MINUTES - General Committee - 20110322
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, March 22, 2011
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Abel, Ballard
(arrived at 7:04 p.m.), Buck, Gaertner, Humfryes, Pirri,
Thompson, and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building
and By-law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, Associate Solicitor, and
Council/Committee Secretary
Councillor Gallo called the meeting to order at 7:02 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
Replacement Page 62 to Item 4
Re: CFS11-006 – Statement of Remuneration and Expenses for
Members of Council, Committees and Local
Boards
New Item 15
Memorandum from John D. Leach, Director of Customer and
Legislative Services Regarding Correspondence Received from
Anita Moore, Town Clerk, Town of Newmarket
Re: Resolution R4-2011 – Earth Hour Participation and Challenge
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 6, 7, 8, 9, 10, and 11 were identified as items requiring separate
discussion.
General Committee Meeting Minutes
Tuesday, March 22, 2011
Page 2 of 7
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 4, 5, 12, 13, 14, and 15 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. CAO11-003 – Town of Aurora Strategic Plan Update
THAT Report CAO11-003 be received for information; and
THAT Council authorize an update to the Town of Aurora Strategic Plan
based on the work plan outlined in this report.
4. CFS11-006 – Statement of Remuneration and Expenses for Members of
Council, Committees and Local Boards
THAT Report CFS11-006 be received for information.
5. CLS11-006 – Pending List
THAT Council receive Report CLS11-006 for information.
12. PL11-016 – Site Plan Agreement
Hamil Inc.
260 Industrial Parkway North
Blocks 1,2,3 and part of Block 4, 65M-2718
Files: D11-09-07
THAT Report PL11-016 be received; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same (File: D11-09-07, Hamil Inc.).
13. PL11-017 – Application for Site Plan Approval
St. Andrew’s College
Part 3, Plan 65R-1463, Part Lot 84, Concession 1 WYS
15800 Yonge Street
File Number: D11-03-10
THAT Report PL11-017 be received; and
THAT Site Plan Application File D11-03-10, St. Andrew’s College, be
approved to permit track and field improvements and a grandstand
development; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Minutes
Tuesday, March 22, 2011
Page 3 of 7
14. Memorandum from Mayor Geoffrey Dawe
Re: Joint Council Committee (JCC) Members
THAT Councillor Buck’s resignation from the Joint Council Committee be
received; and
THAT Deputy Mayor John Abel be appointed to the Joint Council
Committee for the 2010-2014 term of Council.
15. Memorandum from John D. Leach, Director of Customer and Legislative
Services Regarding Correspondence Received from Anita Moore, Town
Clerk, Town of Newmarket
Re: Resolution R4-2011 – Earth Hour Participation and Challenge
THAT Council receive the correspondence from Anita Moore, Town Clerk,
Town of Newmarket, regarding resolution R4-2011 – Earth Hour
Participation and Challenge.
CARRIED
V DELEGATIONS
None
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Deferred from Council Meeting of February 22, 2011 (Item 5)
Deferred from Council Meeting of March 8, 2011 (Item 3)
BBS11-001 – Award of Request for Proposal No. CLS2010-34 Customer
Service Strategy
General Committee recommends:
THAT this Item be referred to the workshop to be held in June, 2011.
CARRIED
General Committee recommends:
THAT Item 11 be brought forward for discussion.
CARRIED
General Committee Meeting Minutes
Tuesday, March 22, 2011
Page 4 of 7
11. PL11-015 – Application for Zoning By-Law Amendment and Site Plan
Approval
Daniels LR Corporation
15993 Bayview Avenue
Part of Lot 25, Concession 2, E.Y.S.
Files: D14-17-06 and D11-17-09
(Related Files: D12-03-06 and D11-09-09)
General Committee recommends:
THAT Report PL11-015 be received; and
THAT Site Plan Application D11-17-09 be approved to permit a two-storey
1569.88m2 (16,898 ft2) commercial plaza; and
THAT Council enact implementing Zoning By-law 5310-11; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
3. CAO11-004 – Town of Aurora’s Corporate Communications Strategic Plan
General Committee recommends:
THAT this Item be deferred to the April 5, 2011 General Committee
meeting.
CARRIED
6. PR11-008 – Amendments to By-law 5244-10 (Fees & Charges)
General Committee recommends:
THAT Council receive Report PR11-008; and
THAT Council approve the amendments to the existing Fees and Charges
By-law 5244-10, Schedule G.
CARRIED
Deputy Mayor Abel assumed the Chair at 7:54 p.m.
7. PR11-009 – Shared Use and Maintenance Agreement with the York Catholic
District School Board (YCDSB)
General Committee recommends:
THAT Council receive Report PR11-009; and
THAT Council review the agreement or summary of the agreement
prior to finalization.
CARRIED
General Committee Meeting Minutes
Tuesday, March 22, 2011
Page 5 of 7
Councillor Gallo resumed the Chair at 8:20 p.m.
8. PR11-010 – Sheppard’s Bush Fitness Trail Equipment
General Committee recommends:
THAT Council receive Report PR11-010; and
THAT the fitness equipment remain in place with the addition of more
visible “information to users” signage.
CARRIED
9. PR11-011 – Trails Sub-Committee
General Committee recommends:
THAT Council receive Report PR11-011; and
THAT Council extend the term of the former Trails Sub-Committee and its
members for a maximum six-month period to enable completion of the
Trails Master Plan.
CARRIED
10. PR11-012 – Run For Southlake
General Committee recommends:
THAT Council receive Report PR11-012; and
THAT Council waive the fees in the amount of $750.00 for the use of the
Aurora Community Centre (ACC) in support of the Run for Southlake.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillors Buck, Gaertner, Gallo, and Thompson requested a review of how
paper and email is currently utilized, for the distribution of notices and the
agendas, in order to be more environmentally friendly.
Councillor Buck inquired about a program regarding Earth Hour and how
residents can participate by having a tree planted on their behalf by the Trees
Ontario's urban reforestation program. The Chief Administrative Officer
responded that he would provide information on this program.
Councillor Buck advised that, after reading the agreement for the Church Street
School Cultural Centre, she became concerned regarding the weight loads in
conjunction with the Farmer’s Market held there during the winter months. The
Director of Building and By-law Services responded that the building had been
reinforced a few years ago and that a permit had also been issued for assembly
occupancy that met the weight load requirements. Councillor Buck expressed
concern for the wear and tear on the floors as many people pass through the
building and the salt and sand carried in on their footwear could be harmful to the
floors. Councillor Abel noted that more than 500 people attend on a regular basis
General Committee Meeting Minutes
Tuesday, March 22, 2011
Page 6 of 7
and Councillor Ballard stated that he felt that the building had been thoroughly
reinforced to modern engineering standards.
IX CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider the following matters:
1) Personal matters about an identifiable individual, including municipal or
local board employees; Re: CAO11-007 – Recruitment Plan and
Appointment of Acting Town Solicitor
2) A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-005 – Sale of Lands to ASL
Properties Ltd., Southern Portion of Lot 26, RCP10328 (95 Allaura
Boulevard)
3) A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: PR11-013 – Land Acquisition Strategy
4) A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-006 – Acquisition of the
Balance of the Case Woodlot Lands
5) Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; Re: Morris v.
Johnson et al. - Defamation Action
6) Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; Re: PL11-020 -
Status Update on 2C Secondary Plan (OPA #73) Ontario Municipal
Board Hearing
CARRIED
General Committee recommends:
THAT Council add an additional Item 7 to the Closed Session agenda:
7) Personal matters about an identifiable individual, including
municipal or local board employees.
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:51 p.m.
CARRIED
General Committee Meeting Minutes
Tuesday, March 22, 2011
Page 7 of 7
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF MARCH 22, 2011
RECEIVED FINAL APPROVAL AT COUNCIL ON MARCH 29, 2011 WITH THE
EXCEPTION OF ITEM 1 WHICH WAS ADOPTED AS ORIGINALLY PRESENTED.