MINUTES - General Committee - 20120605
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, June 5, 2012
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Councillors Abel,
Ballard, Buck, Gallo, Humfryes (arrived 7:19 p.m.), Pirri,
Thompson, and Mayor Dawe (arrived 7:29 p.m.)
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of
Administration, Director of Legal Services/Town Solicitor,
Director of Building and By-law Services, Director of
Corporate and Financial Services/Treasurer, Director of
Infrastructure and Environmental Services, Director of
Parks and Recreation Services, Director of Planning and
Development Services, and Council/Committee Secretary
Councillor Gaertner called the meeting to order at 7:02 p.m.
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 10, 12, and 13 were identified as items requiring separate
discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 8, 9, and 11 were identified as items not requiring separate discussion.
General Committee Meeting Report
Tuesday, June 5, 2012
Page 2 of 6
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
8. PR12-022 – Petch House Location
THAT report PR12-022 be received; and
THAT Council approve the area adjacent to the Aurora Seniors Centre in
the vicinity of the Community Arboretum entrance, to be the final location
for the Petch House, as identified in the attached plan.
9. PR12-023 – Selection of the Food Vendors for the Concerts in the
Park, Theatre in the Park and Movies in the Park
Events for 2012
THAT report PR12-023 be received; and
THAT Council endorse the following staff recommendation for the
operation and management of food vending services for the 2012
Concerts in the Park, Movies in the Park and Theatre in the Park events;
and
THAT Council direct staff to enter into an arrangement with M&M Meat
Shops and Poppers Popcorn for July 4, 11, 14, 18, 25 and August 1, 8,
15, 22, 28, 29 and 30, 2012.
11. EDAC12-06 – Economic Development Advisory Committee Report
May 10 and 18, 2012
THAT Council receive the Economic Development Advisory Committee
Report of the May 10 and 18, 2012 meetings for information.
CARRIED
V DELEGATIONS
(a) Joe Pittari, Project Manager, Principal, DPRA
Re: Item 2 – CAO12-009 – Town of Aurora Strategic Plan
Mr. Pittari presented an overview of the Town of Aurora’s 2011-2031 Strategic
Plan including the purpose and objectives of the Plan, how the Plan was
developed, consultation activities, guiding principles, the Vision for Aurora, key
elements of the Plan involving goals, objectives and supporting actions, and
implementation.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 2.
CARRIED
General Committee Meeting Report
Tuesday, June 5, 2012
Page 3 of 6
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor Gaertner relinquished the Chair to Councillor Abel at 7:21 p.m.
1. CAO12-008 – Mid-Year 2011 Population and Employment
General Committee recommends:
THAT report CAO12-008 be received for information.
CARRIED
2. CAO12-009 – Town of Aurora Strategic Plan
General Committee recommends:
THAT report CAO12-009 be received for information.
CARRIED
Councillor Abel returned the Chair to Councillor Gaertner at 7:57 p.m.
3. IES12-030 – Regional Municipality of York – Emergency Medical Services
(EMS)
Request for Renovations to EMS Bays
220 Edward Street (Aurora Fire Hall)
General Committee recommends:
THAT report IES12-030 be received; and
THAT the Mayor and Town Clerk be authorized to execute a
Memorandum of Understanding with the Region of York setting out the
terms and conditions relating to the Region’s proposed renovations to the
EMS bays situated in the Aurora Fire Hall building located at 220 Edward
Street, at the Region’s sole cost and expense and without an increase in
Basic Annual Rent as set out in the current Lease; and
THAT once the renovations have been completed to the satisfaction of the
Town and the Region, that the Mayor and Town Clerk be authorized to
execute an amendment to the current Lease to replace Schedule “B” –
Sketch of Premises; and
THAT the Mayor and Town Clerk be authorized to execute any and all
other documents and ancillary agreements required to give effect to same.
CARRIED
General Committee Meeting Report
Tuesday, June 5, 2012
Page 4 of 6
4. LGL12-010 – Franchise Agreement with Enbridge Gas Distribution
General Committee recommends:
THAT report LGL12-010 be received; and
THAT Council approve the form of draft By-law Number 5431-12
(including the Model Franchise Agreement with Enbridge Gas Distribution
Inc. forming part thereof) attached hereto and authorize the submission
thereof to the Ontario Energy Board for approval pursuant to the
provisions of section 9 of the Municipal Franchises Act; and
THAT Council request the Ontario Energy Board to make an order
dispensing with the assent of the municipal electors of the attached draft
By-law Number 5431-12 (including the Model Franchise Agreement with
Enbridge Gas Distribution Inc. forming part thereof) pursuant to the
provisions of subsection 9(4) of the Municipal Franchises Act.
CARRIED
Councillor Gaertner relinquished the Chair to Councillor Abel at 8:11 p.m.
5. PL12-029 – Planning Applications Status List
General Committee recommends:
THAT report PL12-029 be received for information.
CARRIED
Councillor Abel returned the Chair to Councillor Gaertner at 8:14 p.m.
6. PR12-019 – Culture and Recreation Grant Bi-Annual Allocation
for March 2012
General Committee recommends:
THAT report PR12-019 be received for information.
CARRIED
7. PR12-021 – Award of Request for Quotation PRS2012-25
David English Park Playground Equipment
Supply and Install
General Committee recommends:
THAT report PR12-021 be received; and
THAT Council award RFQ PRS2012-25 for the supply and installation of
Playground Equipment at David English Park to PlayPower LT Canada
Inc. in the amount of $58,958.26, including HST.
CARRIED
General Committee Meeting Report
Tuesday, June 5, 2012
Page 5 of 6
10. PR12-024 – Aurora’s Sesquicentennial Celebration (1863 to 2013)
General Committee recommends:
THAT report PR12-024 be received; and
THAT Council endorse, in principle, the proposed sesquicentennial
community celebration plan as outlined in this report; and
THAT staff be authorized to obtain a Project Manager (contract position)
for the implementation and management of the events; and
THAT sufficient funds in the amount of $100,000.00 be allocated to cover
the costs associated with all aspects of the celebration, including the
recruitment and staffing costs associated with a Project Manager; and
THAT the source of funding be from interest earned and accumulated in
the Council Discretionary Reserve Fund; and
THAT staff be authorized to form a working committee who will work
directly with the Project Manager during the planning and implementation
stages of the Sesquicentennial celebration; and
THAT staff report back to Council periodically on the progress of the
Sesquicentennial initiatives.
CARRIED
12. HAC12-06 – Heritage Advisory Committee Report
May 14, 2012
General Committee recommends:
THAT Council adopt the Heritage Advisory Committee recommendations
from the May 14, 2012 meeting; and
THAT Council reconsider the recommendation from the Special Heritage
Advisory Committee meeting of April 17, 2012, Re: HAC12-008 –
Proposed Demolition of a Listed Heritage Property (non-designated),
15624 Leslie Street – Graham Farm House, Brookfield Homes Limited, 2C
Secondary Plan Area.
CARRIED
13. PRAC12-05 – Parks and Recreation Advisory Committee Report
May 17, 2012
General Committee recommends:
THAT Council adopt the Parks and Recreation Advisory Committee
recommendations from the May 17, 2012 meeting.
CARRIED
General Committee Meeting Report
Tuesday, June 5, 2012
Page 6 of 6
VIII NEW BUSINESS/GENERAL INFORMATION
Councillor Humfryes announced that the Canadian Cancer Society’s Relay for
Life is being held this Friday night, June 8, 7 p.m. to 7 a.m., on the Magna
International grounds in Aurora. She advised that the Town of Aurora has a team
and encouraged everyone to come out and support them, and noted there would
be lots of surprises for visitors. Councillor Humfryes added that entertainment
would be provided at 12:50 a.m. to 1:30 a.m. by the Council Trio of Councillor
Abel, Mayor Dawe, and Councillor Pirri who will be performing on centre stage at
the event.
Councillor Pirri reported that he recently attended the FCM (Federation of
Canadian Municipalities) Annual Conference and he extended a special
congratulations to Councillor Chris Emanuel of the Town of Newmarket who was
elected to the Ontario Regional Caucus.
IX CLOSED SESSION
None
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:02 p.m.
CARRIED
COUNCILLOR WENDY GAERTNER CINDY MAHER, DEPUTY CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JUNE 5, 2012
RECEIVED FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON JUNE 12, 2012, WITH THE EXCEPTION OF ITEMS 7 AND
11 WHICH WERE PULLED AND APPROVED AS RECOMMENDED, AND ITEMS 10
AND 12 WHICH WERE PULLED AND APPROVED AS AMENDED.