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MINUTES - General Committee - 20121016 THE TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, October 16, 2012 ATTENDANCE COMMITTEE MEMBERS Councillor Pirri in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Thompson, and Mayor Dawe MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Manager of Corporate Communications, and Council/Committee Secretary Councillor Pirri called the meeting to order at 7 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additions, be approved:  Delegation (a) Mike Egan, Resident, and Damir Vrancic, Barrister, Solicitor & Notary Re: Willow Farm/Kwik Kopy Trail  Item 14 – Correspondence received from Robert Layton, President, Church Street School Cultural Centre Re: Item 11 – CAO12-019 – New Agreement for the Provision of Cultural Services at the Aurora Cultural Centre CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5, 7, 10, and 11 were identified as items requiring separate discussion. General Committee Meeting Report Tuesday, October 16, 2012 Page 2 of 7 IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 6, 8, 9, 12, 13, and 14 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 6. PL12-019 – Application for Site Plan Approval John and Maria Romano (Bloomington Self Storage) 1082 Bloomington Road East File Number: D11-02-12 and D13(15A-C)12 THAT report PL12-019 be received; and THAT subject to any issue or comments raised by Council, that Site Plan Application D11-02-12 be approved to permit additions to 4 existing buildings, for a total of 5757 m2 gross floor area (GFA); and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. 8. PL12-052 – Simplified Development Agreement Execution Tanya Harvey and Peter Narduzzi 125 Ridge Road Part of Lot 20, Part of Block 21, Plan 132 Minor Variance File Number: D13(36A-C)11 THAT report PL12-052 be received; and THAT the Mayor and Town Clerk be authorized to execute the simplified development agreement, including any and all documents and ancillary agreements to give effect to same. 9. PL12-054 – Draft Plan of Condominium Application MJM Developments Inc. 158 Don Hillock Drive File: D07-01-12 THAT report PL12-054 be received; and THAT the proposed Draft Plan of Condominium File: D07-01-12 be approved for an 18 unit industrial building; and THAT the Mayor and Town Clerk be authorized to execute a Condominium Agreement, including and any and all ancillary agreements required to give effect to same. 12. AAC12-08 – Accessibility Advisory Committee Report, October 3, 2012 THAT Council adopt the Accessibility Advisory Committee recommendations from the October 3, 2012 meeting. General Committee Meeting Report Tuesday, October 16, 2012 Page 3 of 7 13. SAC12-05 – Sesquicentennial Ad Hoc Committee Report, October 11, 2012 THAT Council adopt the Sesquicentennial Ad Hoc Committee recommendations from the October 11, 2012 meeting. 14. Correspondence from Robert Layton, President, Church Street School Cultural Centre Re: Item 11 – CAO12 -019 – New Agreement for the Provision of Cultural Services at the Aurora Cultural Centre (added item) THAT Council receive the correspondence from Robert Layton, President, Church Street School Cultural Centre. CARRIED V DELEGATIONS (a) Mike Egan, Resident, and Damir Vrancic, Barrister, Solicitor & Notary Re: Willow Farm/Kwik Kopy Trail Mr. Vrancic provided an overview of the easement regarding this property and noted that transferring a small portion of the property would be beneficial from a practical and safety aspect. Mr. Egan noted that portions of the proposed trail are covered with sitting water for a good part of the year and creates a hazard for future trail users. He reviewed maps highlighting the change and said that a transfer of land would be a simpler and more appropriate approach and requested that Council direct staff to investigate this proposal. General Committee recommends: THAT the delegation be received and referred to the Director of Parks and Recreations for a report to the November 6 General Committee meeting. CARRIED VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT Items 7 and 11 be brought forward for consideration. CARRIED General Committee Meeting Report Tuesday, October 16, 2012 Page 4 of 7 7. PL12-048 – Applications to Amend the Official Plan and Zoning By-Law Wells Street Schoolhouse Lofts Inc. 64 Wells Street Part Lots 3 and 8-13, Plan 68 Files: D09-01-12 and D14-06-12 General Committee recommends: THAT report PL12-048 be received; and THAT Application to Amend the Official Plan File: D09-01-12 Wells Street Schoolhouse Lofts Inc., be approved, to redesignate the subject lands from “Existing Major Institutional” to “Stable Neighbourhood” with site specific policies to permit the conversion and renovation of the former Wells Street Public School into a four (4) storey 39 unit residential condominium apartment building; and THAT Application to Amend the Zoning By-law File: D14-06-12 be approved, to rezone the subject lands from “Institutional (I) Zone” to a site specific “Third Density Apartment Residential (RA3) Exception Zone”; and THAT by-laws to adopt the Official Plan Amendment and implementing be presented at a future Council meeting for enactment. CARRIED 11. CAO12-019 – New Agreement for the Provision of Cultural Services at the Aurora Cultural Centre General Committee recommends: THAT the Procedural By-law be waived to allow Councillor Abel to speak one more time. CARRIED General Committee recommends: THAT report CAO12-019 be received; and THAT staff be directed to proceed to finalize an agreement for the Provision of Cultural Services based on the attached draft agreement; and THAT the comments of Council be directed to the Ad Hoc Negotiating Working Group; and THAT upon completion, the agreement be presented in its final form for consideration by Council. CARRIED 1. CFS12-033 – 2013 Fees and Charges By-law General Committee recommends: THAT report CFS12-033 be received; and General Committee Meeting Report Tuesday, October 16, 2012 Page 5 of 7 THAT the 2013 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and to prescribe service charges for administrative matters as itemized on the attached schedules be approved: Schedule A - Administration Schedule B - Building Services Schedule C - Customer & Legislative Services Schedule D - Planning & Development and Committee of Adjustment Schedule E - Infrastructure & Environmental Services Schedule F - Corporate & Financial Services Schedule G - Parks & Recreation Services Schedule H - Legal Services; and THAT the necessary by-laws be enacted at the October 23, 2012 Council meeting, in accordance with the Town’s Notice Provision Policy. CARRIED General Committee recommends: THAT Items 3 and 5 be brought forward for discussion. CARRIED 3. CFS12-039 – Execution of Agreement for the York Region Fibre Network THAT report CFS12-039 be received; and THAT the Mayor and Town Clerk be authorized to execute an Agreement with the Regional Municipality of York for the York Telecom Network, including any and all documents and ancillary agreements required to give effect to same. CARRIED 5. IES12-054 – Extension of Winter Maintenance Contracts: • No. IES2010-49 – Supply and Operation of Sidewalk Snow Plows; • No. PW2008-37 – Supply and Operation of Snow Removal Trucks General Committee recommends: THAT report IES12-054 be received; and THAT Tender No. IES2010-49 – for the Supply and Operation of up to Five Sidewalk Tractors with Sander Bodies, Snow Plows and Snow Blowers and up to two (2) Single Axle Trucks as awarded to Trisan Construction Ltd. in August 2010, be extended for one additional year; and THAT Tender No. PW2008-37 – for the Supply and Operation of Four Snow Removal Trucks as awarded to Trisan Construction Ltd. in June 2008, be extended for one additional year; and THAT the Mayor and Town Clerk be authorized to execute the amended Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED General Committee Meeting Report Tuesday, October 16, 2012 Page 6 of 7 General Committee recommends: THAT Items 2, 4 and 10 be referred to the October 23 Council meeting. 2. CFS12-035 – Award of Contract – External Audit Services 4. CFS12-042 – 2013 Budget Review Schedule: Revised Proposal 10. PR12-034 – Culture and Recreation Grant Bi-Annual Allocation for September 2012 CARRIED VIII NEW BUSINESS/GENERAL INFORMATION Councillor Pirri requested more information regarding fees over the past five years. The Director of Corporate and Financial Services advised that he would bring a comparison of fees over the past five years to Council during the budget cycle. IX CLOSED SESSION General Committee recommends: THAT Council resolve into a General Committee Closed Session, following adjournment, to consider:  Litigation or potential litigation, including matters before administrative tribunals, affecting the Town or a Local Board; Re: Update to Appeal to the OMB - Grills Official Plan & Zoning Amendment Application  A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: 15356 Yonge Street  The security of property of the Town or Local Board; and Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Public release of Confidential Auditors’ Internal Control Letter  The security of property of the Town or Local Board; and Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Action Plan in Response to Auditors’ Internal Control Letter  Litigation or potential litigation, including matters before administrative tribunals, affecting the Town or a Local Board; and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Re: Termination of Contract with Tri-Air Systems  Personal matters about an identifiable individual, including a Town or Local Board employee; and Labour Relations and Employee Negotiations; Re: Organizational Shifts To Accommodate Internal Control Action Plan CARRIED General Committee Meeting Report Tuesday, October 16, 2012 Page 7 of 7 X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:18 p.m. CARRIED COUNCILLOR PAUL PIRRI JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF OCTOBER 16, 2012 RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON OCTOBER 23, 2012 WITH THE EXCEPTION OF ITEM 1 WHICH WAS ADOPTED AS AMENDED, ITEM 5 WHICH WAS DEFERRED FOR 2 WEEKS, ITEM 6 WHICH WAS ADOPTED AS RECOMMENDED AND ITEM 7 WHICH WAS ADOPTED AS AMENDED.