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MINUTES - General Committee - 20120619 THE TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, June 19, 2012 ATTENDANCE COMMITTEE MEMBERS Councillor Gaertner in the Chair; Councillors Abel, Ballard, Buck, Gallo, Humfryes (arrived 7:07 p.m.), Pirri, and Thompson MEMBERS ABSENT Mayor Dawe OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Councillor Gaertner called the meeting to order at 7:02 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF Councillor Humfryes declared a pecuniary interest regarding Item 7 at 7:11 p.m. as she is employed by the company associated with the item. II APPROVAL OF THE AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department with the following additions, and a list of identified, prioritized items to be considered, be approved:  Delegation (b) Wendy Nott, representing 1623 Wellington Street Developments Re: Item 20 – PL12-031 – Applications to Amend the Official Plan and Zoning By-law 1623 Wellington Street Developments Limited 1623 Wellington Street East File Numbers D09-02-11 and D14-06-11 General Committee Meeting Report Tuesday, June 19, 2012 Page 2 of 9  New Delegation (c) Angela Sciberras, Macaulay Shiomi Howson Ltd., representing Helen Grey-Noble Re: Item 19 – PL12-030 – Draft Plan of Subdivision and Zoning By-law Amendment Applications Jane Gibb Strawbridge and Harry Thomas Gordon Strawbridge (Norm and Helen Grey- Noble) LOT 56, RCP 10328, EXCEPT PART 34, 65R- 16898 14726 Bayview Avenue File Numbers D14-03-11 and D12-01-11  Additional Information to Item 17 Re: PL12-026 – Application for Site Plan Approval Gordon and Joyce Allen 15393 Yonge Street File Number D11-04-12 CARRIED General Committee recommends: THAT the balance of the items, not prioritized, be reassessed for consideration at the end of the meeting. CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION All items were identified as items requiring separate discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION There were no items identified as items not requiring separate discussion. V DELEGATIONS (a) Shawn Dillon, Manager – Electrical and Traffic Design, York Region, Transportation and Community Planning Department, Traffic Management and ITS Re: Planned Reconstruction of Traffic Control Signals at Yonge Street and Wellington Street Mr. Dillon provided an update of York Region’s plan to reconstruct the signals at Yonge and Wellington Streets. He noted areas requiring modification and other constraints that need to be addressed to improve the maintenance issues, however, he advised that the improvements will not improve the operational aspects of this intersection. Mr. Dillon reviewed the next steps and indicated the Region will work with the Town as this initiative progresses. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee Meeting Report Tuesday, June 19, 2012 Page 3 of 9 (b) Wendy Nott, representing 1623 Wellington Street Developments (Added Item) Re: Item 20 – PL12-031 – Applications to Amend the Official Plan and Zoning By-law 1623 Wellington Street Developments Limited 1623 Wellington Street East File Numbers D09-02-11 and D14-06-11 Ms Nott noted that her client and consultants were available for any questions regarding this development. She explained how they have addressed staff concerns and limitations with an amended proposal including an increased employment ratio. Ms Nott requested permission for drive-thru capabilities and that this be included in the by-law. She stated that the proposal was appropriate for the area with good urban design and functionality. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (c) Angela Sciberras, Macaulay Shiomi Howson Ltd., representing Helen Grey- Noble (Added Item) Re: Item 19 – PL12-030 – Draft Plan of Subdivision and Zoning By-law Amendment Applications Jane Gibb Strawbridge and Harry Thomas Gordon Strawbridge (Norm and Helen Grey-Noble) LOT 56, RCP 10328, EXCEPT PART 34, 65R-16898 14726 Bayview Avenue File Numbers D14-03-11 and D12-01-11 Ms Sciberras provided an update on the status of the applications and reviewed the development process. She noted revisions to the draft plan as a result of the site plan review. Ms Sciberras advised that the property has been purchased by a company known for high quality homes. She stated that they were working on design details to meet criteria and have made revisions to address area residents concerns. She noted aspects of the environmentally protected areas, trail connections, and that the existing farmhouse is being assessed for heritage features. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None General Committee Meeting Report Tuesday, June 19, 2012 Page 4 of 9 General Committee recommends: THAT General Committee refer the additional information regarding Item 17 – PL12-026 – Application for Site Plan Approval Gordon and Joyce Allen 15393 Yonge Street File Number D11-04-12 CARRIED VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 17. PL12-026 – Application for Site Plan Approval Gordon and Joyce Allen 15393 Yonge Street File Number D11-04-12 General Committee recommends: THAT report PL12-026 be received; and THAT Site Plan Application File D11-04-12 (Allen) be approved to permit the development of the subject lands for the conversion of the existing building to an office use, demolish the existing rear addition, and build a new 228 m2 rear addition; and THAT the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 18. PL12-028 – Draft Plan of Subdivision and Zoning By-law Amendment Applications 2197616 Ontario Inc. (Genview II) 908 Vandorf Sideroad File Numbers D12-04-07 and D14-12-07 General Committee recommends: THAT report PL12-028 be received; and THAT Draft Plan of Subdivision 2197616 Ontario Inc. (Genview II), File: D12-04-07 be approved subject to Conditions of Approval attached as Appendix “A" being fulfilled prior to final approval; and THAT Application to Amend the Zoning By-law File: D14-12-07 be approved, to rezone a portion of the subject lands from “Oak Ridges Moraine Rural (RU-ORM) Zone” to “Detached Dwelling Second Density Residential Holding (H)R2-90 Exception Zone”, “Major Open Space (O-9) Exception Zone” and “Environmental Protection (EP-6) Exception Zone” to permit a 20 unit residential plan of subdivision; and THAT a total of 20 units (66 persons equivalent) of sewage and water capacity be allocated to the proposed draft plan of subdivision; and General Committee Meeting Report Tuesday, June 19, 2012 Page 5 of 9 THAT the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 19. PL12-030 – Draft Plan of Subdivision and Zoning By-law Amendment Applications Jane Gibb Strawbridge and Harry Thomas Gordon Strawbridge (Norm and Helen Grey-Noble) LOT 56, RCP 10328, EXCEPT PART 34, 65R-16898 14726 Bayview Avenue File Numbers D14-03-11 and D12-01-11 General Committee recommends: THAT report PL12-030 be received; and THAT Draft Plan of Subdivision Jane Gibb Strawbridge and Harry Thomas Gordon Strawbridge, File: D12-01-11 be approved by the Town of Aurora subject to the Conditions of Approval attached as Appendix “A" being fulfilled prior to final approval; and THAT Application to Amend the Zoning By-law File: D14-03-11 be approved, to rezone the subject lands from “Oak Ridges Moraine Rural (RU-ORM) Zone” to “Detached Dwelling Second Density Residential (R2- 91) Exception Zone”, “Detached Dwelling Second Density Residential (R2- 92) Exception Zone” and “Environmental Protection (EP-6) Exception Zone” to permit a 89 unit residential plan of subdivision; and THAT the implementing Zoning By-law be brought forward to a future Council meeting for enactment; and THAT a total of 89 units (294 persons equivalent) of sewage and water capacity be allocated to the draft plan of subdivision lands from the Town’s allocation for 2011/2012; and THAT the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 20. PL12-031 – Applications to Amend the Official Plan and Zoning By-law 1623 Wellington Street Developments Limited 1623 Wellington Street East File Numbers D09-02-11 and D14-06-11 General Committee recommends: THAT staff report PL12-031 be received; and THAT Application to Amend the Official Plan, File: D09-02-11 be approved as modified to permit a site specific official plan policy applying to a portion of the subject lands to permit expanded and stand alone commercial uses within the Business Park designation; and General Committee Meeting Report Tuesday, June 19, 2012 Page 6 of 9 THAT Application to Amend the Zoning By-law File: D14-06-11 be approved, to rezone the subject lands from “Rural (RU) Zone” to a site specific “Business Park Holding (H)BP Exception Zone” and “Business Park (BP) Zone” as modified to permit business park and commercial retail uses; and THAT by-laws to adopt the Official Plan Amendment and implement the zoning by-law amendment will be presented at a future Council Meeting for enactment; and THAT drive-thru facilities be permitted. CARRIED 22. PR12-025 – Aurora Historical Society Collection Review – Consultant Recommendation General Committee recommends: THAT report PR12-025 be received; and THAT Council authorize the Mayor and Town Clerk to engage the services of Cultural Asset Management Group to conduct a review of the Aurora Historical Society Collection with an upset budget limit of $50,000.00. CARRIED Councillor Humfryes left the meeting due to a previously declared pecuniary interest at 9:24 p.m. 7. CFS12-025 – Award of Tender CFS2012-47 – Supply and Delivery of Avaya Switches for WAN (Wide Area Network) Edge Connectivity General Committee recommends: THAT report CFS12-025 be received; and THAT Tender CFS2012-47 – Supply & Delivery of Avaya Switches for WAN Edge Connectivity be awarded to Smart IP Inc. in the amount of $57,269.37, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED Councillor Humfryes returned to the meeting after the vote regarding Item 7 at 9:29 p.m. General Committee Meeting Report Tuesday, June 19, 2012 Page 7 of 9 10. IES12-032 – Award of Tender IES2012-15 – Stream Restorations Downstream of the Seaton Drive Culvert General Committee recommends: THAT report IES12-032 be received; and THAT Tender IES2012-15 – Streambed and Stream Bank Restorations Downstream of the Seaton Drive Culvert be awarded to Dynex Construction Inc. in the amount of $116,370.00, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 11. IES12-033 – Award of Contract for Consulting Services – Design for the Reconstruction of Vandorf Sideroad 300m east of Bayview to Leslie Street – RFP IES2012-42 General Committee recommends: THAT report IES12-033 be received; and THAT the Contract for the provision of consulting services for the design of the reconstruction of Vandorf Sideroad from 300m East of Bayview to Leslie Street be awarded to Genivar Inc. for $89,782.00, excluding taxes; and THAT additional funding in the amount of $12,698.00 be approved from the storm sewer reserve; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 12. IES12-034 – Award of Contract for Remedial Works to Reduce Extraneous Flow in the Wastewater Collection System General Committee recommends: THAT report IES12-034 be received; and THAT Council award the 2012 remedial works to reduce extraneous flows in the wastewater collection system to Liquiforce Sewer Services based on the unit prices contained in the Town of Newmarket contract RFP2010- 47 for a 2012 upset limit of $450,000.00 excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED General Committee Meeting Report Tuesday, June 19, 2012 Page 8 of 9 21. PR12-020 – Stewart Burnett Multi-Purpose Artificial Sports Field Councillor Gaertner relinquished the Chair to Deputy Mayor Abel at 10:09 p.m. Councillor Gaertner resumed the Chair at 10:12 p.m. General Committee recommends: THAT the Procedural By-law be waived to extend the hour. CARRIED General Committee put forward no recommendation regarding this Item. 25. HAC12-07 – Heritage Advisory Committee Report, June 11, 2012 General Committee recommends: THAT Council adopt the Heritage Advisory Committee recommendations from the June 11, 2012 meeting. CARRIED General Committee recommends: THAT the following Items 3, 5, 6, 8, 9, 15, 23, 24, and 26 be referred to Council; and 3. CAO12-012 – Town of Aurora Strategic Plan 5. CFS12-023 – 2012 Budget Debrief Follow-Up 6. CFS12-024 – Pre-Audit 2011 Budget Report as at December 31, 2011 8. CFS12-026 – Expenses Excluded from the 2011 Budget 9. IES12-031 – Drinking Water Quality Management Standard Update Report 15. IES12-037 – 2012 Water Audit Report for Town of Aurora 23. PR12-027 – Award of Tender PRS 2012-30 – Earthworks and Servicing of 15059 Leslie Street 24. EAC12-07 – Environmental Advisory Committee Report, June 7, 2012 26. Memorandum from the Chief Administrative Officer Re: Interim Report No. 2 of the Ad Hoc Negotiating Working Group to Negotiate a New Cultural Services Purchase Agreement THAT the following Items 1, 2, 4, 13, 14, and 16 be referred to the July 17, 2012 Council meeting. 1. CAO12-010 – Live Streaming Media via Internet Pilot General Committee Meeting Report Tuesday, June 19, 2012 Page 9 of 9 2. CAO12-011 – Community Consultation for Disbursement of Hydro Funds 4. CFS12-021 – Capital Projects Status & Closure Report as of December 31, 2011 13. IES12-035 – Sidewalk Policy Review 14. IES12-036 – Information Regarding Colour Choices for Town of Aurora Operational Vehicles 16. PL12-001 – Delegation Authority for Minor Development Agreements CARRIED VIII NEW BUSINESS/GENERAL INFORMATION Councillor Pirri congratulated the Aurora Historical Society on their Strawberry Tea event. Councillor Thompson requested that information regarding the project along Wellington Street, from Bayview Avenue to Highway 404, be added to the Town’s website for residents to access. Councillor Buck advised that excavation along Spruce Street may have affected the trees’ roots and inquired about the monitoring of these types of projects. The Director of Infrastructure and Environmental Services advised that they follow the same construction practices for all projects, which includes an arborist’s report, and that, to date, no trees have died. He noted that all projects are monitored. IX CLOSED SESSION None X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:46 p.m. CARRIED COUNCILLOR WENDY GAERTNER JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF JUNE 19, 2012 RECEIVED FINAL APPROVAL BY COUNCIL ON JUNE 26, 2012 WITH THE EXCEPTIONS OF ITEMS 12 AND WHICH WERE PULLED AND APPROVED AS RECOMMENDED AND ITEM 20 WHICH WAS PULLED AND DEFEATED AND ITEM 21 WHICH WAS PULLED AND APPROVED AS AMENDED AND ITEM 14 WHICH WAS PULLED, TABLED AND WILL BE FORWARDED TO THE JULY 17, 2012 COUNCIL MEETING.