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MINUTES - General Committee - 20120221 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, February 21, 2012 ATTENDANCE COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors Ballard, Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe MEMBERS ABSENT Councillor Abel OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Building and By-law Services, Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services, Director of Legal Services/ Town Solicitor, Director of Parks and Recreation Services, Director of Planning and Development Services, and Council/Committee Secretary Councillor Buck called the meeting to order at 7:01 p.m. I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF THE AGENDA General Committee recommends: THAT Item 12 – PL12-002 – Regional Modifications and Approval of the Town’s Official Plan (2010) be deferred to a meeting on March 6, 2012. CARRIED General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, as amended and with the following additional items, be approved:  Delegation (f) Mr. Michael Snell, Resident Re: Item 1 - PR12-005 – Club Aurora Fitness Centre Business Plan  Delegation (g) Ms Joan Hurst and Ms Barb Allan, Directors, The ABLE Network Re: Item 1 - PR12-005 – Club Aurora Fitness Centre Business Plan General Committee Meeting Report Tuesday, February 21, 2012 Page 2 of 9  Correspondence from Adam Thompson, Planner, Novatech Engineering Consultants Ltd. Re: Item 12 – PL12-002 – Regional Modifications and Approval of the Town’s Official Plan (2010)  Delegation (h) Mr. N. Potgieter, Resident Re: Item 12 – PL12-002 – Regional Modifications and Approval of the Town’s Official Plan (2010)  Delegation (i) Mr. Klaus Wehrenberg, Resident Re: Item 15 - PR12-006 – Agreement for Purchase and Sale CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 4, 15, 19, and 20 were identified as items requiring separate discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 3, 5, 6, 7, 8, 9, 10, 11, 13, 14, 16, 17, 18, and 21 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 3. Deferred from General Committee Meeting of February 7, 2012 (Item 2) BBS12-001 – Customer Service Strategy (CSS) THAT report BBS12-001 be received; and THAT staff be authorized to proceed with process mapping in the amount of $30,630 for the ‘Build’ phase of the Customer Service implementation plan as described here in report BBS12-001; and THAT staff report back to Council with a progress report prior to commencing the ‘Mobilization’ phase of the Customer Service Project. 5. Deferred from General Committee Meeting of February 7, 2012 (Item 10) EDAC12-02 – Economic Development Advisory Committee Report January 12, 2012 THAT Council adopt the Economic Development Advisory Committee recommendations of the January 12, 2012 meeting. General Committee Meeting Report Tuesday, February 21, 2012 Page 3 of 9 6. Deferred from General Committee Meeting of February 7, 2012 (Item 11) PRAC12-01 – Parks and Recreation Advisory Committee Report, January 19, 2012 THAT Council adopt the Parks and Recreation Advisory Committee recommendations of the January 19, 2012 meeting. 7. IES12-008 – Alternative Calming Measures on Kennedy Street West – Bathurst Street to Murray Drive THAT report IES12-008 be received for information. 8. IES12-009 – Traffic Calming Review Program for the Northeast Quadrant of Yonge Street and Wellington Street East THAT report IES12-009 be received for information. 9. IES12-010 – Submission of Annual Drinking Water Quality Report THAT report IES12-010 be received for information. 10. IES12-011 – Award of Tender IES2012-04 – For the Supply and Operation of Six (6) Contracted High Dump Dual Gutter Broom Street Sweepers for the Removal of Winter Sand and Other Debris on Roadways in the Town of Aurora THAT report IES12-011 be received; and THAT Tender IES2012-04 – for the Supply and Operation of Six (6) Contracted High Dump Dual Gutter Broom Street Sweepers for the Removal of Winter Sand and Other Debris on Roadways in the Town Of Aurora, for one year ending December 31, 2012 (with the option to renew for an additional two, one-year periods), be awarded to A & G The Road Cleaners Ltd. in the amount of $53,394, excluding taxes; and THAT Council authorize the Director to renew Tender IES2012-04 for an additional two, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 11. LGL12-003 – Authority to Legislate the Flying of Canadian Flags THAT report LGL12-003 be received; and THAT Council encourages all Town residents who choose to display the National Flag of Canada to do so in a manner that is respectful of our national symbol and is in accordance with federal protocol regarding its display and use. General Committee Meeting Report Tuesday, February 21, 2012 Page 4 of 9 13. PL12-005 – Planning Application Fees and Heritage Properties THAT report PL12-005 be received for information. 14. PL12-007 – Public Planning Meeting Notification Process – Public Notice THAT report PL12-007 be received for information. 16. Memorandum from Councillor Abel Re: Correspondence from the Aurora Cultural Centre THAT the memorandum regarding Correspondence from the Aurora Cultural Centre be received for information. 17. EAC12-03 – Environmental Advisory Committee Report February 2, 2012 THAT Council adopt the Environmental Advisory Committee recommendations of the February 2, 2012 meeting. 18. EDAC12-03 – Economic Development Advisory Committee Report February 9, 2012 THAT Council adopt the Economic Development Advisory Committee recommendations of the February 9, 2012 meeting. 21. CAO12-005 – Town of Aurora Strategic Plan THAT report CAO12-005 be received; and THAT staff be directed to proceed with public consultation based on the Draft Strategic Plan. CARRIED V DELEGATIONS (a) Ms Trish Schildt, Representing Club Aurora Cyclefit Members Re: Item 1 – PR12-005 – Club Aurora Fitness Centre Business Plan Ms Schildt, a resident of Newmarket and a member of Club Aurora for seven years, stated that the business plan presented by Parks and Recreation Services is necessary to continue providing positive and healthy lifestyle choices for Aurora residents and the surrounding communities. She noted that the current cost is lower than most fitness studios and provides many membership options while being affordable for families and individuals. Ms Schildt added that, although her membership costs twenty percent more as a non-resident, she can justify the cost for the return on her money. She observed that the older equipment is worn, with potential safety issues, and needs to be replaced. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee Meeting Report Tuesday, February 21, 2012 Page 5 of 9 (b) Dr. Peter H. Waxer, Resident Re: Item 1 – PR12-005 – Club Aurora Fitness Centre Business Plan Dr. Waxer, a member since the inception of Club Aurora, advised he had four issues to bring forward. Firstly, he noted that the request for funds stems from the fact that the fitness equipment needs repair because it is well-used which is proof of the success of the Fitness Centre. Secondly, Dr. Waxer requested Council to consider the ramifications of the absence of new funds for equipment maintenance and repair and suggested that Club members would be drawn to other settings. Thirdly, he observed that municipalities surrounding Aurora are aware that a sense of community is an important civic dynamic and recent times have seen the establishment of municipally-funded fitness centres in Whitchurch-Stouffville, King Township, Schomberg, Bradford, and soon, Richmond Hill. Dr. Waxer hoped that Council would hold to similar values in providing and supporting facilities for Aurorans. Fourthly, he referred to discussions regarding a potential youth centre and stated that the current request for funding is important in maintaining a facility that already provides services not only to the youth segment of Aurora but to many other citizens as well. Dr. Waxer closed by reiterating that the need for repair funds is proof that the Fitness Centre is a vibrant and well-used facility that is worthy of support by all members of the Aurora community. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (c) Ms Nellie Bavdek, Representing Club Aurora Seniors Re: Item 1 – PR12-005 – Club Aurora Fitness Centre Business Plan Ms Bavdek, a member since the first year of Club Aurora, stated that new, quality equipment is needed. She advised that she attends the facility four to five times per week and has made lasting friendships. Ms Bavdek noted that some members don’t stay because the equipment is outdated. She said the Club is beneficial to seniors and all members, is a reflection of the Town, and suggested that funding improvements would attract new members. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (d) Roger Alberton, Resident Re: Item 1 – PR12-005 – Club Aurora Fitness Centre Business Plan Mr. Alberton, a member of Club Aurora for twenty years with his wife, stated that his three teenage children are also members. He remarked on the caring staff and the Club’s essential role in the community. Mr. Alberton observed that most of the equipment was original and needs to be maintained for the next generation. He suggested that the membership was declining due to the old and substandard equipment. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee Meeting Report Tuesday, February 21, 2012 Page 6 of 9 (f) Mr. Michael Snell, Resident Re: Item 1 - PR12-005 – Club Aurora Fitness Centre Business Plan Mr. Snell, a member of Club Aurora since 1989, stated that he is a foster parent and has been proud to foster teenage boys. He said that Club Aurora has played almost a mentoring role, is inclusive, and was helpful with the rehabilitation of a head injury of a former foster son. Mr. Snell suggested that the Club was kind of dying and he implored Council to consider the figures, past and present. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (g) Ms Joan Hurst and Ms Barb Allan, Directors, The ABLE Network Re: Item 1 - PR12-005 – Club Aurora Fitness Centre Business Plan Ms Hurst, on behalf of The ABLE Network, noted that Club Aurora is affordable, inclusive, and a safe environment where participants are helped by staff, which is in line with their goal of being community-based and inclusive. She expressed support for the request for new equipment. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT Item 1 be brought forward for consideration. CARRIED 1. Deferred from General Committee Meeting of February 7, 2012 (Item 9) PR12-005 – Club Aurora Fitness Centre Business Plan General Committee recommends: THAT report PR12-005 be received; and THAT the 2012 Capital Budget request for Club Aurora be approved. CARRIED (e) David Heard, Heritage Advisory Committee Member Re: Item 19 – HAC12-02 – Heritage Advisory Committee Report, February 13, 2012 Mr. Heard advised that he had hoped to present an idea that he had recently presented to the Heritage Advisory Committee but there had been a last-minute request from the owners of the property to not move forward. He requested that Council approve the request of the owners of the clock tower building for funding to repair the clock. General Committee Meeting Report Tuesday, February 21, 2012 Page 7 of 9 General Committee recommends: THAT Item 19 be brought forward for consideration. CARRIED 19. HAC12-02 – Heritage Advisory Committee Report, February 13, 2012 (2) Memorandum from the Manager of Heritage Planning and Urban Design Re: Former Aurora Post Office and Historic Clock Tower Building 15213 Yonge Street, Aurora General Committee recommends: THAT this item be referred back to the Heritage Advisory Committee for further clarification. CARRIED General Committee recommends: THAT Council adopt the remainder of the Heritage Advisory Committee recommendations of the February 13, 2012 meeting. CARRIED (h) Mr. N. Potgieter, Resident Re: Item 12 – PL12-002 – Regional Modifications and Approval of the Town’s Official Plan (2010) Mr. Potgieter deferred his comments as Item 12 had been deferred. (i) Mr. Klaus Wehrenberg, Resident Re: Item 15 – PR12-006 – Agreement for Purchase and Sale Mr. Wehrenberg expressed his support of the report and commended the staff who thought of obtaining the easement twenty years ago and also current staff—the Director of Parks and Recreation Services and Mr. Jim Tree, Parks Manager—who developed this concept. He stated this was an example of what the Town needs to do more of in order to make connections between trail corridors and make the trails network a reality, so that people can traverse off-road. Mr. Wehrenberg thanked the former and current staff for their efforts in bringing it this far. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None General Committee Meeting Report Tuesday, February 21, 2012 Page 8 of 9 VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. Memorandum from the Director of Parks & Recreation Services Re: Club Aurora Fitness – Supplementary Information General Committee recommends: THAT the memorandum regarding Club Aurora Fitness – Supplementary Information be received for information. CARRIED 4. Deferred from General Committee Meeting of February 7, 2012 (Item 3) CAO12-003 – Alternatives to Bullfrog Power Procurement General Committee recommends: THAT report CAO12-003 be received; and THAT staff investigate the development of two (2) 10 kW microFIT Solar PV systems on Town-owned buildings and report back with a full benefit/cost analysis when possible. CARRIED 15. PR12-006 – Agreement for Purchase and Sale General Committee recommends: THAT report PR12-006 be received; and THAT Council approve the proposed terms and conditions, as detailed within this report, to be included within an Agreement for Purchase and Sale; and THAT staff report back to Council regarding the final Agreement. CARRIED 20. PRAC12-02 – Parks and Recreation Advisory Committee Report February 16, 2012 (Delegation (a)) Brent MacKinnon, President, and Bill Reid, Board Member, Aurora Community Tennis Club Re: Seeking Endorsement Letter of Support from the Municipality re Trillium Grant for the Fleury Park Renovation Project General Committee recommends: THAT the comments of the delegates be received; and THAT the Parks and Recreation Advisory Committee recommend to Council that the Aurora Community Tennis Club’s grant application to the Ontario Trillium Foundation for $150,000 to build two additional tennis courts at Fleury Park be supported by Council through a letter of endorsement. CARRIED General Committee Meeting Report Tuesday, February 21, 2012 Page 9 of 9 20. PRAC12-02 – Parks and Recreation Advisory Committee Report February 16, 2012 (1) PRAC12-002 - Leash Free Park Requirements General Committee recommends: THAT report PRAC12-002 be received; and THAT the Parks and Recreation Advisory Committee recommend to Council that staff be directed to complete a needs analysis for a leash-free dog park in the Town and report back to the Committee. CARRIED VIII NEW BUSINESS/GENERAL INFORMATION Councillor Gaertner informed that the Heritage awards presentations will take place on Thursday, February 23, 2012 at 7:00 p.m. in Council Chambers at the Heritage Celebration Ceremony. IX CLOSED SESSION None X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 8:50 p.m. CARRIED COUNCILLOR EVELYN BUCK JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 21, 2012 RECEIVED FINAL APPROVAL AT COUNCIL ON FEBRUARY 28, 2012 WITH THE EXCEPTION OF ITEMS 3, 9 AND 10 WHICH WERE ADOPTED AS PRESENTED, ITEM 8 WHICH WAS ADOPTED AS AMENDED AND ITEMS 11 AND 14 WHICH WERE DEFERRED TO THE MARCH 27, 2012 COUNCIL MEETING.