MINUTES - General Committee - 20111018
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday, October 18, 2011
ATTENDANCE
COMMITTEE MEMBERS Councillor Ballard in the Chair; Councillors Abel, Buck,
Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor
Dawe (arrived at 7:10 p.m.)
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-law
Services, Director of Parks and Recreation Services,
Director of Planning and Development Services,
Director of Infrastructure and Environmental Services,
Director of Corporate and Financial Services/Treasurer,
and Council/Committee Secretary
Councillor Ballard called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
Delegation (b) Klaus W ehrenberg, Trails Sub-Committee
Representative
Re: Item 8 – PR11-043 – Final Trails Master Plan Approval
Delegation (c) Maryann or Peer Idestrup, Resident
Re: Item 8 – PR11-043 – Final Trails Master Plan Approval
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 7, 8, 9, and 11 were identified as items requiring separate
discussion.
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Tuesday, October 18, 2011
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IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 3, 6, and 10 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. IES11-053 – Acceptance of Municipal Services – Prato Estates Inc.
Phase 3 Subdivision – Registered Plan 65M-3971
THAT Council receive report IES11-053; and
THAT Council accept the municipal services contained within Registered
Plan 65M-3971 being Prato Estates Inc. Phase 3 subdivision as detailed
in Report No. IES11-053; and
THAT Council enact By-law No. 5371-11 for the assumption of the subject
municipal services; and
THAT the Director of Infrastructure & Environmental Services be
authorized to issue a Certificate of Acceptance of public works for said
lands as required under Section 3.10 of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to these parts of the Prato Estates Inc. Phase 3
subdivision.
6. PR11-041 – Tree Permit Application for #2 Skyview Lane
THAT Council receive report PR11-041; and
THAT Council approve the attached application for the removal of trees at
#2 Skyview Lane Hunters Glen Road in accordance with By-law 4474-
03.D being a By-law to authorize the injury or destruction of trees (Tree
Permit By-law).
10. EAC11-03 – Environmental Advisory Committee Report, October 6, 2011
THAT Council receive the Environmental Advisory Committee report of the
October 6, 2011 meeting.
CARRIED
V DELEGATIONS
(a) Salim Alibhai, Manager, Engineering Transportation Services - Roads
Branch, Regional Municipality of York
Re: York Region’s Pavement Management Strategy
Salim Alibhai updated Council on the pavement management strategy within
York Region and how data is collected and utilized. He reviewed the mix of urban
and rural roads, paved and unpaved areas, and the various stages of distress
within the road network. Mr. Alibhai noted reasons for deterioration and reviewed
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Tuesday, October 18, 2011
Page 3 of 7
strategies for preventative maintenance using different treatments as well as
rehabilitation versus complete reconstruction. He compared the value of these
treatments regarding cost, public expectation and extension of pavement life. Mr.
Alibhai advised Council on the status of projects currently proposed and/or
underway within the Town of Aurora.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Klaus Wehrenberg, Trails Sub-Committee Representative
Re: Item 8 – PR11-043 – Final Trails Master Plan Approval
Mr. Wehrenberg stated that, as Chair of the Trails Sub-Committee, he was in
attendance to endorse the staff recommendation for the Final Trails Master Plan
Approval and to update Council on progress made in recent talks with York
Region regarding cost sharing for the underpasses requested for the off-road trail
network within Aurora. He asked that Council consider budgeting over the next
four years as the capital project that could include the underpasses is not
scheduled to commence until 2015. Mr. Wehrenberg noted that this would also
allow for a contingency fund that could be available for the purchase of trail lands
should they be offered for sale. He thanked staff on behalf of the citizen
members of the Trails Sub-Committee for their professionalism and dedication
over the last four years.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 8
and budget discussions.
CARRIED
(c) Peer Idestrup, Resident
Re: Item 8 – PR11-043 – Final Trails Master Plan Approval
Peer Idestrup informed Council that he had initially been concerned about the
location of trails within his area, but after discussion with Parks and Recreation
Services staff, he is satisfied and his concerns have been allayed. He noted that
staff should check this area as there has been some construction that may be
undesirable.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 8.
CARRIED
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
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Tuesday, October 18, 2011
Page 4 of 7
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 4 and 8 be brought forward for discussion.
CARRIED
4. PL11-050 – Application to Amend the Zoning By-Law
E. Ovide Holdings (OYS) Inc.
250 Old Yonge Street
File: D14-04-11
General Committee recommends:
THAT Council receive report PL11-050; and
THAT Zoning Amendment Application File D14-04-11 (E. Ovide Holdings
(OYS) Inc.) be approved to rezone the subject lands from “Rural (RU)
Zone” to “Detached Second Density Residential (R2-89) Exception Zone”
to facilitate the severance of the lands for five (5) residential lots for the
construction of five (5) new single detached dwellings; and
THAT five (5) units of water and sanitary servicing capacity be allocated to
this proposal; and
THAT Council enact implementing Zoning By-law 5367-11.
CARRIED
8. PR11-043 – Final Trails Master Plan Approval
General Committee recommends:
THAT Council receive report PR11-043; and
THAT Council receive the September 16, 2011 Trails Committee Minutes
and endorse the meeting recommendations; and
THAT Council approve the final Trails Master Plan.
CARRIED
1. CLS11-015 – 2012 Council and Committee Meeting Calendar
General Committee recommends:
THAT report CLS11-015 be received; and
THAT the 2012 Council and Committee Meeting Calendar attached hereto
as Attachment 1 be approved.
CARRIED
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Tuesday, October 18, 2011
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2. CLS11-017 – Pending List
General Committee recommends:
THAT Item NB2 be removed.
CARRIED
General Committee recommends:
THAT Item NB3 be removed.
CARRIED
General Committee recommends:
THAT Council receive report CLS11-017 for information.
CARRIED
5. PL11-051 – Proposed Town of Aurora Telecommunication Tower/Antenna
Facilities Protocol
General Committee recommends:
THAT Council receive report PL11-051; and
THAT the attached draft Town of Aurora Telecommunication
Tower/Antenna Facilities Protocol be adopted in principle; and
THAT Planning and Development Services staff be directed to finalize the
draft Town of Aurora Telecommunication Tower/Antenna Facilities
Protocol and prepare for the implementation of the protocol.
CARRIED
7. PR11-042 – Award of Proposal PRS2011-58 – Community Wildlife Park
Master Plan
General Committee recommends:
THAT Council receive report PR11-042; and
THAT Request for Proposal PRS2011-58 – Community Wildlife Park
Master Plan be awarded to Mark Setter Associates/Cole Engineering
Group Ltd. for $214,709.00 plus taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Form of Agreement including any and all documents and ancillary
agreements required to give effect to same.
CARRIED
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Tuesday, October 18, 2011
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9. PR11-044 – Tender PRS2011-77 – Flora Aurora Phase 3 Construction
General Committee recommends:
THAT Council receive report PR11-044; and
THAT Council award Tender PRS 2011-77 – Flora Aurora Phase 3 in the
amount of $60,623.00, plus taxes, to Lomco Limited.
CARRIED
11. AAC11-06 – Accessibility Advisory Committee Report, October 12, 2011
General Committee recommends:
THAT Council adopt the Accessibility Advisory Committee
recommendations of the October 12, 2011 meeting, with the following
amended recommendation:
2. Memorandum from the Accessibility Advisor
Re:Update on Accessibility Issues at Stronach Aurora Recreation
Complex – YRT Bus Stop
Committee Recommendation:
THAT the memorandum regarding Update on Accessibility Issues at
Stronach Aurora Recreation Complex – YRT Bus Stop be received for
information; and
THAT the Accessibility Advisory Committee recommend to Council that
staff be directed to expedite a letter to York Region’s Accessibility
Advisory Committee and Transportation Services Department expressing
the Committee’s concern regarding the safety issue of not having a traffic
or pedestrian signal on Wellington Street East to facilitate the safe public
access to and from the Stronach Aurora Recreation Complex.
THAT a copy of the letter be forwarded to Belinda Stronach, Frank
Stronach, Frank Klees, MPP for Newmarket-Aurora, and Bill Fisch,
Regional Chair, Regional Municipality of York, to underline the
importance of equal and safe access for all members of the
community.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
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Tuesday, October 18, 2011
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IX CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider the
following matters:
Personal matters about an identifiable individual, including
municipal or local board employees; Re: CLS11-018 - Heritage
Advisory Board Applications
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:08 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF OCTOBER 18, 2011
RECEIVED FINAL APPROVAL AT COUNCIL ON OCTOBER 25, 2011 WITH THE
EXCEPTION OF ITEM 7 WHICH WAS DEFERRED TO DECEMBER 6, 2011.