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MINUTES - General Committee - 20120904 THE TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, September 4, 2012 ATTENDANCE COMMITTEE MEMBERS Councillor Ballard in the Chair; Councillors Abel, Buck (arrived 7:03 p.m.), Gaertner, Gallo, Humfryes (arrived 7:04 p.m.), Pirri, and Thompson, and Mayor Dawe MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Corporate and Financial Services/ Treasurer, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Manager of Corporate Communications, and Council/Committee Secretary Councillor Ballard called the meeting to order at 7:01 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 5, 6, 9, 11, 13, and 14 were identified as items requiring separate discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 4, 7, 8, 10, and 12 were identified as items not requiring separate discussion. General Committee Meeting Report Tuesday, September 4, 2012 Page 2 of 6 General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 4. CFS12-031 – Follow-up Information: Bloomington Road Project Budget History THAT report CFS12-031 be received; and THAT $535,560 of approved funding in Capital Project 31056 be returned to source, reducing the approved funding to a remaining balance of $855,269. 7. IES12-049 – Award of Contracts for Winter Salt and Sand Supplies THAT report IES12-049 be received; and THAT the Town issue a purchase order to Sifto Canada Corporation for the supply and delivery of bulk sodium chloride (highway coarse rock salt) for an annual amount not to exceed $195,806 plus taxes, per year, at the tendered unit prices for a contract period of three (3) years starting with the 2012-2013 winter season; and THAT the Town issue a purchase order to Bedard Sand & Gravel Limited for the supply and delivery of screened winter sand, mixing of screened winter sand onsite and stockpiling, winter sand for an annual amount not to exceed $26,025, plus taxes, per year, at the tendered unit prices for a contract period of three (3) years starting with the 2012-2013 winter season; and THAT the Director of Infrastructure and Environmental Services be authorized to execute any documents necessary to implement the contract award. 8. PL12-034 – Application to Amend the Zoning By-law The Bungalow Inc. 78 Wellington Street East File: D14-04-12 THAT report PL12-034 be received; and THAT Application to Amend the Zoning By-law File: D14-04-12 be approved, to rezone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5) Exception Zone” to permit a business and professional office and include site specific provisions for buffering, parking, and manoeuvring space. 10. PL12-041 – Planning Applications Status List THAT report PL12-041 be received for information. General Committee Meeting Report Tuesday, September 4, 2012 Page 3 of 6 12. SAC12-02 – Sesquicentennial Ad Hoc Advisory Committee Report August 15, 2012 THAT Council adopt the Sesquicentennial Ad Hoc Advisory Committee recommendations from the August 15, 2012 meeting. CARRIED V DELEGATIONS (a) Gord Mahoney, representing Karma Tekchen Zabsal Ling (KTZL) Re: Item 11 – PL12-042 – Applications to Amend the Official Plan and Zoning By-law KTZL (Karma Tekchen Zabsal Ling Centre) 13900 Leslie Street, Aurora Files: D09-06-06 and D14-18-06 Mr. Mahoney, of Michael Smith Planning Consultants, advised he was present to answer any questions that Council may have of the applicant and to state that they concur with the staff recommendations contained in the report. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. CAO12-014 – Award of Notice Board Contract General Committee recommends: THAT report CAO12-014 be received; and THAT Council award a two-year contract for provision of Notice Board advertisements to The Auroran, with the option of two (2) additional one- year extensions; and THAT “audited proof of readership numbers” information be provided by The Auroran. CARRIED 11. PL12-042 – Applications to Amend the Official Plan and Zoning By-law KTZL (Karma Tekchen Zabsal Ling Centre) 13900 Leslie Street, Aurora Files: D09-06-06 and D14-18-06 General Committee recommends: THAT report PL12-042 be received; and General Committee Meeting Report Tuesday, September 4, 2012 Page 4 of 6 THAT Application to Amend the Official Plan File: D09-06-06 be approved, to redesignate the subject lands from “Oak Ridges Moraine Countryside Area” to “Oak Ridges Moraine Countryside Area Special” to permit a Place of Worship (Buddhist Meditation Centre); and THAT Application to Amend the Zoning By-law File: D14-18-06 be approved, to rezone the subject lands from “Oak Ridges Moraine Countryside Area (C-ORM) Zone” to a site specific “Oak Ridges Moraine Countryside (C-ORM) Exception Zone” to permit a Place of Worship (Buddhist Meditation Centre) within the existing residential dwelling; and THAT by-laws to adopt the Official Plan Amendment and implement the Zoning By-law Amendment be presented at a future Council meeting for enactment. CARRIED 1. BBS12-006 – Request for Sign Variance to Sign By-Law No. 4898-07.P 14872 Yonge Street General Committee recommends: THAT report BBS12-006 be received; and THAT Council approve a variance to Sign By-law 4898-07.P to increase the maximum permitted number of wall signs to three (3) wall signs whereas the By-law permits a maximum of two (2) wall signs for a corner unit of a multi-tenant building. CARRIED 3. CAO12-015 – Benefit/Cost Analysis of Two (2) 10 kW microFIT Solar PV Projects on Town-owned Buildings General Committee recommends: THAT report CAO12-015 be received; and THAT staff submit microFIT Program contract applications to the Ontario Power Authority for two (2) 10 kW Solar PV projects; and THAT staff be directed to include the costs for the two (2) proposed 10 kW microFIT Solar PV projects for consideration in the 2013 Budget; and THAT an Environmental Reserve Fund be established, to be funded through the $20,000 annual operating funds historically designated for Green Power procurement and the revenue from the sale of electricity from the Town's two (2) microFIT Solar PV projects. CARRIED 5. CLS12-017 – Taking the Show on the Road General Committee recommends: THAT report CLS12-017 be received; and General Committee Meeting Report Tuesday, September 4, 2012 Page 5 of 6 THAT staff be directed to proceed with the scheduling of off-site meetings at two (2) high school venues, one at each of the local School Boards. CARRIED 6. IES12-048 – RFP IES2012-22 Fire Monitoring and Suppression Services Contract for Town of Aurora Facilities General Committee recommends: THAT report IES12-048 be received; and THAT Request for Proposal IES2012-22 for Fire Monitoring and Suppression Services for Town of Aurora facilities be awarded to Classic Fire Protection at the bid price of $63,314.20 excluding taxes; and THAT Council authorize the Director to award RFP IES2012-22 for a term of two (2) years with two (2) one-year renewal periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 9. PL12-040 – Simplified Development Agreement Execution Majid Ghahremani (formerly Marie Miland) 14395 Bathurst Street Minor Variance File Number: D13-43-09 General Committee recommends: THAT report PL12-040 be received; and THAT one (1) additional unit of water servicing capacity be allocated to the subject lands (14395 Bathurst Street), being lands subject to minor variance application File No. D13-43-09; and THAT the Mayor and Town Clerk be authorized to execute the simplified development agreement, including any and all documents and ancillary agreements required to give effect to same (File: D13-43-09). CARRIED 13. TATC12-04 – Trails and Active Transportation Advisory Committee Report August 17, 2012 General Committee recommends: THAT Council adopt the Trails and Active Transportation Advisory Committee recommendations from the August 17, 2012 meeting, with the exception of Item 4; and THAT Item 4 be referred back to staff for additional information. CARRIED General Committee Meeting Report Tuesday, September 4, 2012 Page 6 of 6 14. CFS12-022 – Hydro Reserve Funds Conditions and Proposed Reserve Fund By-laws General Committee recommends: THAT this item be deferred to the General Committee meeting of September 18, 2012. CARRIED VIII NEW BUSINESS/GENERAL INFORMATION Councillor Pirri congratulated members of the Aurora Dragon Boat Team for capturing the Municipal Challenge Cup. He noted that Aurora has defeated Newmarket three consecutive times and thanked everyone who participated. Councillor Thompson advised that the Municipal Challenge Cup is on display along with the Medal in the glass display case of the Aurora Town Hall lobby. Councillor Gaertner thanked everyone who participated to make this possible. IX CLOSED SESSION None X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:29 p.m. CARRIED COUNCILLOR CHRIS BALLARD JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 4, 2012 RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON SEPTEMBER 11, 2012 WITH THE EXCEPTION OF ITEMS 6 AND 11 WHICH WERE PULLED AND APPROVED AS RECOMMENDED.