MINUTES - General Committee, Audit Committee Report - 20121001
THE TOWN OF AURORA
SPECIAL GENERAL COMMITTEE – AUDIT COMMITTEE
MEETING REPORT
Council Chambers
Aurora Town Hall
Monday, October 1, 2012
ATTENDANCE
COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard,
Buck (arrived 6:10 p.m.), Gaertner, Gallo, Humfryes
(arrived 6:43 p.m.), Pirri, and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Corporate
and Financial Services/Treasurer, Manager of Financial
Planning, and Council/Committee Secretary
Mayor Dawe called the meeting to order at 6 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
III PRESENTATION
(a) Joanne Rogers, Partner, and Michelle Sautner, Senior Manager,
Representatives of Granton Thornton LLP
Re: Report to the Audit Committee – Communication of Audit Plan and
Results for the Year Ended December 31, 2011
Ms Rogers reviewed elements of the Report to the Audit Committee –
Communication of Audit Results for the Year Ended December 31, 2011,
including status of the audit, audit results, reportable matters, draft independent
auditor’s report, draft management representation letter, and initial
communication on audit planning.
Special General Committee – Audit Committee Meeting Report
Monday, October 1, 2012
Page 2 of 3
General Committee recommends:
THAT the presentation by Joanne Rogers, Partner, Grant Thornton LLP
be received for information.
CARRIED
IV CONSIDERATION OF ITEMS
1. CFS12-037 – Year-end Audited Financial Statements
General Committee recommends:
THAT report CFS12-037 be received; and
THAT the 2011 Audit Report and Financial Statements for the year ended
December 31, 2011 be approved and published in accordance with the
Municipal Act, 2001, S.O. 2001, c25, Section 295, on the Town’s website.
CARRIED
V CLOSED SESSION
General Committee recommends:
THAT Council resolve into a General Committee Closed Session to consider:
1. Security of property of the Town or Local Board; Re: CFS12-038 –
Auditor’s Report on Internal Controls; and
2. Personal matters about an identifiable individual, including a Town or
Local Board employee; Re: CFS12-038 – Auditor’s Report on Internal
Controls.
CARRIED
The Special General Committee – Audit Committee meeting resolved into General
Committee Closed Session at 7:02 p.m. and reconvened into public session at 8:05
p.m. and commenced the Special General Committee – Budget meeting.
The Special General Committee – Audit Committee meeting resolved back into General
Committee Closed Session at 8:06 p.m. and reconvened into public session at 8:39
p.m.
General Committee recommends:
THAT the Special General Committee – Audit Committee meeting be
reconvened.
CARRIED
Special General Committee – Audit Committee Meeting Report
Monday, October 1, 2012
Page 3 of 3
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:39 p.m.
CARRIED
MAYOR GEOFFREY DAWE JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE SPECIAL GENERAL COMMITTEE – AUDIT COMMITTEE
MEETING OF OCTOBER 1, 2012 RECEIVED FINAL APPROVAL AND COUNCIL
ENDORSEMENT OF THE RECOMMENDATIONS ON OCTOBER 9, 2012.