MINUTES - General Committee - 20121119
THE TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
2013 BUDGET REVIEW
MEETING REPORT
Council Chambers
Aurora Town Hall
Monday, November 19, 2012
ATTENDANCE
COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard
(arrived 9:06 a.m.), Buck (arrived 10:17 a.m.), Gallo,
Gaertner (arrived 9:07 a.m.), Humfryes, Pirri, and
Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of
Administration, Director of Building and By-law
Services, Director of Corporate and Financial Services/
Treasurer, Director of Customer and Legislative
Services/Town Clerk, Director of Infrastructure and
Environmental Services, Director of Parks and
Recreation Services, Director of Planning and
Development Services, and Council/Committee Secretary
Mayor Dawe called the meeting to order at 9:05 a.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
III DELEGATIONS
None
IV PUBLIC CONSULTATION – OPEN SESSION – OPPORTUNITY FOR
MEMBERS OF THE PUBLIC TO PROVIDE INPUT REGARDING THE
2013 BUDGET
No members of the public were present.
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 19, 2012
Page 2 of 7
V CONSIDERATION OF ITEMS
5. 2013 Draft Capital Investment Plan
• Tab 17 – 2013 Draft Repair and Replacement Capital Projects
• Tab 18 – 2013 Draft Growth and New Capital Projects
• Tab 19 – 2013 Draft Studies and Other Capital Projects
The following 2013 Draft Repair and Replacement Capital Projects under Tab 17
were identified as items requiring separate discussion: 43038, 72099, 72138,
72150, 72151, 72152, 34155, 34157, 71086, 73117, 73140, 73152, 73160 and
12018.
General Committee recommends:
THAT the balance of the 2013 Draft Repair and Replacement Capital
Projects under Tab 17, which were not identified for separate discussion,
be approved as presented.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to allow for discussion of each
item prior to putting a motion on the floor.
CARRIED (2/3 majority)
Project 43038 – Water Meter Replacement Program
General Committee recommends:
THAT Project 43038 – Water Meter Replacement Program be flagged as
conditional budget approval pending a further detailed report to Council.
CARRIED
Project 72099 – AFLC Parking Lot Repaving and Curbing
General Committee recommends:
THAT Project 72099 – AFLC Parking Lot Repaving and Curbing be
deferred to a future year.
CARRIED
Project 72138 – Town Hall Air Handling Units
General Committee recommends:
THAT Project 72138 – Town Hall Air Handling Units be forwarded to
Council for approval as is.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 19, 2012
Page 3 of 7
Project 72150 – Fire Hall 4-3 Parking Lot
General Committee recommends:
THAT Project 72150 – Fire Hall 4-3 Parking Lot be flagged as conditional
budget approval pending a further detailed report to Council.
CARRIED
Project 72151 – 56 Victoria Roof Covering
General Committee recommends:
THAT Project 72151 – 56 Victoria Roof Covering be deferred to a future year.
CARRIED
Project 72152 – 56 Victoria HVAC Systems
General Committee recommends:
THAT Project 72152 – 56 Victoria HVAC Systems be deferred to a future
year.
CARRIED
Councillor Ballard departed the meeting at 9:50 a.m.
Councillor Buck arrived at 10:17 a.m.
Project 34155 – ½ Tonne Pick-up (#500) – Replacement
General Committee recommends:
THAT Project 34155 – ½ Tonne Pick-up (#500) – Replacement be
deferred to a future year.
CARRIED
Project 34157 – 1 Tonne Plow & Sander – Replacement
General Committee recommends:
THAT Project 34157 – 1 Tonne Plow & Sander – Replacement be
deferred to a future year.
CARRIED
General Committee recessed at 10:30 a.m. and reconvened at 10:57 a.m.
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 19, 2012
Page 4 of 7
Project 71086 – Parks Replacement of Tractor (#219) with Light Industrial Loader
General Committee recommends:
THAT Project 71086 – Parks Replacement of Tractor (#219) with Light
Industrial Loader be forwarded to Council for approval as is.
CARRIED
Project 73117 – Parks Pathway System – Various Replacements
General Committee recommends:
THAT Project 73117 – Parks Pathway System – Various Replacements
be flagged as conditional budget approval pending a further detailed
report to Council.
CARRIED
Project 73140 – Park Shelter/Back Stop – Various Replacements
General Committee recommends:
THAT Project 73140 – Park Shelter/Back Stop – Various Replacements
be flagged as conditional budget approval pending a further detailed
report to Council.
CARRIED
General Committee recessed at 12 p.m. and reconvened at 1 p.m.
Councillor Ballard returned to the meeting at 1 p.m.
Project 73152 – Bowling Green Perimeter Border Repair
General Committee recommends:
THAT Project 73152 – Bowling Green Perimeter Border Repair be flagged
as conditional budget approval pending a further detailed report to
Council.
CARRIED
Councillor Humfryes returned to the meeting at 1:21 p.m.
Project 73160 – Emerald Ash Borer Management Program
General Committee recommends:
THAT Project 73160 – Emerald Ash Borer Management Program be
flagged as conditional budget approval pending a further detailed report to
Council.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 19, 2012
Page 5 of 7
Project 12018 – Aurora Town Hall Renovation
General Committee recommends:
THAT Project 12018 – Aurora Town Hall Renovation be deleted pending a
further report.
CARRIED
4. Additional Capital Items for Inclusion in the 2013 Draft Capital Investment Plan
General Committee recommends:
THAT the additional Capital item, Project 73186 – WAMS Mobile Devices,
to be inserted as page 18-43 under Tab 18 – 2013 Draft Growth and New
Capital Projects, be received for inclusion in the 2013 Draft Capital
Investment Plan.
CARRIED
5. 2013 Draft Capital Investment Plan
• Tab 17 – 2013 Draft Repair and Replacement Capital Projects
• Tab 18 – 2013 Draft Growth and New Capital Projects
• Tab 19 – 2013 Draft Studies and Other Capital Projects
All of the 2013 Draft Growth and New Capital Projects under Tab 18 were
identified as items requiring separate discussion, namely: 14035, 31110, 73182,
12016, 72162, 34217, 73085, 31101, 34628, 73157, 12022, 12023, 34520,
13008, 34176, 34179, 34180, 34181, 34707, 73178, 73183, 12025, 73179,
34522, 34523, and 73186.
Project 14035 – Records & Information Management
General Committee recommends:
THAT Project 14035 – Records & Information Management be forwarded
to Council for approval as is.
CARRIED
Project 31110 – Wellington St West Entrance Features
General Committee recommends:
THAT Project 31110 – Wellington St West Entrance Features be
forwarded to Council for approval as is.
CARRIED
Project 73182 – 100 Bloomington Sdrd – ORC Land/Soccer Fields
General Committee recommends:
THAT Project 73182 – 100 Bloomington Sdrd – ORC Land/Soccer Fields
be forwarded to Council for approval as is.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 19, 2012
Page 6 of 7
Councillor Ballard departed the meeting at 2:26 p.m.
Councillor Gallo departed the meeting at 2:40 p.m.
Project 12016 – Customer Care Implementation
General Committee recommends:
THAT Project 12016 – Customer Care Implementation be flagged as
conditional budget approval pending a further detailed report to Council.
CARRIED
General Committee recessed at 2:55 p.m. and reconvened at 3:13 p.m.
Councillor Humfryes returned to the meeting at 3:19 p.m.
Councillor Ballard returned to the meeting at 3:24 p.m.
Project 72162 – Town Hall Parking Lot Expansion
General Committee recommends:
THAT Project 72162 – Town Hall Parking Lot Expansion be forwarded to
Council for approval as is.
CARRIED
Project 34217 – Joint Operations Centre
General Committee recommends:
THAT Project 34217 – Joint Operations Centre be amended to incorporate
additional office space in the design.
CARRIED
General Committee recommends:
THAT Project 34217 – Joint Operations Centre be forwarded to Council
for approval as amended.
CARRIED
Councillor Humfryes departed the meeting at 4:02 p.m.
Project 73085 – Arboretum Development
General Committee recommends:
THAT Project 73085 – Arboretum Development be amended to $50,000
and be flagged as conditional budget approval pending a presentation
from a representative of the Aurora Community Arboretum to Council.
CARRIED
Special General Committee – 2013 Budget Review Meeting Report
Monday, November 19, 2012
Page 7 of 7
General Committee recommends:
THAT the following Items 2 and 3, and the remainder of Item 5, be
referred to the next 2013 Budget Review meeting on November 26, 2012.
2. 2013 Draft Capital Projects With Prior Funding
3. 2013 Proposed Capital Budget Compared to 10 Year Capital
Investment Plan
5. 2013 Draft Capital Investment Plan
• Tab 17 – 2013 Draft Repair and Replacement Capital Projects
• Tab 18 – 2013 Draft Growth and New Capital Projects
• Tab 19 – 2013 Draft Studies and Other Capital Projects
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 4:05 p.m.
CARRIED
MAYOR GEOFFREY DAWE CINDY MAHER, DEPUTY CLERK
THE REPORT OF THE SPECIAL GENERAL COMMITTEE – 2013 BUDGET REVIEW
MEETING OF NOVEMBER 19, 2012 WAS RECEIVED BY COUNCIL ON DECEMBER
18, 2012.