET
No members of the public came forward.
Special General Committee – 2013 Budget Review Meeting Report
Monday, January 21, 2013
Page 2 of 5
V CONSIDERATION OF ITEMS
1. 2013 Operating Budget Discussion
Re: Infrastructure and Environmental Services
General Committee recommends:
THAT the Director of Infrastructure and Environmental Services report
back by February 4, 2013 with regard to how the requested full-time
position of Fleet Supervisor could be created as a performance-based
contract position.
CARRIED
General Committee recommends:
THAT the 2013 Operating Budget – Infrastructure and Environmental
Services, as amended, be received for information and referred to final
approval of the entire budget by Council.
CARRIED
General Committee recessed at 10:18 a.m. and reconvened at 10:36 a.m.
2. 2013 Operating Budget Discussions
Re: Council Administration
General Committee recommends:
THAT the 2013 Operating Budget – Council Administration be received for
information and referred to final approval of the entire budget by Council.
CARRIED
Re: CAO/Administration
General Committee recommends:
THAT the 2013 Operating Budget – CAO/Administration be received for
information and referred to final approval of the entire budget by Council.
CARRIED
General Committee recessed at 11:47 a.m. and reconvened at 12:53 p.m.
3. 2013 Operating Budget Discussions
Re: Planning and Development Services
General Committee recommends:
THAT the 2013 Operating Budget – Planning and Development Services
be received for information and referred to final approval of the entire
budget by Council.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, January 21, 2013
Page 3 of 5
Re: Building and By-law Services
General Committee recommends:
THAT the 2013 Operating Budget – Building and By-law Services be
received for information and referred to final approval of the entire budget
by Council.
CARRIED
Re: Legal Services
General Committee recommends:
THAT the 2013 Operating Budget – Legal Services be received for
information and referred to final approval of the entire budget by Council.
CARRIED
Councillor Gallo left the meeting at 2:05 p.m.
2. 2013 Operating Budget Discussions (continued)
Re: Corporate and Financial Services
General Committee recommends:
THAT the Corporate and Financial Services funding request for the
contract position of Technical Support Specialist be removed from the
2013 Budget.
CARRIED
General Committee recommends:
THAT the 2013 Operating Budget – Corporate and Financial Services, as
amended, be received for information and referred to final approval of the
entire budget by Council.
CARRIED
3. 2013 Operating Budget Discussions (continued)
Re: Customer and Legislative Services
General Committee recommends:
THAT the funding amount for Corporate Postage be reduced from
$90,000 to $61,800 in the 2013 Budget.
CARRIED
General Committee recommends:
THAT more detailed information be provided to Council in a Closed Session
meeting as soon as possible regarding the particulars of current legal
expense claims and the impact on the increased insurance cost in 2013.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, January 21, 2013
Page 4 of 5
General Committee recommends:
THAT the 2013 Operating Budget – Customer and Legislative Services,
as amended, be received for information and referred to final approval of
the entire budget by Council.
CARRIED
4. Memorandum from the Director of Customer and Legislative
Services/Town Clerk
Re: Customer and Legislative Services Department Draft Budget Increase
General Committee recommends:
THAT the memorandum regarding Customer and Legislative Services
Department Draft Budget Increase be received; and
THAT the 2013 Draft Budget for Corporate Insurance be increased by
$39,400 to reflect the actual cost.
CARRIED
General Committee recessed at 2:32 p.m. and reconvened at 2:54 p.m.
Councillor Humfryes returned to the meeting at 2:58 p.m.
2. 2013 Operating Budget Discussions (continued)
Re: Corporate Revenues and Expenses
General Committee recommends:
THAT the 2013 Operating Budget – Corporate Revenues and Expenses,
as previously amended, be received for information and referred to final
approval of the entire budget by Council.
CARRIED
5. General Operating Budget Discussion
General Committee recommends:
THAT the increased contribution of $15,000 to the Election Reserve be
removed from the 2013 Operating Budget – Customer and Legislative
Services.
CARRIED
General Committee recommends:
THAT the additional General Ledger Detail of Council Administration
expenses provided by the Director of Corporate and Financial
Services/Treasurer be received for information.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, January 21, 2013
Page 5 of 5
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 3:42 p.m.
CARRIED
MAYOR GEOFFREY DAWE CINDY MAHER, DEPUTY CLERK
THE REPORT OF THE SPECIAL GENERAL COMMITTEE – 2013 BUDGET REVIEW
MEETING OF JANUARY 21, 2013 WAS RECEIVED BY COUNCIL ON FEBRUARY 12,
2013.