MINUTES - General Committee - 20110920
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, September 20, 2011
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Abel, Ballard,
Buck, Humfryes, Pirri, Thompson, and Mayor Dawe
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Director of Customer and Legislative Services/Town
Clerk, Director of Building and By-law Services, Parks
Manager, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, and Council/Committee Secretary
Councillor Gallo called the meeting to order at 7:02 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda, as circulated by the Customer and Legislative Services
Department, be approved.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 5, 7, 9, 11, and 14 were identified as items requiring separate
discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 6, 8, 10, 12, 13, and 15 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
General Committee Meeting Minutes
Tuesday, September 20, 2011
Page 2 of 6
2. IES11-046 – Award of Tender IES2011-50 – The Supply and Installation of
Snow Plow Fleet GPS System
THAT Council receive report IES11-046; and
THAT Tender IES2011-50 – The Supply and Installation of Automatic
Vehicle Location Units and Unit Tracking Airtime for the Town of Aurora
Snow Plow Fleet be awarded to Inter Fleet Inc. in the amount of
$69,437.50, excluding taxes, for year 1 installation costs and air time
costs, and year 2 and 3 air time costs; and
THAT funds in the amount of $15,000 be pre-approved for the 2012 and
2013 operating budgets as annual operating cost for unit tracking air time
costs; and
THAT the Mayor and Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
6. IES11-050 – Award of Tender No. IES2011-71 for the Supply and Delivery of
Six Tonne Dump Truck, Plow and Sander
THAT Council receive report IES11-050; and
THAT Tender No. IES2011-71 for the Supply and Delivery of One Six
Tonne Dump Truck, Plow and Sander be awarded to Galloway Motors
Ltd. at the tendered price of $163,771.55 excluding HST, registration and
licensing.
8. PL11-047 – Planning Applications Status List
THAT report PL11-047, the Planning Applications Status List, be received
for information.
10. Extract from Council Meeting No. 11-18 Held on Tuesday, June 7, 2011
Re: Councillor Buck’s Motion regarding Report on Storm Water Ponds
THAT Council receive the Council Extract regarding Report on Storm
Water Ponds for information.
12. AAC11-05 – Accessibility Advisory Committee Report, September 7, 2011
THAT Council adopt the Accessibility Advisory Committee
recommendations of the September 7, 2011 meeting.
13. EAC11-02 – Environmental Advisory Committee Report, September 8, 2011
THAT Council adopt the Environmental Advisory Committee
recommendations of the September 8, 2011 meeting.
General Committee Meeting Minutes
Tuesday, September 20, 2011
Page 3 of 6
15. HAC11-03 – Heritage Advisory Committee Report, September 12, 2011
THAT Council adopt the Heritage Advisory Committee recommendations
of the September 12, 2011 meeting.
CARRIED
V DELEGATIONS
(a) Michael Walters, General Manager, Watershed Management
Re: Item 10 – Extract from Council Meeting No. 11-18 Held on June
7, 2011 Re: Councillor Buck’s Motion regarding
Report on Storm Water Ponds
Mr. Walters reviewed the effects of urbanization in areas and how they can
negatively affect the natural environment. He noted the regulations under the
Ontario Water Resources Act and that stormwater management is considered
sewage work under this legislation which requires approval by the Ministry of the
Environment. Mr. Walters stated that all new development must have
stormwater quality controls to be compliant. He said that municipalities are
responsible for strategic action and stormwater management under the Lake
Simcoe Protection Plan (LSPP). Mr. Walters reviewed the role of the Lake
Simcoe Region Conservation Authority and how they assist municipalities in
completing strategies, implementing retrofit projects, and new applying best
management practices. He remarked on the strides that the Town of Aurora has
made and the accomplishment in lowering their annual phosphorus loads.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(b) Anca Mihail, Manager of Engineering and Capital Delivery
Re: Item 4 – IES11-048 – Snow Storage Selection and Construction
Ms Mihail reviewed the background on the legislative framework and
requirements regarding Salt Management Plans. She noted how the Town has
handled snow storage and disposal in the past and how the proposed site and
facility will ensure that future snow disposal operations may be performed
efficiently with minimal impact on the environment. Ms Mihail stated that the
Consultants had many factors to consider in choosing the most appropriate
location and that the proposed installation will ensure the Town’s compliance with
the Ministry of the Environment.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 4.
CARRIED
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee Meeting Minutes
Tuesday, September 20, 2011
Page 4 of 6
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Deferred from General Committee meeting of September 6, 2011 (Item 4)
CLS11-014 – Policy for the Town of Aurora Committees and Boards
General Committee recommends:
THAT the words “and posted on the Town website” be added to section
8.4.
CARRIED
General Committee recommends:
THAT report CLS11-014 be received; and
THAT Council adopt the attached draft Policy respecting the Town of
Aurora Ad Hoc/Advisory Committees and Local Boards, as amended.
CARRIED
General Committee recommends:
THAT Item 4 be brought forward for discussion.
CARRIED
4. IES11-048 – Snow Storage Selection and Construction
General Committee recommends:
THAT this Item be deferred to the November 15, 2011 General
Committee meeting.
CARRIED
3. IES11-047 – Purchase Order Increase for RFP IES2011-60 – Provision of
Inspection and Contract Administration Services for Various
Road Reconstruction Projects within the Town of Aurora
General Committee recommends:
THAT Council receive report IES11-047; and
THAT Purchase Order No. 2011000394 issued to the Highway
Construction Inspection Ontario Inc. (HCI) for the provision of inspection
and contract administration services for various road reconstruction
projects within the Town of Aurora be increased from $46,627.94 to
$73,395.00, excluding taxes.
CARRIED
General Committee Meeting Minutes
Tuesday, September 20, 2011
Page 5 of 6
5. IES11-049 – Purchase Order Increase for RFP IES2011-64 - Consulting
Services for the assessment and remediation design of the
existing cross culverts at Haida, McDonald and Seaton Drive
in the Town of Aurora
General Committee recommends:
THAT Council receive report IES11-049; and
THAT Purchase Order No. 2011000466 issued to Planmac Inc. for the
provision of consulting services for the assessment and remediation
design of the existing cross culverts at Haida, McDonald and Seaton Drive
in the Town of Aurora be increased from $49,942.00 to $80,382.00
excluding taxes.
CARRIED
7. IES11-051 – Award of Tender No. IES2011-66 for the Supply and Delivery of
a Replacement Ice Re-Surfacer
General Committee recommends:
THAT Council receive report IES11-051; and
THAT Tender No. IES2011-66 for the Supply and Delivery of One
Replacement Ice Re-Surfacer be awarded to Zamboni Company Limited
at the tendered price of $76,129.20 excluding HST.
CARRIED
9. PR11-039 – Award of Tender PRS2011-70 – Wellington Street – Streetscape
Planting
General Committee recommends:
THAT Council receive report PR11-039; and
THAT Tender PRS2011-70 – Wellington Street - Streetscape Planting be
awarded to Iron Trio Inc. for $465,215.00 plus taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
11. Memorandum from Manager of Environmental Initiatives
Re: A Study of the Breeding Birds of the Oak Ridges Moraine 1985-2005
General Committee recommends:
THAT the memorandum regarding A Study of the Breeding Birds of the
Oak Ridges Moraine 1985-2005 be received for information; and
THAT Council endorse the Study and approve its public release for
distribution.
CARRIED
General Committee Meeting Minutes
Tuesday, September 20, 2011
Page 6 of 6
14. EDAC11-02 – Economic Development Advisory Committee Report
September 8, 2011
General Committee recommends:
THAT Council adopt the Economic Development Advisory Committee
recommendations of the September 8, 2011 meeting, as amended.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Pirri expressed his appreciation to staff for their great work.
IX CLOSED SESSION
None
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:11 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 20, 2011
RECEIVED FINAL APPROVAL AT COUNCIL ON SEPTEMBER 27, 2011, WITH THE
EXCEPTION OF ITEM 9 WHICH WAS APPROVED AS ORIGINALLY PRESENTED.