MINUTES - General Committee - 20120417
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, April 17, 2012
ATTENDANCE
COMMITTEE MEMBERS Councillor Humfryes in the Chair; Councillors Abel,
Ballard, Buck, Gaertner, Gallo, Pirri, Thompson, and
Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Manager of Building Code and
Inspections, Director of Parks and Recreation Services,
Director of Planning and Development Services,
Director of Infrastructure and Environmental Services,
Director of Corporate and Financial Services/Treasurer,
and Council/Committee Secretary
Councillor Humfryes called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF THE AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved, with the following addition:
Aurora Official Plan, Schedule ‘I’ - Proposed Road Classifications
Re: Item 13 - Motion for Which Notice Has been Given (b)
Councillor Gaertner Re: Sidewalk Policy
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 6, 10, and 13 were identified as items requiring separate discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, 7, 8, 9, 11, and 12 were identified as items not requiring separate
discussion.
General Committee Meeting Report
Tuesday, April 17, 2012
Page 2 of 6
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. IES12-019 – Leslie Street Sidewalk, Multi-Use Path and Illumination Design
THAT report IES12-019 be received; and
THAT Council approve the funding of $23,500 from the Development
Charges Reserve for the detailed design of the sidewalk, multi-use path
and illumination on Leslie Street between Wellington Street East and State
Farm Way that will be managed by York Region as part of a Regional
project.
3. IES12-020 – Devins Drive Public School Traffic Concerns Follow-Up Report
THAT report IES12-020 be received; and
THAT the request be denied for the following streets to be designated as
official Community Safety Zones:
• Crawford Rose Drive between Kemano Road and Orchard Heights
Boulevard
• Kemano Road between Crawford Rose Drive and Aurora Heights
Drive
• Devins Drive between Orchard Heights Boulevard and Banff Drive;
and
THAT a school area sign be installed on both approaches of Banff Drive
and on Devins Drive east of Banff Drive; and
THAT a curb depression and concrete slab be provided on the south side
of Kemano Road opposite Banff Drive; and
THAT a letter be sent to Devins Drive Public School with Council
recommendations.
4. IES12-021 – Deferment of the Reconstruction of Centre Street and the
Advancement of the Reconstruction of Tyler Street and George
Street
THAT report IES12-021 be received; and
THAT the reconstruction of Capital Project 31103, the reconstruction of
Centre Street, from Yonge Street to Walton Drive be deferred from 2013
to 2014; and
THAT the reconstruction of Tyler Street, from Yonge Street to George
Street, and George Street, from Tyler Street to Kennedy Street West, be
advanced to design in 2012 and reconstruction in 2013; and
THAT $68,000 be approved for 2012 for the design of the reconstruction
of Tyler Street, from Yonge Street to George Street, and George Street,
from Tyler Street to Kennedy Street West; and
THAT the requested funding be provided from the roads reserve fund.
General Committee Meeting Report
Tuesday, April 17, 2012
Page 3 of 6
5. IES12-022 – Banner Request for St. Andrew’s College
THAT report IES12-022 be received; and
THAT By-law 4897-07.P being the temporary sign by-law, be waived to
permit the use of Town-owned light standards for displaying material as
requested by St. Andrew’s College and as detailed in this report.
7. IES12-024 – Award of Tender IES2012-03 – Reconstruction of Glass Drive
THAT report IES12-024 be received; and
THAT Tender IES2012-03 – Reconstruction of Glass Drive be awarded to
Direct Underground Inc. in the amount of $1,628,077, excluding taxes;
and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
8. PR12-013 – Property Use Agreements
THAT report PR12-013 be received; and
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and Stronach Boulevard
Developments & Adena Wellington Developments Inc. (TSG) for the year
2012 to facilitate the Aurora Youth Soccer Club’s (AYSC) use of soccer
fields on the former Magna lands; and
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and St. Andrew's College (SAC)
for the year 2012 to facilitate the Aurora Youth Soccer Club’s (AYSC) use
of soccer fields on SAC lands.
9. PR12-014 – Petch House Restoration Contractor
THAT report PR12-014 be received; and
THAT Council authorize a Sole Source expenditure not to exceed
$75,000.00 for the specialized restoration services required to complete
the Petch House Project.
11. AAC12-05 – Accessibility Advisory Committee Report, April 4, 2012
THAT Council adopt the Accessibility Advisory Committee
recommendations of the April 4, 2012 meeting.
12. HAC12-04 – Heritage Advisory Committee Report, April 9, 2012
THAT Council adopt the Heritage Advisory Committee recommendations
of the April 9, 2012 meeting.
CARRIED
General Committee Meeting Report
Tuesday, April 17, 2012
Page 4 of 6
General Committee recommends:
THAT the Procedural By-law be waived for the addition of a delegation to
the agenda.
CARRIED
V DELEGATIONS
(a) Miloslav Prikryl
Re: Item 10 – PR12-015 – Community Space for Youth
Mr. Prikryl expressed his concern about the proposed locations for community
space for a youth centre. He stated that, in his opinion, the youth in this area are
being excluded from the downtown area and suggested allowing the youth to
determine the use rather than pre-programming the Centre.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 10 be brought forward for discussion.
CARRIED
10. PR12-015 – Community Space for Youth
General Committee recommends:
THAT report PR12-015 be received; and
THAT Option One: Re-purposing the Fitness Centre and relocate the
Fitness Centre to the Stronach Aurora Recreation Complex (SARC); and
THAT Option Two: Addition to the Aurora Family Leisure Complex
(AFLC) be recommended to Council; and
THAT Council direct staff to report back on capital and operating budgets
for the two preferred options.
CARRIED
General Committee Meeting Report
Tuesday, April 17, 2012
Page 5 of 6
General Committee recommends:
THAT staff be directed to report back on the cost of two additional
gymnasiums.
CARRIED
1. CLS12-008 – Pending List
General Committee recommends:
THAT Council receive report CLS12-008 for information.
CARRIED
6. IES12-023 – Award of Tenders IES2012-10 and IES2011-92 – Fleet Road and
Sidewalk Maintenance Equipment
General Committee recommends:
THAT report IES12-023 be received; and
THAT Hutchinson Farm Supply be retained in the amount of $149,610,
excluding taxes, for the supply and delivery of three (3) 2012 Sidewalk
Tractors based on the results of Tender IES2012-10; and
THAT Toromont CAT be retained in the amount of $26,218, excluding
taxes, for the supply and delivery of one (1) 2012 Asphalt Roller based on
the results of Tender IES2011-92; and
THAT Council approve the additional funding of $103,922.57 from the
Fleet reserve; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
13. Extract from Council Meeting of April 10, 2012
Re: Motion for Which Notice Has Been Given (b)
Councillor Gaertner Re: Sidewalk Policy
General Committee recommends:
THAT this Item be deferred to the next General Committee meeting.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION
None
General Committee Meeting Report
Tuesday, April 17, 2012
Page 6 of 6
IX CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider the following matters:
1. Litigation or potential litigation including matters before
administrative tribunals, affecting the Town or a Local Board; Re:
LGL12-005 – Litigation Status Update – Nubuild Construction Ltd.
v. The Corporation of the Town of Aurora
2. Litigation or potential litigation including matters before
administrative tribunals, affecting the Town or a Local Board; Re:
LGL12-006 – Litigation Status Update (Bondfield)
3. Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; Re: Hervey v. Morris -
Solicitor-Client Privileged Communications
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:06 p.m.
CARRIED
COUNCILLOR SANDRA HUMFRYES JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 17, 2012
RECEIVED FINAL APPROVAL AT COUNCIL ON APRIL 24, 2012 WITH THE
EXCEPTION OF ITEM 5 WHICH WAS PULLED AND ADOPTED AS AMENDED AND
ITEMS 9 AND 10 WHICH WERE PULLED AND APPROVED AS RECOMMENDED.