MINUTES - General Committee - 20121106
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, November 6, 2012
ATTENDANCE
COMMITTEE MEMBERS Councillor Abel in the Chair; Councillors Ballard,
Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor
Dawe (arrived 7:05 p.m.)
MEMBERS ABSENT Councillor Buck
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-law
Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Parks and Recreation
Services, Director of Planning and Development Services,
Manager of Corporate Communications, and
Council/Committee Secretary
Councillor Abel called the meeting to order at 7 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 6, 7, 8, 9, 10, 14, 15, 16, 17, and 18 were identified as items requiring
separate discussion.
General Committee Meeting Report
Tuesday, November 6, 2012
Page 2 of 7
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 5, 11, 12, 13, 19, and 20 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. IES12-055 – Ontario One Call, Call Before You Dig Services
THAT report IES12-055 be received; and
THAT Town of Aurora register its infrastructure with Ontario One Call; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same; and
THAT the Director of Infrastructure in Environmental Services be
authorized to execute future terms prior to expiry of the current term.
3. IES12-057 – Facility Energy Management Retro-Fits Program Update
THAT report IES12-057 be received for information.
4. IES12-058 – Drinking Water System Information Report
THAT report IES12-058 be received for information.
5. LGL12-013 – Franchise Agreement with Enbridge Gas Distribution Inc.
THAT report LGL12-013 be received; and
THAT Council approve By-law Number 5431-12 (including the Model
Franchise Agreement with Enbridge Gas Distribution Inc. forming part
thereof) granting the natural gas franchise to Enbridge Gas Distribution
Inc.; and
THAT the Mayor and Town Clerk be authorized to execute the Model
Franchise Agreement with Enbridge Gas Distribution Inc., including any
and all documents and ancillary agreements required to give effect to the
same.
11. BBS12-010 – Animal Control Services
THAT report BBS12-010 be received; and
THAT Council authorize a single source three year contract with the
Ontario Society for the Prevention of Cruelty to Animals (OSPCA) as a
single source provider of animal control and shelter services at a cost of
$202,694 for year 2013 adjusted by the Consumer Price Index (CPI) Rate
for All-Items as published by Statistics Canada for subsequent years; and
General Committee Meeting Report
Tuesday, November 6, 2012
Page 3 of 7
THAT the Mayor and Town Clerk be authorized to execute an agreement
with the OSPCA including any and all documents and ancillary
agreements to give effect to same.
12. BBS12-012 – Customer Service Strategy (CSS)
THAT report BBS12-012 be received for information.
13. CAO12-022 – New Lease for 22 Church Street – Aurora Cultural Centre
THAT report CAO12-022 be received; and
THAT Report CAO12-022 be forwarded to the November 20, 2012
General Committee meeting together with the following recommendation:
THAT the draft lease attached as Attachment 1 be finalized and
forwarded for approval to a future General Committee meeting
concurrent with the finalized Agreement for the Purchase of
Cultural Services.
19. SAC12-06 – Sesquicentennial Ad Hoc Committee Report
October 24, 2012
THAT Council adopt the Sesquicentennial Ad Hoc Committee
recommendations from the October 24, 2012 meeting.
20. Memorandum from Mayor Dawe
Re: Correspondence from the Aurora Chamber of Commerce
THAT Council receive the Correspondence from the Aurora Chamber of
Commerce for information.
CARRIED
V DELEGATIONS
(a) Angela Sciberras, Macaulay Shiomi Howson Ltd.
Re: Item 18 – HAC12-10 – Heritage Advisory Committee Report
October 15, 2012; Item 1 – HAC12 -018
Ms Sciberras updated Council on the sale of the property to Treasure Hill Homes
and advised that a second heritage assessment has been completed by E.R.A.
Architects Inc. which indicates that the house rates low for heritage features and
is in poor condition. She requested that Item 1 of the Heritage Advisory
Committee Report of October 15, 2012 be referred back to the Committee as
there is additional information with alternative options that might be preferable
and more appropriate. Ms Sciberras advised that they would like to remove and
replicate the house, utilizing as many materials from the original building as
possible, to another location within the subdivision plan.
General Committee recommends:
THAT the delegation be received for information.
CARRIED
General Committee Meeting Report
Tuesday, November 6, 2012
Page 4 of 7
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Items 18 and 10 be brought forward for consideration.
CARRIED
18. HAC12-10 – Heritage Advisory Committee Report – October 15, 2012
General Committee recommends:
THAT Item 1 – HAC12-018 of the Heritage Advisory Committee Report
HAC12-10 be referred back to the Committee for further
consideration; and
THAT Council adopt the balance of the Heritage Advisory Committee
recommendations from the October 15, 2012 meeting.
CARRIED
10. BBS12-009 – Request for Sign Variance to Sign By-law No. 4898-07.P
15400 Bayview Avenue
General Committee recommends:
THAT report BBS12-009 be received; and
THAT Council deny the requested variance and impose the provisions
of Sign By-law No. 4898-07.P.
CARRIED
2. IES12-056 – Award of Tender IES2012-54 – Town Hall Energy Management
Retro-Fits
General Committee recommends:
THAT this item be referred to staff for additional information at the General
Committee meeting on November 20, 2012.
CARRIED
6. PL12-053 – Comprehensive Zoning By-law Review – File No. D14-ZBL-12
General Committee recommends:
THAT report PL12-053 be received for information.
CARRIED
General Committee Meeting Report
Tuesday, November 6, 2012
Page 5 of 7
7. PR12-035 – “Kwik Kopy” Agreement for Purchase and Sale For Revised
Trail Alignment
General Committee recessed at 8:28 p.m.
General Committee reconvened at 8:30 p.m.
General Committee recommends:
THAT Item 7 be tabled.
CARRIED
8. PR12-037 – Award of Tender PRS2012-51 – Multi-Purpose Synthetic Turf
Sports Field
General Committee recommends:
THAT this item be referred to the Council meeting on November 13, 2012.
CARRIED
General Committee recommends:
THAT Item 7 be removed from the table.
CARRIED
7. PR12-035 – “Kwik Kopy” Agreement for Purchase and Sale For Revised
Trail Alignment
General Committee recommends:
THAT report PR12-035 be received; and
THAT Council approve the proposed terms and conditions detailed within
report PR12-006 to be included within an Agreement of Purchase and
Sale for the trail at 15900 Yonge Street; and
THAT the Mayor and Town Clerk be authorized to execute the
Agreement of Purchase and Sale, including any and all documents and
ancillary agreements required to give effect to same; and
THAT upon completion of the Agreement of Purchase and Sale the
Town take the necessary steps to release the easement in existence
on the subject property, including the execution by Mayor and Town
Clerk of any documents necessary to give effect to same.
CARRIED
9. BBS12-008 – Temporary and Permanent Sign By-law Review
General Committee recommends:
THAT report BBS12-008 be received; and
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Tuesday, November 6, 2012
Page 6 of 7
THAT staff be directed to develop By-law provisions and criteria for the
Sign Variance process.
CARRIED
14. CLS12-006 – Notice of Motion
General Committee recommends:
THAT report CLS12-006 be received; and
THAT Council direct staff to bring forward amendments that would
provide for Notice to be given at General Committee for a matter to
be considered at the next following Council meeting.
CARRIED
15. CLS12-024 – 2013 Council and Committee Meeting Calendar
General Committee recommends:
THAT report CLS12-024 be received; and
THAT the Accessibility Advisory Committee meeting of September 4,
2013 be moved to September 11, 2013; and
THAT Council approve a Council and Committee Meeting Calendar for
2013.
CARRIED
General Committee recommends:
THAT the following Items 16 and 17 be referred to the Council meeting on
November 13, 2012:
16. PRAC12-08 – Parks and Recreation Advisory Committee Report,
October 10, 2012; and
17. EDAC12-09 – Economic Development Advisory Committee Report,
October 11, 2012
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION
None
IX CLOSED SESSION
General Committee recommends:
THAT Council resolve into a General Committee Closed Session,
following adjournment, to consider:
General Committee Meeting Report
Tuesday, November 6, 2012
Page 7 of 7
1. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: PL12-061 - Potential Sale of Lands at Northeast
Corner of John West Way and Wellington Street East, Perwick
Investments Limited (Tridel)
2. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: CFS12-011 –
Settlement of OMB Appeals Against the Town’s Development Charges
By-law
Deferred from October 16, 2012 General Committee:
3. The security of property of the Town or Local Board; and Personal
matters about an identifiable individual, including a Town or Local
Board employee; Re: Public release of Confidential Auditors’ Internal
Control Letter
4. The security of property of the Town or Local Board; and Personal
matters about an identifiable individual, including a Town or Local
Board employee; Re: Action Plan in Response to Auditor’s Internal
Control Letter
5. Personal matters about an identifiable individual, including a Town or
Local Board employee; and Labour Relations or Employee
Negotiations; Re: Organizational Shifts To Accommodate Internal
Control Action Plan
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:52 p.m.
CARRIED
COUNCILLOR JOHN ABEL JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF NOVEMBER 6, 2012
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON NOVEMBER 13, 2012 WITH THE EXCEPTION OF ITEM 7
WHICH WAS REFERRED TO THE TRAILS AND ACTIVE TRANSPORTATION
COMMITTEE AND ITEM 10 WHICH WAS REFERRED BACK TO STAFF.