MINUTES - General Committee - 20110614
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, June 14, 2011
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors Abel, Ballard,
Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor
Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Acting Director of
Legal Services/Town Solicitor, Director of Building and
By-law Services, Parks Manager, Director of Planning
and Development Services, Director of Infrastructure
and Environmental Services, Director of Corporate and
Financial Services/Treasurer, and Council/Committee
Secretary
Councillor Buck called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
New Delegation (d) Mr. David Tomlinson
Re: Item 11 – PR11-029 – Outstanding Trail Connections
New Delegation (e) Mr. Michael Egan
Re: Item 11 – PR11-029 – Outstanding Trail Connections
Additional Information to Item 9
Re: PR11-027 – Proposal to Rehabilitate the Petch House
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 5, 8, 9, 10, 11, 12, 15, and 16 were identified as items requiring
separate discussion.
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Tuesday, June 14, 2011
Page 2 of 8
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 6, 7, 13, and 14 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. CFS11-018 – Cheque Signing Authorities Update
THAT report CFS11-018 be received; and
THAT attached By-law 5342-11 be adopted at the June 21, 2011 Council
meeting, to set out revised cheque signing, electronic payment, wire
transfer payment, and other banking related authorities for the Corporation.
6. PL11-034 – Application for Site Plan Approval
730141 Ontario Ltd.
25 Industry Street
File Number: D11-01-11
THAT report PL11-034 be received; and
THAT Site Plan Application File D11-01-11, 730141 Ontario Ltd., be
approved to permit the development of the subject lands for a one-storey
multiple industrial building consisting of 4 units of approximately 731.81 m2
(7,877 sq. ft.) gross floor area; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same
7. PL11-035 – Planning Applications Status List
THAT report PL11-035, the Planning Applications Status List, be received
for information.
13. Memorandum from the Director of Corporate and Financial Services
Re: Tax Free Municipal Bonds – Resolution from City of Vaughan – Follow-
Up
THAT the memorandum regarding Tax Free Municipal Bonds – Resolution
from City of Vaughan – Follow-up be received for information.
14. Memorandum from the Director of Infrastructure and Environmental
Services
Re: Fire Hall 4-3 Renovation Project
THAT the memorandum regarding Fire Hall 4-3 Renovation Project be
received for information.
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Tuesday, June 14, 2011
Page 3 of 8
Additional Information to Item 9
Re: PR11-027 – Proposal to Rehabilitate the Petch House
THAT the additional information regarding Item 9 be received for
information.
CARRIED
V DELEGATIONS
(a) Allan Ebedes, President of the National Quality Institute
Re: National Quality Institute Level 1 Certification
Mr. Ebedes noted that he was presenting this award on behalf of his Excellency
David Johnson, the Governor General of Canada, who is the patron of the
Canadian Awards for Excellence under Excellence Canada. He informed Council
that the National Quality Institute has been rebranded under the Governor
General to Excellence Canada and awards up to four levels under the
Progressive Excellence Program (PEP). Mr. Ebedes said that Excellence
Canada is committed to advancing organizational excellence across Canada and
is the authority on quality and healthy workplace programs. He noted that the
PEP program measures and rates organizations with measurable standards on
their quality and healthy workplace programs. Mr. Ebede presented Mayor
Dawe, the Chief Administrative Office, and the Manager of Strategic Initiatives
with the Level One PEP Award.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Glen Sharp, President of the Optimist Club of Aurora Inc.
Re: PR11-028 – Selection of Food Vendors for the Concerts in the
Park, Theatre in the Park and Movies in the Park
Events for 2011
Mr. Sharp reviewed the Optimist Club of Aurora proposal as a potential food
vendor for the Concerts in the Park, Theatre in the Park and Movies in the Park
Events for 2011. He referred to their proposal and clarified that the Optimist Club
of Aurora would be giving back 100% of revenues to the community through the
events and opportunities that they provide. Mr. Sharp reviewed various events
and programs that they have provided and asked that Council consider this
aspect prior to making a decision.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 10.
CARRIED
General Committee Meeting Minutes
Tuesday, June 14, 2011
Page 4 of 8
(c) Katherine Belrose and Susan Morton-Leonard representing Friends
of Petch House
Re: Item 9 – Presentation of Report requested by Council on March 1,
2011: Budget, Master Plan and Needs Assessment
Analysis
Katherine Belrose and Susan Morton-Leonard reviewed the Friends of Petch
House budget, master plan and needs assessment. They noted that a variety of
educated and knowledgeable people have participated in this in-depth proposal
and asked for Council’s consideration.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 9.
CARRIED
(d) Mr. David Tomlinson
Re: Item 11 – PR11-029 – Outstanding Trail Connections
Mr. Tomlinson reviewed the history and his participation in the development of
the Trails Master Plan. He noted the past accomplishments and the proposed
phasing-in for future trail development over the next 50 years.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 11.
CARRIED
(e) Mr. Michael Egan
Re: Item 11 – PR11-029 – Outstanding Trail Connections
Mr. Egan stated that he is the owner of Willow Farm located at Yonge Street and
St. John’s Sideroad. He noted that he was aware that the Town of Aurora had
an easement for trail development prior to purchasing this property in 1999, but
that over the years he and his family have developed this property and built their
residence there. Mr. Egan asked Council to reconsider the location of the
easement and stated that he and his family do not want a trail in the backyard of
their home.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 11.
CARRIED
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 10 be brought forward for discussion.
CARRIED
General Committee Meeting Minutes
Tuesday, June 14, 2011
Page 5 of 8
10. PR11-028 – Selection of Food Vendors for the Concerts in the Park, Theatre
in the Park and Movies in the Park Events for 2011
General Committee recommends:
THAT this Item be referred to staff for a report at the June 21, 2011
Council.
CARRIED
General Committee recommends:
THAT Item 9 be brought forward for discussion.
CARRIED
9. PR11-027 – Proposal to Rehabilitate the Petch House
General Committee recommends:
THAT Council receive report PR11-027; and
THAT Phase 1 of the proposal to rehabilitate the Petch House be
approved by Council; and
THAT Council approve Site 3, Aurora Town Hall/Arboretum for the
location of the Petch House; and
THAT staff report back to Council on Phase 2 being the future uses of the
Petch House and the associated financial requirements to facilitate such
uses.
CARRIED
General Committee recommends:
THAT Item 5, 8, and 11 be brought forward for discussion.
CARRIED
5. IES11-026 – 2C Inflow and Infiltration Reduction Project
General Committee recommends:
THAT Council receive report IES11-026; and
THAT Council endorse the principles and terms set out in this report
regarding an Inflow and Infiltration Reduction Project designed to reduce
extraneous sanitary flow in exchange for additional sanitary allocation for
the 2C development area; and
THAT York Region be requested to be a participant in the agreement as
they have authority over Regional wastewater collection and treatment
and the distribution of available system capacity to the local municipalities;
and
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Tuesday, June 14, 2011
Page 6 of 8
THAT the Mayor and Town Clerk be authorized to execute the
agreements to the satisfaction of the Chief Administrative Officer and the
Town Solicitor with the Aurora 2C Landowners Group Inc. and the Region
of York for an Inflow and Infiltration Reduction Project based on the
principles outlined in this report; and
THAT a copy of this report be forwarded to York Region.
CARRIED
8. PL11-036 – Zoning By-law Amendment Application
Vito Pisano
292 Kennedy Street West
File: D14-01-11
General Committee recommends:
THAT report PL11-036 be received; and
THAT Zoning Amendment Application File D14-01-11 (Vito Pisano) be
approved to rezone the subject lands from “Holding (H) Zone” to
“Detached Second Density Residential (R2) Zone” to facilitate the
severance of the existing residential lot into two (2) lots and the
construction of two (2) new single detached dwellings; and
THAT two (2) units of water and sanitary servicing capacity be allocated to
this proposal; and
THAT Council enact implementing Zoning By-law 5345-11.
CARRIED
11. PR11-029 – Outstanding Trail Connections
General Committee recommends:
THAT Council receive report PR11-029; and
THAT Council direct staff to commence construction on the outstanding
trail connections as indicated in the Trails Master Plan.
CARRIED
1. BBS11-005 – Options for Animal Control Services
General Committee recommends:
THAT this Item be deferred to the July 12, 2011 Council meeting for
additional information.
CARRIED
General Committee Meeting Minutes
Tuesday, June 14, 2011
Page 7 of 8
16. EAC11-01 – Environmental Advisory Committee Report, June 2, 2011
General Committee recommends:
THAT Council adopt the Environmental Advisory Committee
recommendations of the June 2, 2011 meeting with the exception of
Item 6; and
THAT Item 6 be referred to staff for review.
CARRIED
3. CLS11-012 – Pending List
General Committee recommends:
THAT Council receive report CLS11-012 for information.
CARRIED
4. IES11-025 – United Church Parking Lot Usage
General Committee recommends:
THAT Council receive report IES11-025; and
THAT the Mayor and Town Clerk be authorized to execute the Aurora
United Church Parking Lot License Agreement, including any and all
documents and ancillary agreements required to give effect to same.
CARRIED
15. AAC11-03 – Accessibility Advisory Committee Report, June 1, 2011
General Committee recommends:
THAT this Item be deferred to the June 21, 2011 Council meeting.
CARRIED
12. PR11-030 – Tree Permit Application for 16 Hunters Glen Road
General Committee recommends:
THAT Council receive report PR11-030; and
THAT Council approve the attached application for the removal of trees at
16 Hunters Glen Road in accordance with By-law 4474-03.D being a By-law
to authorize the injury or destruction of trees (Tree Permit By-law).
CARRIED
General Committee Meeting Minutes
Tuesday, June 14, 2011
Page 8 of 8
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Humfryes congratulated the Town of Aurora Relay for Life team and
her fellow Councillors who participated and raised over $1,000. She noted, that
overall, the event raised over $100,000 and that she was very proud to have
been a part of it.
IX CLOSED SESSION
None
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:28 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JUNE 14, 2011
RECEIVED FINAL APPROVAL AT COUNCIL ON JUNE 21, 2011 WITH THE
EXCEPTION OF ITEMS 8 AND 9 WHICH WERE APPROVED AS ORIGINALLY
PRESENTED AND ITEM 11 AS AMENDED.