MINUTES - General Committee - 20110517
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, May 17, 2011
ATTENDANCE
COMMITTEE MEMBERS Councillor Abel in the Chair; Councillors Ballard, Buck,
Gaertner, Gallo, Humfryes, Pirri, Thompson, and Mayor
Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Acting Director of
Legal Services/Town Solicitor. Director of Building and
By-law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, and Council/Committee Secretary
Councillor Abel called the meeting to order at 7:02 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional item, be approved:
New Delegation (c)
Mr. Warren McClure, Representing the Ratepayers Association of
Yonge Street South (R.A.Y.S)
Re: Closed Session Item Re: Litigation or potential litigation,
including matters before administrative tribunals, affecting the
municipality or local board; Re: Applications to Amend the
Official Plan and Zoning By-law
P.A.R.C.E.L. Inc.
Plan M-42, Block B & Part of Block A
Official Plan Amendment File Number: D09-03-08
Zoning By-law Amendment File Number: D14-14-08
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 5, 8, 9, and 12 were identified as items requiring separate discussion.
General Committee Meeting Minutes
Tuesday, May 17, 2011
Page 2 of 7
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 6, 7, 10, 11, and 13 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. CFS11-014 – 2011 Property Tax Rates
THAT Report CFS11-014 be received; and
THAT the necessary By-law 5338-11 be enacted, at the next Council
meeting, to establish and adopt tax rates for 2011 property tax levies and
to provide for the billing and collection of property taxes, including the tax
installment due dates for residential and non-residential properties.
3. IES11-017 – Acceptance of Municipal Services
Emilio Saccucci, Pietro Croce, Vincenzo Croce Subdivision
Registered Plan 65M-2796
THAT Council receive Report IES11-017; and
THAT Council enact a By-law for the assumption of the subject municipal
services within Registered Plan 65M-2796 being Emilio Saccucci, Pietro
Croce, Vincenzo Croce Subdivision as detailed in Report. IES11-017.
4. IES11-020 – Award of Tenders:
• IES2011-19 – Reconstruction of Spruce Street;
• IES2011-20 – Reconstruction of Engelhard Drive,
Berczy Street and Metcalfe Street; and
• IES2011-21 – Reconstruction of Irwin Avenue.
THAT Council receive Report IES11-020; and
THAT Tender IES2011-19 – Reconstruction of Spruce Street, from Centre
Street to Mark Street, be awarded to IL Duca Construction Inc. in the
amount of $667,757.50, excluding taxes; and
THAT Tender IES2011-20 – Reconstruction of Engelhard Drive, from
Furbacher Lane to Vandorf Sideroad, Berczy Street and Metcalfe Street,
from Berczy Street to Edward Street be awarded to Direct Underground
Inc. in the amount of $1,436,364.80, excluding taxes; and
THAT Tender IES2011-21 – Reconstruction of Irwin Avenue be awarded
to Direct Underground Inc. in the amount of $446,786.50, excluding taxes;
and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements, including any and all documents and ancillary agreements,
required for the reconstruction of the projects.
General Committee Meeting Minutes
Tuesday, May 17, 2011
Page 3 of 7
6. PL11-028 – Demolition Request for Listed Property on Aurora Register of
Properties of Cultural Heritage Value or Interest
Lebovic Enterprises (Westhill)
14020 Leslie Street
THAT Council receive Report PL11-028; and
THAT Council not oppose demolition of the Listed Property at 14020
Leslie Street and its removal from the Register; and
THAT full measured architectural documentation of floor plans and
elevations of the barn on 14020 Leslie Street be provided to the Town at
the applicant’s expense.
10. PR11-022 – Parks Ambassador Program
This Item was reconsidered later in the meeting.
7. PR11-018 – Emerald Ash Borer
THAT Council receive Report PR11-018; and
THAT staff release an information package for the purposes of educating
and notifying our residents of this insect and its potential effect on Ash
trees within the municipality.
11. PR11-023 – Award of Tender PRS 2011-22 Ada Johnson Park Washroom
Servicing; and
Award of Tender PRS2011-16 Ada Johnson Park Washroom
Building
THAT Council receive Report PR11-023; and
THAT Tender PRS2011-22 Ada Johnson Park Washroom Servicing, be
awarded to R-Chad General Contracting Inc. in the amount of $59,400.00,
excluding taxes; and
THAT Tender PRS2011-16 Ada Johnson Park Concrete Washroom
Building, be awarded to HY Grade Precast Concrete in the amount of
$91,919.30, excluding taxes.
13. AAC11-02 – Accessibility Advisory Committee Report, May 4, 2011
THAT Council adopt the Accessibility Advisory Committee
recommendations of the May 4, 2011 meeting.
CARRIED
V DELEGATIONS
(a) Cyndy Skillins, PACT Member
Re: PACT and Parks Ambassador Program
Cyndy Skillins informed Council that she was seeking approval for the Parks
Ambassador Program and that, with endorsement of the program, PACT
members would be able to start seeking volunteers and set up training
General Committee Meeting Minutes
Tuesday, May 17, 2011
Page 4 of 7
schedules. She noted that there could be an opportunity to reach many potential
volunteers and advertise this program at the upcoming Street Festival in June.
Ms Skillins reviewed the financial implications and she anticipates no request for
funding at this time and that they plan to be up and running by spring 2012,
hopefully, with a soft start this (2011) fall. She also stated that many other
municipalities were involved in the Parks Ambassador Program with great
success.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to reconsider Item 10 and that it
be brought forward for discussion.
CARRIED
10. PR11-022 – Parks Ambassador Program
THAT Council receive Report PR11-022; and
THAT Council endorse, in principal, the Parks Ambassador Program;
and
THAT the Parks Ambassador Program be referred to the Parks and
Recreation Advisory Committee (PRAC) for implementation.
CARRIED
(b) Svetoslava Topouzova, Resident
Re: Referral Fee Appeal
Svetoslava Topouzova requested that Council waive the Town of Aurora fee of
$515 for her referral to the Ontario Municipal Board (OMB). She noted that the
OMB submission fee is only $125 and felt that the Town’s fee of $515 was not
fair as she is a resident and not a developer.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee Meeting Minutes
Tuesday, May 17, 2011
Page 5 of 7
(c) Mr. Warren McClure, Representing the Ratepayers Association of Yonge
Street South (R.A.Y.S)
Re: Closed Session Item Re: Litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality or
local board; Re: Applications to Amend the Official Plan and Zoning
By-law
P.A.R.C.E.L. Inc.
Plan M-42, Block B & Part of Block A
Official Plan Amendment File Number: D09-03-08
Zoning By-law Amendment File Number: D14-14-08
Warren McClure stated that the Ratepayers Association of Yonge Street South
(R.A.Y.S.) has been involved in this application for the last couple of years. He noted
that they have been actively working with the Town staff and the developer. Mr.
McClure requested notice regarding the reporting out from Closed Session regarding
this item so that R.A.Y.S. can prepare and be in attendance.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. CFS11-013 – Grant Opportunities – Authority to Submit Applications
General Committee recommends:
THAT Report CFS11-013 be received; and
THAT the Treasurer be authorized to submit grant applications on behalf
of the Town in an effort to obtain grant funding for operating or capital
initiatives as such opportunities arise, subject to the limitations set out in
Report CFS11-013; and
THAT the Mayor and Clerk be authorized to execute any grant
agreements, including any and all documents and ancillary agreements
required to give effect to same, for grants which are to support currently
approved operating programs or initiatives or currently approved capital
works; and
THAT staff report to Council twice per year outlining the applications
and projects submitted for grant opportunities and the outcome of
those applications.
CARRIED
5. PL11-027 – Proposed Street Name Additions to the Bank of Approved
Street Names
General Committee recommends:
THAT Council receive Report PL11-027; and
General Committee Meeting Minutes
Tuesday, May 17, 2011
Page 6 of 7
THAT Council approve the list of additional historical names as included
within Appendix 2 to be added to the Bank of Approved Street Names, for
the future naming of streets within the Town of Aurora.
CARRIED
8. PR11-019 – Property Use Agreements
General Committee recommends:
THAT Council receive Report PR11-019; and
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the year 2011 to facilitate the Aurora Youth Soccer Club’s
(AYSC) use of soccer fields on Magna lands; and
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and St. Andrew's College (SAC)
for the year 2011 to facilitate the Aurora Youth Soccer Club’s (AYSC) use
of soccer fields on SAC lands.
CARRIED
9. PR11-020 – Tree Permit Application to Remove Trees
General Committee recommends:
THAT Council receive Report PR11-020; and
THAT Council approve the attached application for the removal of trees at
88 Kennedy Street in accordance with By-law 4474-03.D being a By-law
to Authorize the Injury or Destruction of Trees (Tree Permit By-law).
CARRIED
12. PR11-024 – Award of Tender PRS2011-15 - Supply, Planting &
Maintenance of Boulevard Trees
General Committee recommends:
THAT Council receive Report PR11-024; and
THAT Tender PRS2011-15 - Supply, Planting & Maintenance of
Boulevard Trees, be awarded to Colpac Construction Inc. in the amount of
$109,903.05, excluding taxes.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
General Committee Meeting Minutes
Tuesday, May 17, 2011
Page 7 of 7
IX CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider the following matters:
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
Re: Applications to Amend the Official Plan and Zoning By-law
P.A.R.C.E.L. Inc.
Plan M-42, Block B & Part of Block A
Official Plan Amendment File Number: D09-03-08
Zoning By-law Amendment File Number: D14-14-08
CARRIED
General Committee recommends:
THAT General Committee add the following item to the Closed
Session agenda:
Personal matters about an identifiable individual, including
municipal or local board employees;
Re: Item 5 – Proposed Street Name Additions to the Bank of
Approved Street Names
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:39 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF MAY 17, 2011 IS
SUBJECT TO FINAL APPROVAL AT COUNCIL ON MAY 24, 2011.