MINUTES - General Committee - 20110627
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
MEETING MINUTES
Holland Room
Aurora Town Hall
Monday, June 27, 2011
ATTENDANCE
COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard,
Buck (arrived at 9:45 a.m.), Gaertner, Gallo, Humfryes,
Pirri, and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Building and
By-law Services, Director of Corporate and Financial
Services/Treasurer, Director of Infrastructure and
Environmental Services, Director of Parks and
Recreation Services, Director of Planning and
Development Services, IT Manager, Manager of
Strategic Initiatives, Manager of Financial Planning
(arrived at 1:00 p.m.), Financial Analyst/Budget
Supervisor (arrived at 1:00 p.m.), Cash Flow and
Investment Coordinator/Financial Analyst (arrived at
1:00 p.m.), Capital Asset Management Coordinator
(arrived at 1:00 p.m.), Water/Wastewater Billing and
Collection Administrator (arrived at 1:00 p.m.),
Manager, Facilities, Property and Fleet (arrived at 2:08
p.m.), Manager of Engineering Services and Capital
Delivery (arrived at 2:08 p.m.), Manager of
Environmental Initiatives (arrived at 2:51 p.m.),
Manager of Legislative Services/Deputy Clerk, and
Council/Committee Secretary
Mayor Dawe called the meeting to order at 9:37 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
Special General Committee Meeting Minutes
Monday, June 27, 2011
Page 2 of 5
General Committee recommends:
THAT the rules of the Procedural By-law be waived to facilitate a more
informal and free-flowing discussion.
CARRIED UNANIMOUSLY
III ITEMS FOR DISCUSSION
1. Strategic Plan Visioning Workshop
Jim Micak, Project Director and President and CEO of DPRA, and Joe Pittari,
Project Manager and Principle of DPRA, provided a review of the strategic
planning process, project updates, work program, key findings of the
environmental scan, and the objectives of the goal-setting exercise to follow.
The Committee recessed at 10:45 a.m. and reconvened at 10:56 a.m.
Mr. Pittari reviewed the visioning process and the group broke out into three
smaller groups to brainstorm ideas for a vision and goals for Aurora’s new
Strategic Plan, following which the groups reported back to the larger group.
General Committee recommends:
THAT the Strategic Plan Visioning Workshop agenda, materials, and
presentations be received; and
THAT the discussion and comments be received and referred to staff.
CARRIED
The Committee recessed at 12:40 p.m. and reconvened at 1:00 p.m.
2. Capital Plan and Project Review Workshop
Dan Elliott, Director of Corporate and Financial Services/Treasurer, reviewed the
Long-Term Capital Investment Plan 2011, including implications of the tax-
supported assets cash flow and reserve forecast. He explained that this was a
first draft of a spending plan that has been reviewed by the Asset Managers and
Directors and would be further analysed toward development of a more
sustainable and achievable plan that envisions the future capital spending of
each department. Mr. Elliott advised that this Plan and its updates would be
published once per year.
General Committee recommends:
THAT the Capital Plan and Project Review Workshop agenda, materials,
and presentations be received; and
THAT the discussion and comments be received and referred to staff.
CARRIED
Special General Committee Meeting Minutes
Monday, June 27, 2011
Page 3 of 5
General Committee recommends:
THAT Items 5, 6, 7, 8, and 9 be received for information.
5. Memorandum from the Director of Infrastructure and Environmental Services
Re: Capital Project #72097 – AFLC Arena Sound System
THAT the memorandum regarding Capital Project #72097 – AFLC Arena
Sound System be received for information.
6. Memorandum from the Director of Infrastructure and Environmental Services
Re: Capital Project #72127 – AFLC Elevator Install
THAT the memorandum regarding Capital Project #72127 – AFLC Elevator
Install be received for information.
7. Memorandum from the Director of Infrastructure and Environmental Services
Re: Capital Project #72098 – AFLC Ice Plant Retro-fit
THAT the memorandum regarding Capital Project #72098 – AFLC Ice Plant
Retro-fit be received for information.
8. Memorandum from the Director of Infrastructure and Environmental Services
Re: Capital Project #72099 – AFLC Parking Lot Re-Construction
THAT the memorandum regarding Capital Project #72099 – AFLC Parking
Lot Re-Construction be received for information.
9. Memorandum from the Director of Infrastructure and Environmental Services
Re: Capital Project #72096 – AFLC Re-Glazing
THAT the memorandum regarding Capital Project #72096 – AFLC Re-
Glazing be received for information.
CARRIED
The Committee recessed at 3:40 p.m. and reconvened at 3:49 p.m.
10. Memorandum from the Chief Administrative Officer
Re: Aurora Town Hall – Space Accommodation Study
Ella Mamiche, Principle of ZAS Interiors Inc., presented a status update
regarding the reconfiguration of Aurora Town Hall, including project challenges
and opportunities.
General Committee recommends:
THAT the memorandum regarding Aurora Town Hall – Space
Accommodation Study and presentation be received for information.
CARRIED
Special General Committee Meeting Minutes
Monday, June 27, 2011
Page 4 of 5
11. Memorandum from the Chief Administrative Officer
Re: Stronach Aurora Recreation Centre – Solar PV Project
General Committee recommends:
THAT the memorandum regarding Stronach Aurora Recreation Centre –
Solar PV Project and presentation be deferred to the Council meeting
to be held on July 12, 2011.
CARRIED
3. Memorandum from the Director of Infrastructure and Environmental Services
Re: Capital Project #34211 – Snow Storage Selection and Construction
General Committee recommends:
THAT the memorandum regarding Capital Project #34211 – Snow
Storage Selection and Construction and presentation be deferred to the
Council meeting to be held on August 16, 2011.
CARRIED
4. Memorandum from the Director of Infrastructure and Environmental Services
Re: Capital Project #34217 – Joint Operations Centre
General Committee recommends:
THAT the memorandum regarding Capital Project #34217 – Joint
Operations Centre be received for information.
CARRIED
12. Memorandum from the Chief Administrative Officer
Re: 15059 Leslie Street
General Committee recommends:
THAT the memorandum regarding 15059 Leslie Street be received for
information.
CARRIED
13. Memorandum from the Director of Parks and Recreation Services
Re: Dedicated Youth Space
General Committee recommends:
THAT Project #74004 Dedicated Youth Space be submitted for
consideration in the 2012 Capital Budget.
CARRIED
Special General Committee Meeting Minutes
Monday, June 27, 2011
Page 5 of 5
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 4:35 p.m.
CARRIED
GEOFFREY DAWE, MAYOR CINDY JANZEN, DEPUTY CLERK
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING OF JUNE 27,
2011 RECEIVED APPROVAL BY COUNCIL ON JULY 12, 2011.