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MINUTES - General Committee - 20110215 TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, February 15, 2011 ATTENDANCE COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors Abel, Ballard, Gallo, Humfryes, Pirri, Thompson, and Mayor Dawe MEMBERS ABSENT Councillor Gaertner OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By-law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Councillor Buck called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional items, be approved:  Withdrawn Delegation (b) Allan White, Resident Re: Item 1 – IES11-006 - Speeding Concerns on Conover Avenue Between River Ridge Boulevard and Wellington Street East  New Delegation (e) Ron Weese, President of Sport Aurora Re: Item 10 – PR11-003 - Parkland and Trail Acquisition Strategy  Additional Correspondence from Jonathan Rodger, MScPI, MCIP, RPP Representing St. Johns’ Bay Land Company and Loblaw Properties Limited Re: Item 6 - PL11-010 - Application for Site Plan Approval St. John’s Bay Land Company Lot 1 and Block 7, Plan 65M-2874 15820 Bayview Avenue File Number: D11-08-05(A) CARRIED General Committee Meeting Minutes Tuesday, February 15, 2011 Page 2 of 7 III ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes of February 1, 2011 General Committee recommends: THAT the General Committee meeting minutes of February 1, 2011 be approved. CARRIED Special General Committee Meeting Minutes of January 31, 2011 General Committee recommends: THAT the Special General Committee meeting minutes of January 31, 2011 be approved. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 6, 9, and 10 were identified as items requiring separate discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5, 7, and 8 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 1. IES11-006 – Speeding Concerns on Conover Avenue Between River Ridge Boulevard and Wellington Street East THAT Council receive report no. IES11-006; and THAT multi-way stop control not be installed on the Conover Avenue and Halldorson Avenue intersection; and THAT the York Regional Police be requested to conduct regular speed enforcement of the posted 40km/hr on Conover Avenue; and THAT letters be sent to area residents with Council’s recommendations. 2. IES11-007 – Extension of Contract for Remedial Works to Reduce Extraneous Flow in the Wastewater Collection System THAT Council receive report no. IES11-007; and THAT Council grant early budget approval for Capital Project No. 42022 – Wastewater Infrastructure Rehabilitation Program; and General Committee Meeting Minutes Tuesday, February 15, 2011 Page 3 of 7 THAT Council approve the expenditures and works for the third year of a three-year contract No. PW2009-03 – For the Continuation of Remedial Works to Reduce Extraneous Flows in the Wastewater Collection System as awarded to Fer-Pal Construction Ltd. for a 2011 upset limit of $1,530,000 excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the amended Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. 3. IES11-009 – Submission of Annual Drinking Water Quality Report THAT Council receive Report IES11-009; and THAT Council receive information on the mandated regulatory reporting of the Town’s Drinking Water System, Schedule 22 – Summary Report. 4. IES11-010 – Green Power Procurement THAT Council receive report no. IES11-010; and THAT Council approve the procurement of Eco-Logo Certified Green Power for Aurora Town Hall through a joint RFP with the Region of York. 5. PL11-008 – Simplified Development Agreement Bozena Vukota 40 Steeplechase Avenue Lots 36 & Park of Block A on Plan M-1582, Part 7 on 65R-20000 Minor Variance File Number: D13-01-10 THAT report PL11-008 be received; and THAT the Mayor and Town Clerk be authorized to execute the Simplified Development Agreement, including any and all documents and ancillary agreements required to give effect to same (File D13-01-10, Bozena Vukota, 40 Steeplechase Avenue). 7. PL11-011 – Application for Site Plan Approval Vitmont Holdings Inc. Part of Lot 13, Blocks A & B, Plan M-51 27 Allaura Blvd. File Number: D11-04-10 THAT report PL11-011 be received; and THAT Site Plan Application File D11-04-10, Vitmont Holdings Inc., be approved to permit a self storage development consisting of four, one- storey buildings for a total of approximately 4270.20 m2 (45,964.05 sq. ft.) gross floor area in size; and THAT the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Minutes Tuesday, February 15, 2011 Page 4 of 7 8. PL11-012 – Application for Site Plan Approval York Region District School Board Block 122 of Plan 65M4076 490 Mavrinac Boulevard (NW corner of Hartwell Way and Mavrinac Boulevard) File Number: D11-06-10 THAT report PL11-012 be received; and THAT Site Plan Application File D11-06-10, York Region District School Board be approved to permit the development of a new public elementary school site with a building of approximately 5,795 m2 (62,379 sq. ft.) gross floor area in size; and THAT the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED VI DELEGATIONS (a) Barrie Wharton, Resident Re: Cost/Safety Re Parks on Sheppard’s Bush Barry Wharton stated that the cardiac/exercise equipment installed at Sheppard’s Bush is potentially dangerous, noting that the warnings on the equipment are not highly visible and the equipment could be hazardous, particularly for children. General Committee recommends: THAT the comments of the delegate be received and directed to Mr. Downey, Director of Parks and Recreation Services, for a report on the issues raised by the delegate. CARRIED (b) Allan White, Resident Re: Item 1 – IES11-006 - Speeding Concerns on Conover Avenue Between River Ridge Boulevard and Wellington Street East This delegation was withdrawn. (c) Susan Morton-Leonard, Aurora Festival of the Arts Volunteer Re: Item 9 - PR11-002 – 2011 Jazz Festival Susan Morton-Leonard informed Council that the coordinating group for the Jazz Festival reorganized to become the Aurora Festival of the Arts, a not-for-profit organization. She noted that this is the third year for the Jazz Festival that predominantly features York Region artists and advised that this event has many economic benefits for the Town of Aurora. Ms Morton-Leonard stated that the event will be ‘going green’ with no plastic water bottles and advised that the Jazz Festival will take place at the Town Park from July 29-31, 2011. Ms Morton- Leonard also requested financial support from the Town of Aurora in the amount of $5,000 and the waiving of park permit fees. General Committee Meeting Minutes Tuesday, February 15, 2011 Page 5 of 7 General Committee recommends: THAT the comments of the delegate be received. CARRIED (e) Ron Weese, President of Sport Aurora Re: PR11-003 - Item 10 - Parkland and Trail Acquisition Strategy (Additional Delegation) Ron Weese stated that he is the President of Sport Aurora and noted that many of their volunteers were in attendance in support of the Parkland and Trail Acquisition Strategy. Mr. Weese noted that Sport Aurora has participated with the Town of Aurora in the development of Town policies. He requested Council’s consideration of the Parkland and Trail Acquisition Strategy and how it can be translated into action in a timely, cost-effective manner. General Committee recommends: THAT the comments of the delegate be received. CARRIED (d) Al Downey, Director of Parks and Recreation Services Re: Item 10 - PR11-003 - Parkland and Trail Acquisition Strategy Mr. Downey reviewed the background, processes, methods, recommendations and next steps of the Parkland and Trail Acquisition Strategy. He discussed partnerships and opportunities, and noted that there will be a presentation, in the future, to Council regarding potential specific land parcels as identified by the Consultant. General Committee recommends: THAT the comments of the delegate be received. CARRIED VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 6. PL11-010 – Application for Site Plan Approval St. John’s Bay Land Company Lot 1 and Block 7, Plan 65M-2874 15820 Bayview Avenue File Number: D11-08-05(A) General Committee recommends: THAT this Item be deferred to the next General Committee meeting. CARRIED General Committee Meeting Minutes Tuesday, February 15, 2011 Page 6 of 7 9. PR11-002 – 2011 Jazz Festival General Committee recommends: THAT the motion be amended by adding the following: THAT the Aurora Festival of the Arts be requested to make a short presentation to Council on the results of their event, the benefits paid to the charities, the attendance, and a brief financial synopsis of the event; and THAT the presentation be made by the end of October 2011. CARRIED General Committee recommends: THAT Council receive Report PR11-002; and THAT Council endorse the Aurora Jazz Festival produced by the Aurora Festival of the Arts; and THAT Council waive the park permit fee in the amount of $975.00; and THAT Council approve sponsorship for the event in the amount of $2,000.00; and THAT the Town electronic signs be available to advertise the event; and THAT the Temporary Sign By-law No. 4897-07.P be waived to permit the placement of portable signs one month prior to the event; and THAT the Jazz Festival be included as a link on the Town website; and THAT the Aurora Festival of the Arts be requested to make a short presentation to Council on the results of their event, the benefits paid to the charities, the attendance, and a brief financial synopsis of the event; and THAT the presentation be made by the end of October 2011. CARRIED 10. PR11-003 – Parkland and Trail Acquisition Strategy General Committee recommends: THAT this Item be deferred to the next General Committee meeting. CARRIED IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Buck relinquished the Chair to Mayor Dawe. Councillor Buck made four Notices of Motion to be presented at the next Council meeting: General Committee Meeting Minutes Tuesday, February 15, 2011 Page 7 of 7 1. Church Street School, that all members of Council receive a copy of the agreement for the purchase of cultural services. 2. The timing of the contracts that were awarded by the CAO during the Council recess. 3. The total legal costs for court and OMB proceedings regarding the Westhill application. 4. The cost of the former Mayor’s legal action against residents of the Town. Councillor Buck resumed the Chair. Mayor Dawe informed Council regarding an article in the news about Aurora’s Grammy connection because of an award-winning album that was produced by Norbert and Bonnie Kraft who reside in Aurora. Councillor Abel noted that there will be a Family Day event organized by Shelley Ware and her staff at the Town Park with many exciting activities planned for Monday, February 21, 2011. Councillor Humfryes reminded everyone of the Mardi Gras event being held Saturday, February 19, 2011, and that ten tickets have become available. X CLOSED SESSION General Committee recommends: THAT Council resolve into a Closed Session to consider:  Personal matters about an identifiable individual, including municipal or local board employees; Re: Applications for the Accessibility Advisory Committee, Aurora Public Library Board and Committee of Adjustment CARRIED General Committee recessed at 8:09 p.m. to resolve into Closed Session. General Committee reconvened at 11:32 p.m. XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:32 p.m. CARRIED GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRAURY 15, 2011 RECEIVED FINAL APPROVAL AT COUNCIL ON FEBRUARY 22, 2011 WITH THE EXCEPTION OF ITEMS 1 AND 9 WHICH WERE ADOPTED AS AMENDED.