MINUTES - General Committee - 20110906
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, September 6, 2011
ATTENDANCE
COMMITTEE MEMBERS Councillor Humfryes in the Chair; Councillors Abel,
Ballard, Buck, Gaertner, Gallo, Pirri, Thompson, and
Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-law
Services, Director of Parks and Recreation Services,
Director of Planning and Development Services,
Director of Infrastructure and Environmental Services,
Director of Corporate and Financial Services/Treasurer,
and Council/Committee Secretary
Councillor Humfryes called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Buck declared a pecuniary interest in Item 2 – LGL11-007 –
Indemnification By-law as she is involved in litigation and does not feel she can
remain objective regarding this item.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved with the following addition:
Delegation (b)
Mr. Klaus Wehrenberg, Resident
Re: Item 3 – CLS11-013 – Council’s Procedural By-law
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, and 4 were identified as items requiring separate discussion.
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Tuesday, September 6, 2011
Page 2 of 5
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
None
V DELEGATIONS
(a) Mr. David Heard, Resident
Re: Aurora’s Museum, Artifacts, and Concerns
Mr. Heard stated that he was concerned about Museum artifacts that may have
been donated to another museum. He asked how this might have occurred and
who may have given the approval. Mr. Heard requested that Council consider
having the current items catalogued and compared against the original inventory.
He said that the Town of Aurora’s artifacts have global importance and that other
residents were concerned as well.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Mr. Klaus Wehrenberg, Resident
Re: Item 3 – CLS11-013 – Council’s Procedural By-law
Mr. Wehrenberg did not attend the meeting.
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 3 be brought forward for discussion.
CARRIED
3. CLS11-013 – Council’s Procedural By-law
General Committee recommends:
THAT the wording in section 4.1 (b) be changed from “three months” to
“two (2) consecutive meetings”.
CARRIED
General Committee recommends:
THAT the wording in section 10.1 be changed to “…an Audit Committee
which will be comprised of all Members of Council, or Council as a
Whole”; and
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Tuesday, September 6, 2011
Page 3 of 5
THAT the wording “as determined by Council from time to time” be
deleted.
CARRIED
General Committee recommends:
THAT the following wording be added to section 4.6 (f):
“All information, documentation or deliberations received, reviewed or
provided in a closed session meeting is confidential. Members of Council
shall not release, reproduce, copy or make public any information or
material considered at a closed session meeting, or discuss the content of
such a meeting with persons other than members of Council or relevant
staff members, prior to it being reported in public by Council.”
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to continue discussion on Item 3.
CARRIED
General Committee recommends:
THAT the wording in section 3.6 be changed from “fifteen (15) minutes” to
“thirty (30) minutes”.
CARRIED
General Committee recommends:
THAT the wording in section 3.8 (b) be changed from “shall recommend”
to “shall advise”.
CARRIED
General Committee recommends:
THAT the wording in section 3.8 (c), “except that a Delegation consisting
of three (3) or more persons who are present at the Meeting and wish to
discuss the same issue may have more that one (1) speaker provided that
the speaking time collectively does not exceed fifteen (15) minutes”, be
deleted.
CARRIED
General Committee recommends:
THAT the wording in section 3.8 (g) be changed from “Members of
Council shall only ask questions for clarification from delegates and shall
not engage in any debate with delegates” to “Members of Council shall
ask questions of the delegate only for clarification and shall not engage
the delegate in discussion”.
CARRIED
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Tuesday, September 6, 2011
Page 4 of 5
General Committee recommends:
THAT the wording in section 4.6 (h) be changed from “disobey” to
“contravene” and the word “disobedience” be changed to “contravention”.
CARRIED
General Committee recommends:
THAT section 6.3 be revised to read:
6.3 After a motion is moved and seconded at a Meeting and debate
has taken place, it may not be withdrawn without the consent of
the mover and seconder and a majority vote of the Members
present provided that all members who have indicated a desire to
speak to the motion have spoken.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour.
CARRIED
General Committee recommends:
THAT a definition of a “two-thirds (2/3) vote” be added to Section 1.
CARRIED
General Committee recommends:
THAT report CLS11-013 be received; and
THAT Council approve the recommended revisions to the draft
Procedural By-law; and
THAT Council enact By-law 5330-11 being a By-law to govern the
procedures of the Council of the Corporation of the Town of Aurora, as
amended.
CARRIED
General Committee recommends:
THAT Item 1 (LGL11-006 – Revision of the Town’s Litigation and Claims
Policy), Item 2 (LGL11-007 – Indemnification By-law), and Item 4 (CLS11-
014 – Policy for the Town of Aurora Committees and Boards) be deferred
to the next appropriate General Committee meeting.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
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Tuesday, September 6, 2011
Page 5 of 5
IX CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider the
following matters:
Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
Re: LGL11-008 – Request for Reduction of Cash-in-Lieu of Parkland
Payment
Litigation or potential litigation, including matters before administrative
or tribunals, affecting the municipality of local board.
Re: LGL11-009 – Decision of the Ontario Municipal Board – 2C
Secondary Plan (OPA #73)
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:40 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 6, 2011
RECEIVED FINAL APPROVAL AT COUNCIL ON SEPTEMBER 13, 2011 WITH THE
EXCEPTION OF ITEM 3 WHICH WAS DEFERRED TO THE SEPTEMBER 27, 2011
COUNCIL MEETING.