MINUTES - General Committee - 20121126
THE TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
2013 BUDGET REVIEW
MEETING REPORT
Council Chambers
Aurora Town Hall
Monday, November 26, 2012
ATTENDANCE
COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard,
Buck, Gallo, Gaertner (arrived 7:01 p.m.), Humfryes
(arrived 7:02 p.m.), Pirri, and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of
Administration, Manager of Financial Planning – Deputy
Treasurer, Director of Infrastructure and Environmental
Services, Director of Parks and Recreation Services,
Director of Planning and Development Services, and
Council/Committee Secretary
Mayor Dawe called the meeting to order at 7 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following addition, be approved:
Item 5 – Memorandum from the Cash Flow & Investment Coordinator
Re: Projects Submitted to the Community Infrastructure
Improvement Fund; and
THAT the following Items 1 and 2 be deferred to the next 2013 Budget
Review Meeting:
Item 1 – 2013 Draft Capital Projects With Prior Funding
Item 2 – 2013 Proposed Capital Budget Compared to 10 Year Capital
Investment Plan; and
THAT Items 4 and 5 be moved forward for consideration.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 26, 2012
Page 2 of 6
III DELEGATIONS
None
IV PUBLIC CONSULTATION – OPEN SESSION – OPPORTUNITY FOR
MEMBERS OF THE PUBLIC TO PROVIDE INPUT REGARDING THE
2013 BUDGET
No members of the public came forward.
General Committee recommends:
THAT the Procedural By-law be waived to allow for discussion of each
item prior to putting a motion on the floor.
CARRIED (2/3 majority)
V CONSIDERATION OF ITEMS
4. Memorandum from the Manager of Financial Planning – Deputy Treasurer
Re: Status of Open Capital Projects
General Committee recommends:
THAT the memorandum regarding Status of Open Capital Projects be
received for information.
CARRIED
5. Memorandum from the Cash Flow & Investment Coordinator
Re: Projects Submitted to the Community Infrastructure Improvement
Fund
General Committee recommends:
THAT the memorandum regarding Projects Submitted to the Community
Infrastructure Improvement Fund be received for information.
CARRIED
3. 2013 Draft Capital Investment Plan
• Tab 17 – 2013 Draft Repair and Replacement Capital Projects
• Tab 18 – 2013 Draft Growth and New Capital Projects
• Tab 19 – 2013 Draft Studies and Other Capital Projects
All of the 2013 Draft Growth and New Capital Projects under Tab 18 were
previously identified as items requiring separate discussion, namely: 14035,
31110, 73182, 12016, 72162, 34217, 73085, 31101, 34628, 73157, 12022,
12023, 34520, 13008, 34176, 34179, 34180, 34181, 34707, 73178, 73183,
12025, 73179, 34522, 34523, and 73186. The Committee continued from the
previous meeting of November 19, 2012, which had ended with discussion of
Project 73085.
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 26, 2012
Page 3 of 6
Project 12022 – Town Hall 10 kW Photovoltaic System
General Committee recommends:
THAT Project 12022 – Town Hall 10 kW Photovoltaic System be approved
as presented; and
THAT staff report back with the tender award to identify a funding source
for the project.
CARRIED
Project 12023 – Aurora Public Library 10 kW Photovoltaic System
General Committee recommends:
THAT Project 12023 – Aurora Public Library 10 kW Photovoltaic System
be approved as presented; and
THAT staff report back with the tender award to identify a funding source
for the project.
.
CARRIED
Project 31101 – Reconstruction and Upgrade – Vandorf Sideroad
General Committee recommends:
THAT Project 31101 – Reconstruction and Upgrade – Vandorf Sideroad
be given conditional budget approval pending a further detailed report.
CARRIED
Project 34628 – Sidewalk Network Completion
General Committee recommends:
THAT Project 34628 – Sidewalk Network Completion be approved as
presented.
CARRIED
Project 73157 – Skate Board Park
General Committee recommends:
THAT Project 73157 – Skate Board Park be split with an upset limit of
$50,000 to be allocated to design and the final construction funding be
approved conditionally pending a further detailed report following design.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 26, 2012
Page 4 of 6
Project 34520 – Intersection Pedestrian Signals
General Committee recommends:
THAT Project 34520 – Intersection Pedestrian Signals be given
conditional budget approval pending a further detailed report.
CARRIED
Project 13008 – Meeting Management Software
General Committee recommends:
THAT Project 13008 – Meeting Management Software be approved as
presented.
CARRIED
Project 34176 – New – 3 Light Duty Trucks
General Committee recommends:
THAT Project 34176 – New – 3 Light Duty Trucks be deferred to a future
year.
CARRIED
Project 34179 – New IES Light Duty Truck – Mechanics
General Committee recommends:
THAT Project 34179 – New IES Light Duty Truck – Mechanics be deferred
to a future year.
CARRIED
Project 34180 – New Light Duty Truck – Water
General Committee recommends:
THAT Project 34180 – New Light Duty Truck – Water be approved as
presented.
CARRIED
Councillor Humfryes departed the meeting at 9:24 p.m.
Project 34181 – New Road Pick-up Trucks (2)
General Committee recommends:
THAT Project 34181 – New Road Pick-up Trucks (2) be given conditional
budget approval pending a further detailed report.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 26, 2012
Page 5 of 6
Councillor Humfryes returned to the meeting at 9:40 p.m.
Project 34707 – Street Light Improvements – Wellington St
General Committee recommends:
THAT Project 34707 – Street Light Improvements – Wellington St be given
conditional budget approval pending a further detailed report.
CARRIED
Project 73178 – Seniors Memorial Garden/Bocce Court
General Committee recommends:
THAT Project 73178 – Seniors Memorial Garden/Bocce Court be given
conditional budget approval pending a further detailed report.
CARRIED
Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 10:10 p.m. and departed
the meeting.
Project 73183 – Wellington Street Planting
General Committee recommends:
THAT Project 73183 – Wellington Street Planting be approved as
presented.
CARRIED
Project 12025 – Customer Relationship Management (CRM)
General Committee recommends:
THAT Project 12025 – Customer Relationship Management (CRM) be
given conditional budget approval pending a further detailed report.
CARRIED
Mayor Dawe returned to the meeting and resumed the Chair at 10:15 p.m.
Project 73179 – Mark St to McMahon Park Pathway
General Committee recommends:
THAT Project 73179 – Mark St to McMahon Park Pathway be given
conditional budget approval pending a further detailed report.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 26, 2012
Page 6 of 6
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour.
CARRIED
Project 34522 – Speed Message Board
General Committee recommends:
THAT Project 34522 – Speed Message Board be approved as presented.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:31 p.m.
CARRIED
MAYOR GEOFFREY DAWE CINDY MAHER, DEPUTY CLERK
THE REPORT OF THE SPECIAL GENERAL COMMITTEE – 2013 BUDGET REVIEW
MEETING OF NOVEMBER 26, 2012 WAS RECEIVED BY COUNCIL ON DECEMBER
18, 2012.