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MINUTES - General Committee - 20120918 THE TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, September 18, 2012 ATTENDANCE COMMITTEE MEMBERS Councillor Ballard in the Chair; Councillors Abel, Buck, Humfryes, Pirri (arrived 7:04 p.m.), Thompson, and Mayor Dawe MEMBERS ABSENT Councillors Gaertner and Gallo OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Corporate and Financial Services/ Treasurer, Director of Infrastructure and Environmental Services, Parks Manager, Director of Planning and Development Services, Manager of Strategic Initiatives, and Council/Committee Secretary Councillor Ballard called the meeting to order at 7:01 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 5, 6, 7, 8, 9, 10, and 12 were identified as items requiring separate discussion. General Committee Meeting Report Tuesday, September 18, 2012 Page 2 of 6 IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 3, 4, and 11 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 3. PL12-044 – Servicing Allocation Update THAT report PL12-044 be received for information. 4. PL12-045 – Application to Amend the Zoning By-law and Site Plan Approval – 99 Wellington Street Limited 99 Wellington Street East Files: D14-10-11 and D11-06-12 THAT report PL12-045 be received; and THAT Application to Amend the Zoning By-law File: D14-10-11 be approved, to rezone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5-) Exception Zone” to permit a business and professional office and include site specific provisions for parking, lot dimensions, setbacks, driveways, and buffering; and THAT the implementing zoning by-law amendment be presented at a future Council meeting for enactment; and THAT Site Plan Application File D11-06-12 (99 Wellington Street Limited) be approved to permit the development of the subject lands for the conversion of the existing building to an office use and the expansion of the rear parking area; and THAT the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. 11. HAC12-09 – Heritage Advisory Committee Report, September 10, 2012 THAT Council adopt the Heritage Advisory Committee recommendations from the September 10, 2012 meeting. CARRIED V DELEGATIONS (a) David Tomlinson, Resident and Environmental Advisory Committee Member Re: Proposed Buffer Zones on 2C Lands, Forced Watermain and Proposed Development on West Side of Wildlife Park Mr. Tomlinson advised Council that the Ontario Municipal Board-approved 35- metre buffer zones on the west side of the Wildlife Park will negate all of the gains achieved with the enhanced 100-metre buffer zone located on the east General Committee Meeting Report Tuesday, September 18, 2012 Page 3 of 6 side. He commended Town staff and the developers for negotiating and working together to improve the buffer distance that protects nesting birds and wildlife from development. Mr. Tomlinson requested that consideration be given to increasing the buffer zone on the east side by way of storm water ponds, parks, or playgrounds. He said that the proposed forced watermain would destroy the pond and that it would be better relocated to the north so that it does not interfere with the dam. General Committee recommends: THAT the comments of the delegate be received and referred to the Director of Planning and Development Services. CARRIED (b) Helen Lepek, Lepek Consulting Inc. Re: Item 4 – PL12-045 – Application to Amend the Zoning By-law and Site Plan Approval – 99 Wellington Street Limited 99 Wellington Street East Files: D14-10-11 and D11-06-12 Delegation withdrawn. VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT Item 5 be brought forward for consideration. CARRIED 5. PR12-033 – Tree Permit Application for 3 Gilbert Drive General Committee recommends: THAT report PR12-033 be received; and THAT Council approve the attached application for the removal of trees at 3 Gilbert Drive in accordance with By-law 4474-03.D being a By-law to authorize the injury or destruction of trees (Tree Permit By-law); and THAT Council authorize the Mayor and Clerk to execute a Tree Protection Agreement for the purposes of ensuring compliance with the specific terms and conditions associated with the issuance of the Tree Permit for 3 Gilbert Drive, including any and all documents and ancillary agreements required to give effect to same. CARRIED General Committee Meeting Report Tuesday, September 18, 2012 Page 4 of 6 1. CFS12-022 – Hydro Reserve Funds Conditions and Proposed Reserve Fund By-laws General Committee recommends: THAT report CFS12-022 be received; and THAT Council approve of the minor changes proposed by staff in developing the two attached proposed draft by-laws; and THAT staff bring forward final versions of the attached proposed draft by- laws for adoption incorporating the direction provided by Council. CARRIED 2. CFS12-032 – Follow-up Information: Funding Sources for New Joint Operations Centre Capital Project General Committee recommends: THAT report CFS12-032 be received for information. CARRIED 6. CAO12-016 – Award of Contract – SARC Solar PV Project General Committee recommends: THAT report CAO12-016 be received; and THAT Council award Request For Proposal (RFP) CAO2012–46 to Solera Sustainable Energies Co. (Solera) for the lease of roof space for a solar PV array at the Stronach Aurora Recreation Complex (SARC); and THAT the Mayor and Town Clerk be authorized to execute such agreements with Solera Sustainable Energies Co., including any and all documents and ancillary agreements required to give effect to same. CARRIED 7. CLS12-019 – Advisory Committee Reports to General Committee General Committee recommends: THAT report CLS12-019 be received for information. CARRIED 8. AAC12-07 – Accessibility Advisory Committee Report, September 5, 2012 General Committee recommends: THAT Council adopt the Accessibility Advisory Committee recommendations from the September 5, 2012 meeting. CARRIED General Committee Meeting Report Tuesday, September 18, 2012 Page 5 of 6 9. SAC12-03 – Sesquicentennial Ad Hoc Committee Report September 5, 2012 General Committee recommends: THAT Council adopt the Sesquicentennial Ad Hoc Committee recommendations from the September 5, 2012 meeting. CARRIED 10. EAC12-08 – Environmental Advisory Committee Report, September 6, 2012 General Committee recommends: THAT Council adopt the Environmental Advisory Committee recommendations from the September 6, 2012 meeting. CARRIED 12. EDAC12-08 – Economic Development Advisory Committee Report September 13, 2012 General Committee recommends: THAT Council receive the No Quorum Report of the Economic Development Advisory Committee meeting of September 13, 2012 for information. CARRIED VIII NEW BUSINESS/GENERAL INFORMATION Councillor Humfryes noted that there will be a Special Olympics Barbeque on Thursday, September 20 and an awareness fundraiser on Thursday, November 8. Councillor Humfryes said she was looking forward to the public feedback and information regarding Industrial Parkway sidewalks. IX CLOSED SESSION General Committee recommends: THAT Council resolve into a General Committee Closed Session, following adjournment, to consider: 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the Town or a Local Board; Re: PL12-046 - Status Update of Appeals to the OMB Related to the Town of Aurora Official Plan (2010) 2. Litigation or potential litigation, including matters before administrative tribunals, affecting the Town or a Local Board, Re: PL12-047 - Appeal to the OMB - Grills Official Plan and Zoning Amendment Application 3. A proposed or pending acquisition or disposition of land by the Town or Local Board, Re: CAO12-017 - Offer to Purchase General Committee Meeting Report Tuesday, September 18, 2012 Page 6 of 6 4. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: CAO12-018 - Offer to Purchase CARRIED X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 8:25 p.m. CARRIED COUNCILLOR CHRIS BALLARD JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 18, 2012 RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON SEPTEMBER 25, 2012, WITH THE EXCEPTION OF ITEM 1 WHICH WAS DEFERRED TO THE OCTOBER 9, 2012 COUNCIL MEETING.