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MINUTES - General Committee - 20120515 THE TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, May 15, 2012 ATTENDANCE COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Humfryes, Pirri, Thompson, and Mayor Dawe MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Deputy Clerk/Manager of Administration, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Councillor Gallo called the meeting to order at 7:00 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA General Committee recommends: THAT Items 8 and 9, and Delegation (c) be removed from the agenda. 8. Deferred from General Committee meeting of May 1, 2012 (Items 3, 4, & 5) 3. CFS12-013 – Administrative Policy Revision: Policy No. 1 Applicability of Administrative Policies & Procedures 4. CFS12-014 – Administrative Policy Revision: Policy No. 5 Council/Staff Communications 5. CFS12-016 – Administrative Policy Revision: Policy No. 57 Compensation and Support for Members of Council 9. Memorandum from the Director of Corporate & Financial Services/Treasurer Re: Additional Materials for Policy Review Discussions General Committee Meeting Report Tuesday, May 15, 2012 Page 2 of 5 Delegation (c) Dan Elliott, Director of Corporate and Financial Services/Treasurer Re: Administrative Policies Update CARRIED General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional item, be approved:  Additional Information to Item 1 – IES12-026 – Wellington Street West Entrance Features CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 3, 5, 6, and 7 were identified as items requiring separate discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 2 and 4 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 2. IES12-028 – Assumption of Municipal Services – Mattamy (Aurora) Ltd. THAT report IES12-028 be received; and THAT Council assume the municipal services contained within registered plan 65M-4037 and 65M-4047 being Mattamy (Aurora) Limited subdivision as detailed in Report No. IES12-028; and THAT Council enact draft By-law No. 5430-12 for the assumption of the subject municipal services. 4. PL12-018 – Application for Site Plan Approval Town of Aurora – Bulk Barn Proposal 15059 Leslie Street Part of Lot 19, Concession 3 File: D11-05-12 THAT report PL12-018 be received; and THAT subject to any issues or comments raised by Council, that Site Plan Application D11-05-12 be approved to permit development of the subject lands for the construction of the corporate head office for Bulk Barn Foods consisting of a two-storey building of approximately 5924 m2 (63,767 sq.ft.) and its distribution centre of approximately 25,363 m2 (273,000 sq. ft.) gross floor area; and General Committee Meeting Report Tuesday, May 15, 2012 Page 3 of 5 THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED V DELEGATIONS (a) Anca Mihail, Manager of Engineering and Capital Delivery Re: Item 1 – IES12-026 – Wellington Street West Entrance Features Ms Mihail reported to Council on the status of investigations and options for the Wellington Street West and Bathurst Street hardscape and landscape entrance features. She reviewed the proposed construction of sidewalks, coloured shoulder strips, and medians to be incorporated in the area. Ms Mihail noted the replacement of 21 existing boulevard street lights with new decorative street lights with banner arms, the installation of eight new additional decorative street lights with banner arms on existing utility poles, and the installation of new poles where required for increased illumination. She said that five decorative crosswalks would be added with red brick zebra patterns at two intersections. Ms Mihail advised that the existing entry sign would remain on the south side of Wellington Street West and proposed an additional new gateway sign, similar to the one at Highway 404 and Aurora Road, to be installed on the south east corner of Bathurst Street and Wellington Street West. She noted the potential funding sources and options and requested Council’s consideration of the proposed streetscape features. General Committee recommends: THAT the comments of the delegate be received and referred to Item 1. CARRIED (b) Luigi Colangelo, Manager of Operations Re: Item 3 – IES12-029 – Standard of Care, Safe Water Drinking Act, 2002 Mr. Colangelo informed Council that on January 1, 2013, the Statutory Standard of Care for municipal drinking water systems will come into force. He noted that the Standard has been designed to assist municipalities in meeting the statutory standard of care and to ensure that there is an accredited operating authority, with an operational plan and quality management system. Mr. Colangelo reviewed Aurora’s organizational structure of ownership for the drinking water system and the associated responsibilities and authority of the roles. Mr. Colangelo noted the need for due diligence, compliance responsibilities, and the potential repercussions to breaches of the Standard of Care and the Safe Water Drinking Act, 2002. General Committee recommends: THAT the comments of the delegate be received and referred to Item 3. CARRIED VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None General Committee Meeting Report Tuesday, May 15, 2012 Page 4 of 5 VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. IES12-026 – Wellington Street West Entrance Features General Committee recommends: THAT report IES12-026 be received; and THAT staff proceed with Option 1 (no new poles added) as identified in report IES12-026; and THAT pre-wiring be investigated for potential future installation of streetlight poles. CARRIED 3. IES12-029 – Standard of Care, Safe Water Drinking Act, 2002 General Committee recommends: THAT report IES12-029 be received for information. CARRIED 5. PL12-021 – Second Suites (Basement Apartments) Update Report Zoning By-Law Amendment File No. D14-18-08 General Committee recommends: THAT report PL12-021 be received; and THAT the proposed administrative changes to the Zoning By-law and Registration By-law permitting second suites be approved; and THAT the Amended Zoning By-law and Registration By-law be brought forward to a future Council meeting for enactment. CARRIED 6. AAC12-06 – Accessibility Advisory Committee Report, May 2, 2012 General Committee recommends: THAT Council adopt the Accessibility Advisory Committee recommendations from the May 2, 2012 meeting. CARRIED 7. EAC12-06 – Environmental Advisory Committee Report, May 7, 2012 General Committee recommends: THAT Council adopt the Environmental Advisory Committee recommendations from the May 7, 2012 meeting. CARRIED General Committee Meeting Report Tuesday, May 15, 2012 Page 5 of 5 VIII NEW BUSINESS/GENERAL INFORMATION Councillor Buck advised Council of the information received from the Director of Infrastructure and Environmental Services with regard to water turn-off costs during business hours and the costs after-hours. She indicated that a notice of motion may be forthcoming. IX CLOSED SESSION General Committee recommends: THAT a Closed Session General Committee meeting be convened to consider: 1. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: CLS12-010 - Applications for the Accessibility Advisory Committee, Trails and Active Transportation Committee and Council Compensation Ad-Hoc Committee CARRIED X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:42 p.m. CARRIED COUNCILLOR JOHN GALLO CINDY MAHER, DEPUTY CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF MAY 15, 2012 RECEIVED FINAL APPROVAL AT COUNCIL ON MAY 22, 2012 WITH THE EXCEPTION OF ITEM 1 WHICH WAS APPROVED AS AMENDED, AND ITEMS 4 AND 7 WHICH WERE APPROVED AS ORIGINALLY PRESENTED.