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MINUTES - General Committee - 20121002 THE TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, October 2, 2012 ATTENDANCE COMMITTEE MEMBERS Councillor Pirri in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Gallo, Humfryes, Thompson, and Mayor Dawe MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Associate Solicitor, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Parks Manager, Director of Planning and Development Services, and Council/Committee Secretary Councillor Pirri called the meeting to order at 7 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following addition, be approved:  Item 9 – CFS12-036 – Ten Year Capital Investment Plan CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 4, 5, 7, and 9 were identified as items requiring separate discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 6, and 8 were identified as items not requiring separate discussion. General Committee Meeting Report Tuesday, October 2, 2012 Page 2 of 5 General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 1. PL12-049 – Application to Amend the Zoning By-law Stronach Group 1289 Wellington Street East File: D14-03-12 THAT report PL12-047 be received; and THAT Application to Amend the Zoning By-law File: D14-03-12 be approved, to rezone the subject lands from “Rural General (RU) Zone” to a site specific “Third Density Apartment Residential (RA3) Zone” to permit four (4) multi-unit residential condominium buildings comprised of 116 units, a sales/recreation centre and tennis courts; and THAT the by-law to implement the subject zoning by-law amendment application be presented at a future Council Meeting for enactment. 2. PL12-050 – Application for a Revision to a Draft Approved Vacant Land Condominium Plan Leslie-Wellington Developments Inc. (formerly MI Developments Inc.) Touch Gold Lane File: D07-03-03A THAT report PL12-050 be received; and THAT the proposed Revision to the Draft Approved Vacant Land Condominium Plan File:D07-03-03A be approved to accommodate four (4) additional lots subject to revised Conditions of Approval attached as Appendix “A"; and THAT a total of 13 persons equivalent (4 single detached dwelling units) of sewage and water capacity be allocated to the subject draft plan of condominium lands; and THAT the Mayor and Town Clerk be authorized to execute a Condominium Agreement, including any and all documents and ancillary agreements required to give effect to same. 3. PL12-051 – Application for Site Plan Approval 458021 Ontario Inc. 245 Industrial Parkway South File Number: D11-07-12 THAT report PL12-051 be received; and THAT Site Plan Application File D11-07-12 (458021 Ontario Inc.) be approved to permit the development of the subject lands for the construction of a 509.5 m2 GFA addition between the two existing buildings on the subject lands; and General Committee Meeting Report Tuesday, October 2, 2012 Page 3 of 5 THAT the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. 6. BBS12-007 – Ministry of Transportation Authorized Requester Agreement THAT report BBS12-007 be received; and THAT the Mayor and Town Clerk be authorized to execute an amending Authorized Requested Agreement with the Ministry of Transportation including any and all documents and ancillary agreements to give effect to same. 8. SAC12-04 – Sesquicentennial Ad Hoc Advisory Committee Report September 26, 2012 THAT Council adopt the Sesquicentennial Ad Hoc Advisory Committee recommendations from the September 26, 2012 meeting. CARRIED V DELEGATIONS Dan Elliott, Director of Corporate and Financial Services, asked to delegate when Item 9 is considered. VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4. IES12-052 – Town of Aurora Joint Operations Centre General Committee recommends: THAT report IES12-052 be received; and THAT design services be awarded to OneSpace Unlimited Consultants and that the current PO be increased from $50,000 to $690,959, excluding HST for Phase 2 activities including minimum LEED NC Silver Standard, as per the results of RFP IES2010-73; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same; and THAT staff report back on the implementation and implications of upgrading to a Gold Standard. CARRIED General Committee Meeting Report Tuesday, October 2, 2012 Page 4 of 5 5. CLS12-022 – Resignation of Environmental Advisory Committee Member General Committee recommends: THAT report CLS12-022 be received; and THAT this item be deferred to the mid-term review of the Advisory Committees. CARRIED 7. PRAC12-07 – Parks and Recreation Advisory Committee Report September 20, 2012 General Committee recommends: THAT Council adopt the Parks and Recreation Advisory Committee recommendations from the September 20, 2012 meeting. CARRIED V DELEGATIONS (a) Dan Elliott, Director of Corporate and Financial Services/Treasurer Re: Item 9 – CFS12-036 – Ten Year Capital Investment Plan Mr. Elliott reviewed the purpose of the Ten Year Capital Investment Plan and how it will be organized. He noted that this Plan will be a living, financial planning document that will assist Council in future strategic budget planning, and as an annual reference point. Mr. Elliott advised that upcoming provincial legislation will make this Plan a requirement in applying for future grants. He reported on key findings and the next steps required for this document to become an asset and financial management tool. General Committee recommends: THAT the delegation of Mr. Dan Elliott be received for information. CARRIED 9. CFS12-036 – Ten Year Capital Investment Plan General Committee recommends: THAT report CFS12-036 be received; and THAT Council endorse the attached 2012 Ten Year Capital Investment Plan as a planning guide to future capital investments in community and corporate assets with all future projects remaining unapproved and subject to annual budget funding commitment approval. CARRIED General Committee Meeting Report Tuesday, October 2, 2012 Page 5 of 5 VIII NEW BUSINESS/GENERAL INFORMATION Councillor Gaertner inquired about her previous request for more information regarding Advisory Committee reports. Councillor Pirri noted that a report had been presented at the last cycle of meetings and the Town Clerk summarized the details of the report and noted that all Advisory Committee meeting agendas and minutes are available on-line for review. Councillor Ballard inquired about attaching an extract from the Advisory Committee minutes to the Advisory Committee report for better clarification. Councillor Thompson advised that the General Committee report from January 18, 2011 regarding Item 4 that was presented this evening substantiates OneSpace’s proven track record and capability as the Consultant for this project. Councillor Buck commented that she was not satisfied with the condition of boulevards after road construction has been completed. She stated that the Town should not have to pay for sod in the contract, warranty for the sod, and then have to replace the sod two years later. The Director of Infrastructure and Environmental Services said that a report would be coming to Council regarding this issue. Councillor Ballard expressed concern regarding recent reductions to the speed limit on Wellington Street and asked Mayor Dawe, as the regional representative, why this was not presented to Council. Councillor Pirri noted that other regional roads in Aurora have also experienced speed reductions and he inquired when this was discussed at the Region. Mayor Dawe advised this was discussed at the Region before the summer recess and would find out more regarding the process. The Town Clerk noted that the Region had made a presentation and referenced roads that would see speed reductions. Councillor Thompson noted that this was referenced in the last Regional Report presented to Council. Councillor Buck advised that the rationale behind speed limits is to reflect the character of the road and that the areas with reductions were no longer rural, but more urban in nature. IX CLOSED SESSION None X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:07 p.m. CARRIED COUNCILLOR PAUL PIRRI JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF OCTOBER 2, 2012 RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON OCTOBER 9, 2012 WITH THE EXCEPTION OF ITEM 4 WHICH WAS DEFERRED TO THE OCTOBER 23, 2012 COUNCIL MEETING.