Loading...
MINUTES - General Committee - 20111004 TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, October 4, 2011 ATTENDANCE COMMITTEE MEMBERS Councillor Gaertner in the Chair; Councillors Abel, Ballard, Buck, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe (arrived at 8:12 p.m.) MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Councillor Gaertner called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Buck declared a pecuniary interest in Item 1 and Item 2 as she is involved in litigation. II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional item, be approved:  Delegation (c) James Christie Re: Item 10 – Communication – Resolution from the Corporation of the County of Huron CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 4, 8, and 9 were identified as items requiring separate discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 3, 5, 6, 7, and 10 were identified as items not requiring separate discussion. General Committee Meeting Minutes Tuesday, October 4, 2011 Page 2 of 6 General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 3. Referred from Council Meeting of September 13, 2011 Motion for Which Notice Has Been Given: Councillor Gaertner Re: Indemnification Policy No action was taken on this matter. 5. CFS11-024 – Cancellation, Reduction or Refund of Property Taxes under Sections 357 and 358 of the Municipal Act THAT report CFS11-024 be received; and THAT a meeting be held in accordance with Sections 357 and 358 of the Municipal Act, 2001 as amended (the “Act”) in respect of the applications filed with the Treasurer by the owners of property listed in this report at which applicants may make representations; and THAT property taxes in the amount of $24,107.49 be adjusted pursuant to Section 357 of the Act; and THAT property taxes in the amount of $768.85 be adjusted pursuant to Section 358 of the Act; and THAT the associated interest applicable be cancelled in proportion to the property taxes adjusted; and THAT the Director of Corporate & Financial Services - Treasurer be directed to remove said property taxes from the Collector’s Roll to reflect these property tax adjustments. 6. IES11-052 – Extension of Winter Maintenance Contracts: No. IES2010-49 – Supply and Operation of Sidewalk Snow Plows and No. PW2008-37 – Supply and Operation of Snow Removal Trucks THAT Council receive report IES11-052; and THAT Tender No. IES2010-49 – for the Supply and Operation of up to Five Sidewalk Tractors with Sander Bodies, Snow Plows and Snow Blowers and up to two (2) Single Axle Trucks as awarded to Trisan Construction Ltd. in August 2010, be extended for one additional year; and THAT Tender No. PW2008-37 – for the Supply and Operation of Four Snow Removal Trucks as awarded to Trisan Construction Ltd. in June 2008, be extended for one additional year; and THAT the Mayor and Town Clerk be authorized to execute the amended Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Minutes Tuesday, October 4, 2011 Page 3 of 6 7. PL11-049 – Zoning By-law Amendment Application Removal of (H) Holding Prefix 15933 Bayview Avenue File Number: D14-07-11 THAT Council receive report PL11-049; and THAT Council enact By-law 5366-11 to remove the Holding (H) prefix preceding the Row Dwelling Residential Holding (H) R6-56 Exception Zone, Row Dwelling Residential Holding (H) R6-57 Exception Zone, and Semi-Detached and Duplex Dwelling Third Density Residential Holding (H) R3-19 Exception Zone on a portion of 15933 Bayview Avenue to allow the subject lands to be developed for 134 condominium townhouse units and 20 semi-detached freehold units. 10. Memorandum from Mayor Dawe Re: Communication – Resolution from the Corporation of the County of Huron THAT Council endorse the recommendation. CARRIED V DELEGATIONS (a) Ian Buchanan, Manager of Natural Heritage and Forestry Services, Regional Municipality of York Re: Item 8 – PR11-040 – Emerald Ash Borer – Follow-up Mr. Buchanan advised Council on the history of the Emerald Ash Borer and York Region’s position on this issue. He reviewed the management plan and how it was determined. Mr. Buchanan noted key elements of the plan that include monitoring and surveying the progress, communicating and educating the public and municipalities, and working towards incentives for private land owners that may include green tree planting programs. He explained that eradication or control is not possible; however, there is flexibility in the implementation of the plan. Mr. Buchanan added that the Emerald Ash Borer Management Plan Report to York Regional Council and Executive Summary is available on York Region’s website and further information is available through the Ontario Federation of Anglers and Hunters and the Canadian Food Inspection Agency hotlines. General Committee recommends: THAT the comments of the delegate be received and referred to Item 8. CARRIED (b) Jessica Bell-Taliana Re: Item 10 – Communication – Resolution from the Corporation of the County of Huron Ms Bell-Taliana updated Council on Lyme disease and the lack of information and medical support for the public. She described personal experience and noted that over 400,000 new cases of Lyme disease are diagnosed in the United States on an annual basis and that many other people are misdiagnosed due to lack of education and proper testing within the current health system. Ms Bell-Taliana urged Council to support and endorse the petition going to the provincial government to direct the Minister of Health and Long-term Care for Ontario to General Committee Meeting Minutes Tuesday, October 4, 2011 Page 4 of 6 review and improve the protocols for testing, diagnosis and treatment of patients suspected of having contracted Lyme disease. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (c) James Christie Re: Item 10 – Communication – Resolution from the Corporation of the County of Huron Mr. Christie explained his experience with Lyme disease over the past twenty- two years. He noted that he has suffered various severe symptoms and was not diagnosed correctly until 2008. Mr. Christie informed Council of an 1,800 kilometre bicycle ride he completed in 30 days to create awareness of Lyme disease and that he distributed over 8,000 flyers. He urged Council to support the recommendation to educate the public and the medical profession. Mr. Christie noted that more information is available on his website, www.CycleForLyme.com. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT Item 4 be brought forward for discussion. CARRIED 4. CAO11-017 – Aurora Cultural Centre THAT Council receive report CAO11-017; and THAT Council authorize the CAO, if he deems it necessary, to engage a consultant to assist with the development of the key performance indicators, subject to an upset spending limit of $20,000; and THAT Council authorize the CAO to work with staff from the Aurora Cultural Centre to define the reporting relationship between the Aurora Cultural Centre and Council including a plan to incorporate Council representation on the Aurora Cultural Centre’s Board of Directors. CARRIED General Committee Meeting Minutes Tuesday, October 4, 2011 Page 5 of 6 General Committee recommends: THAT the Cultural Services Agreement be referred to the Town Solicitor for his input and comments in a report back to Council within a month. CARRIED Councillor Gaertner left the meeting at 8:51 p.m. and Mayor Dawe assumed the Chair. 8. PR11-040 – Emerald Ash Borer – Follow-up General Committee recommends: THAT Council receive report PR11-040; and THAT Council endorse Strategy No. 1 in managing the Emerald Ash Borer (EAB); and THAT staff release a further information package for the purposes of educating and notifying our residents of this insect and its effect on Ash trees within the municipality; and THAT staff include sufficient funds in the 10-year Capital Plan for the purposes of EAB Management; and THAT this report, and a letter from Mayor and Council, be forwarded to the Local Provincial M.P.P and Federal M.P. with a request seeking support for Provincial and Federal funding assistance. CARRIED 9. EDAC11-03 – Economic Development Advisory Committee Report of September 14, 2011 General Committee recommends: THAT Council adopt the Economic Development Advisory Committee recommendations of the September 14, 2011 Special meeting, as amended. CARRIED Councillor Buck left the meeting at 9:16 p.m. Mayor Dawe relinquished the Chair to Deputy Mayor Abel. 1. Deferred from General Committee Meeting of September 6, 2011 (Item 1) LGL11-006 – Revision of the Town’s Litigation and Claims Policy General Committee recommends: THAT the wording in section 6 (c) and section 8 (a) replace “should” with “shall”; and General Committee Meeting Minutes Tuesday, October 4, 2011 Page 6 of 6 THAT a new section be added as 11(i) to read as follows: “The Town shall not retain the services of any lawyer or law firm for a matter where the lawyer or law firm has represented any third party in the same matter, regardless of whether the position of any third party and the position of the Town is the same or similar.” CARRIED Mayor Dawe resumed the Chair. General Committee recommends: THAT this Item be deferred to the next General Committee meeting. CARRIED 2. Deferred from General Committee Meeting of September 6, 2011 (Item 2) LGL11-007 – Indemnification By-law General Committee recommends: THAT report LGL11-007 be received; and THAT By-law Number 5359-11, to provide for the indemnification of members of Council and Town employees for legal expenses and liability incurred while acting on behalf of the Town of Aurora, be brought forward for enactment. CARRIED VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS None IX CLOSED SESSION None X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:40 p.m. CARRIED GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF OCTOBER 4, 2011 RECEIVED FINAL APPROVAL AT COUNCIL ON OCTOBER 11, 2011 WITH THE EXCEPTION OF ITEMS 1, 4, AND 8 WHICH WERE APPROVED AS ORIGINALLY PRESENTED.