MINUTES - Special General Committee - 20110614
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, June 14, 2011
ATTENDANCE
COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard,
Buck, Gaertner (arrived at 4:13 p.m.), Gallo, Humfryes,
Pirri, and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, and Council/Committee
Secretary
Mayor Dawe called the meeting to order at 4:08 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
III DELEGATIONS
(a) Mr. Fred Dean, Barrister and Solicitor
Re: Procedural By-law
Mr. Dean reviewed various aspects of procedural by-laws in general and the
fundamental concepts they need to include for effective meetings. He noted that
the procedural by-law is one of the most important tools Council can put together
and utilize. Mr. Dean stated that it should be a stand-alone document, without
attachments, for quick reference and that he was impressed with the index which
allows efficiency and accuracy in locating information quickly. He discussed
important features that can be incorporated into the procedural by-law such as
the Order of Business and where and how items are discussed. Mr. Dean
commented on some of the other elements such as minute taking, Closed
Session minutes, and areas of caution regarding delegations and Open Forum.
General Committee Meeting Minutes
Tuesday, June 14, 2011
Page 2 of 2
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
1. CLS11-009 – Council’s Procedural By-law
General Committee recommends:
THAT report CLS11-009 be received; and
THAT the draft Procedural By-law be reviewed and direction provided
respecting revisions; and
THAT the Clerk incorporate any revisions and report to a future General
Committee meeting.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 6:11 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JUNE 14, 2011
RECEIVED FINAL APPROVAL AT COUNCIL ON JUNE 21, 2011.