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MINUTES - General Committee - 20120207 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday, February 7, 2012 ATTENDANCE COMMITTEE MEMBERS Councillor Thompson in the Chair; Councillors Abel, Ballard, Buck, Gaertner (arrived at 7:02 p.m), Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Building and By-law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Councillor Thompson called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the Closed Session be brought forward after the public portion of the meeting. CARRIED General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional information, be approved:  Replacement Page 37 Re: Item 4 - IES12-003 – Multi-Way Stop Sign Control Request at the Kemano Road and Banff Drive Intersection and Crossing Guard Request at the Banff Drive and Devins Drive Intersection CARRIED General Committee Meeting Report Tuesday, February 7, 2012 Page 2 of 8 III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 9, 10, and 11 were identified as items requiring separate discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 5, 6, 7, 8, and 12 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 5. IES12-004 – Water System Financial Plan THAT report IES12-004 be received; and THAT Council endorse the 10-Year Financial Plan for the Aurora Water System; and THAT Staff submit the Financial Plan to the Ministry of Environment before February 29, 2012 as required by the Safe Drinking Water Act and Regulation 453/07. 6. IES12-005 – Government of Canada Accreditation Agreement for Drinking Water System THAT report IES12-005 be received; and THAT the Mayor and Town Clerk be authorized to execute the Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. 7. IES12-007 – Atria Network LP Municipal Access Agreement Termination THAT report IES12-007 be received; and THAT the Mayor and Town Clerk be authorized to terminate the Atria Network LP Municipal Access Agreement. 8. PR12-004 – Engagement of Design Engineer for 15059 Leslie Street Servicing THAT report PR12-004 be received; and THAT Cole Engineering Group Ltd. be engaged to provide Consulting Engineering Services for the design, tendering and administration for servicing 15059 Leslie Street in the amount of $381,490.00, excluding taxes; and General Committee Meeting Report Tuesday, February 7, 2012 Page 3 of 8 THAT the Mayor and Town Clerk be authorized to execute an agreement, including any and all documents and ancillary agreements required to give effect to same, with Cole Engineering Group Ltd. for the provision of consulting services; and THAT the provisions within the Purchasing By-law for sole sourcing be implemented to engage the services of Cole Engineering Group Ltd. 12. AAC12-03– Accessibility Advisory Committee Report, February 1, 2012 THAT Council adopt the Accessibility Advisory Committee recommendations of the February 1, 2012 meeting. CARRIED V DELEGATIONS (a) Anthony Santilli, Bullfrog Power Re: Item 3 - CAO12-003 – Alternatives to Bullfrog Power Procurement Anthony Santilli reviewed the history of Bullfrog Power in Ontario and their vision of a future powered by 100% renewable energy. He referred to the standards as set by Bullfrog Power for quality and certifiable green power, by Environment Canada, as well as the annual audit process. Mr. Santilli noted the proven track record, the reduction in emissions in Aurora, and the example the Town sets by utilizing Bullfrog Power. He stated that this assists in educating the public and demonstrates environmental and sustainable leadership. Mr. Santilli informed Council that solar-powered microfit programs cannot make any environmental claims as the power is being sold to the Ontario Power Authority. General Committee recommends: THAT the comments of the delegate be received and referred to Item 3. CARRIED (b) Veronica St. Pierre, Principal, Devins Drive P.S. Re: Item 4 - IES12-003 – Multi-Way Stop Sign Control Request at the Kemano Road and Banff Drive Intersection and Crossing Guard Request at the Banff Drive and Devins Drive Intersection General Committee recommends: THAT General Committee waive the Procedural By-law and allow two alternate delegates to speak on this item. CARRIED on a two-thirds majority. Kendra Purdon reviewed the history and location of Devins Drive Public School and updated Council on the traffic committee established to identify goals and improve the safety by decreasing traffic congestion and increase walking. She noted that the York Region District School Board had conducted a traffic review in February 2011 and stated that she would ask that this review be shared with the Town. Roger Clowater informed Council about some of the areas of concern, and various measures that could be implemented to rectify this situation. He General Committee Meeting Report Tuesday, February 7, 2012 Page 4 of 8 asked that Council reconsider the staff recommendation and he noted the strong support of families with children that attend the school and other area residents. General Committee recommends: THAT the comments of the delegate be received and referred to Item 4. CARRIED (c) Ashley Parkes, Resident Re: Item 1 - PL12-003 – Official Plan Amendment and Zoning By-law Amendment Applications 2177111 Ontario Limited Block C, Plan M-42 Elderberry Trail File: D09-01-11 and D14-05-11 Ashley Parkes informed Council that he attended the Public Planning meeting on this item last September. He stated that he had requested update reports but did not receive any until recently. Mr. Parkes noted that he received a report from the developer last week but wanted Town reports and any third party reports to ensure full transparency. He asked that Council delay their decision until he had time to review all of the information. General Committee recommends: THAT the comments of the delegate be received and referred to Item 1. CARRIED (d) Eros Fiacconi, EGF Associates, on Behalf of Applicant Re: Item 1 - PL12-003 – Official Plan Amendment and Zoning By-law Amendment Applications 2177111 Ontario Limited Block C, Plan M-42 Elderberry Trail File: D09-01-11 and D14-05-11 Eros Fiacconi noted that these applications are modest in-fill applications that have met all the requirements, provided all of the necessary studies, and have been fully reviewed. He said that to delay this any further could undermine the work of staff and he requested that Council adopt the staff recommendations. General Committee recommends: THAT the comments of the delegate be received and referred to Item 1. CARRIED (e) Al Downey, Director of Parks and Recreation Services Re: Item 9 - PR12-005 – Club Aurora Fitness Centre Business Plan The Director of Parks and Recreation Services advised Council that this delegation is in response to a capital budget request for Club Aurora and he introduced the Manager of Recreation to present the business plan and recommendations. The Manager of Recreation provided a brief overview of the mission to promote overall wellness that integrates with other programs in the community to help retain, rebuild and grow Club Aurora. She reviewed the history General Committee Meeting Report Tuesday, February 7, 2012 Page 5 of 8 of the community-based fitness facility that provides many amenities not available at privately-owned institutions and how the Town facility benefits a diverse range of age groups as well as the community partnerships that have been developed. She summarized the memberships, usage demographics and declining revenue that has resulted from equipment that is aging and outdated. The Manager of Recreation stressed the key objectives for the future and how they could be achieved. She requested Council’s consideration to implement a capital repair and replacement schedule for fitness equipment as part of the 2012 Club Aurora Business Plan that will help to achieve their vision to retain, rebuild and regrow Club Aurora. General Committee recommends: THAT the comments of the delegate be received and referred to Item 9. CARRIED VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT Items 4, 1, and 9 be brought forward for consideration. CARRIED 4. IES12-003 – Multi-Way Stop Sign Control Request at the Kemano Road and Banff Drive Intersection and Crossing Guard Request at the Banff Drive and Devins Drive Intersection General Committee recommends: THAT Council receive report IES12-003; and THAT an all-way stop sign control not be installed at the intersection of Banff Drive and Kemano Road; and THAT School Crossing Guards not be provided during the a.m. and p.m. peak periods at the Devins Drive and Banff Drive intersection; and THAT staff work with the school’s traffic committee to explore alternative measures to help rectify the problem and report back to General Committee in April 2012. CARRIED AS AMENDED General Committee Meeting Report Tuesday, February 7, 2012 Page 6 of 8 1. Deferred from General Committee Meeting of January 17, 2012 (Item 5) PL12-003 – Official Plan Amendment and Zoning By-law Amendment Applications 2177111 Ontario Limited Block C, Plan M-42 Elderberry Trail File: D09-01-11 and D14-05-11 General Committee recommends: THAT report PL12-003 be received; and THAT Application to Amend the Official Plan (OPA 34) File D09-01-11 be approved, to redesignate the subject lands from “Private Open Space” to “Estate Residential” to permit the future creation of two estate residential lots and to reduce the lot frontage minimum; and THAT Application to Amend the Zoning By-law File D14-05-11 be approved, to rezone the subject lands from “Major Open Space (O)” to a site specific “Estate Residential (ER) Exception Zone” to permit the future creation of two estate residential lots including a reduction in the lot frontage minimum; and THAT by-laws to adopt the Official Plan Amendment and implement the Zoning By-law amendment be presented at a future Council meeting for enactment. CARRIED 9. PR12-005 – Club Aurora Fitness Centre Business Plan General Committee recommends: THAT this Item be deferred to the next General Committee meeting. CARRIED IX CLOSED SESSION General Committee recommends: THAT General Committee resolve into Closed Session to consider: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: 15059 Leslie Street 2. Personal matters about an identifiable individual, including municipal or local board employees: LGL12-002 - Waiver of Closed Session Confidentiality CARRIED General Committee resolved into Closed Session at 9:55 p.m. Councillor Buck left the meeting at 10:47 p.m. General Committee reconvened into Open Session at 10:49 p.m. General Committee Meeting Report Tuesday, February 7, 2012 Page 7 of 8 General Committee recommends: THAT the following items 2, 3, 10, and 11 be deferred to the next General Committee meeting: 2. BBS12-001 – Customer Service Strategy (CSS) THAT report BBS12-001 be received; and THAT staff be authorized to proceed with process mapping in the amount of $30,630 for the ‘Build’ phase of the Customer Service implementation plan as described here in report BBS12-001; and THAT staff report back to Council with a progress report prior to commencing the ‘Mobilization’ phase of the Customer Service Project. 3. CAO12-003 – Alternatives to Bullfrog Power Procurement THAT Council receive report CAO12-003; and THAT staff investigate the development of two (2) 10 kW microFIT Solar PV systems on Town-owned buildings and report back with a full benefit/cost analysis when possible. 10. EDAC12-02 – Economic Development Advisory Committee Report, January 12, 2012 THAT Council adopt the Economic Development Advisory Committee recommendations of the January 12, meeting. 11. PRAC12-01 – Parks and Recreation Advisory Committee Report, January 19, 2012 THAT Council adopt the Parks and Recreation Advisory Committee recommendations of the January 19, 2012 meeting. CARRIED VIII NEW BUSINESS/GENERAL INFORMATION None General Committee Meeting Report Tuesday, February 7, 2012 Page 8 of 8 X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10.51 p.m. CARRIED COUNCILLOR THOMPSON JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 7, 2012 RECEIVED FINAL APPROVAL AT COUNCIL ON FEBRUARY14, 2012 WITH THE EXCEPTION OF ITEMS 1 AND 8 WHICH WERE APPROVED AS ORIGINALLY PRESENTED.