MINUTES - General Committee - 20110201
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday, February 1, 2011
ATTENDANCE
COMMITTEE MEMBERS Councillor Thompson in the Chair; Councillors Abel,
Ballard, Gaertner, Gallo, Humfryes, Pirri, and Mayor
Dawe
MEMBERS ABSENT Councillor Buck
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-law
Services, Director of Parks and Recreation Services,
Director of Planning and Development Services,
Director of Infrastructure and Environmental Services,
Director of Corporate and Financial Services/Treasurer,
and Council/Committee Secretary
Councillor Thompson called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
Withdrawn Delegation (a) Barrie Wharton
Re: Cost/Safety at Sheppard’s Bush
New Delegation (c) Gordon Barnes
Re: Item 7 – CLS11-002 Advisory Committees
CARRIED
General Committee Meeting Minutes
Tuesday, February 1, 2011
Page 2 of 6
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of January 18, 2011
General Committee recommends:
THAT the General Committee meeting minutes of January 18, 2011 be
adopted as printed and circulated.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, and 7 were identified as items requiring separate discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 6, 8, and 9 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. Deferred from General Committee Meeting of January 18, 2011 (Item 1)
CAO11-002 – Awarding of Contracts During the Election Recess
THAT report CAO11-002 be received for information.
6. CFS11-004 – Additional Project Requirements for Tender CFS2010-45
THAT report CFS11-004 be received; and
THAT staff be authorized to increase the existing purchase order for User
Friendly Systems Inc. by the amount of $20,000 to acquire additional
Storage Area Network (SAN) components that will increase the capacity of
the original SAN project.
8. PL11-006 – Application for Site Plan Approval (Revised Submission)
HWP Diversified Holdings Inc.
126 Don Hillock Drive
Lot 5, Plan 65M-3974
File: D11-01-09
THAT report PL11-006 be received; and
THAT Site Plan Application D11-01-09 (revised) be approved to permit the
construction of a two-storey 3,248.6m2 (34,969ft2) office building; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Minutes
Tuesday, February 1, 2011
Page 3 of 6
9. Memorandum from Mayor Dawe
Re: Joint Council Committee (JCC) Members
THAT Councillors Ballard, Buck and Gallo be the three Members of
Council to sit on the Joint Council Committee for the 2010-2014 term of
Council.
CARRIED
VI DELEGATIONS
(a) Barrie Wharton
Re: Cost/Safety at Sheppard’s Bush
This delegation was withdrawn.
(b) Yvonne Cattrall, Aurora Selkies & Masters Swim Club
Re: Item 5 – PR11-001 – Pool Allocation
Yvonne Cattrall reiterated her request for redistribution of pool hours and
responded to questions that arose at the last General Committee meeting. She
stated that a private pool is available, however, the parents of swimmers at her
Club are opposed to this option. Further, Ms Cattrall said that the Selkies did not
refuse offered pool time because they were able to substitute hours on Sunday
mornings for hours in the afternoon. Lastly, she noted that the pool allocation
hours were lopsided and that she would like to sit down with the other clubs and
mediators to sort it out.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 5.
CARRIED
(c) Gordon Barnes
Re: Item 7 – CLS11-002 Advisory Committees
Mr. Barnes addressed Council with his concerns regarding the possible
discontinuation of the Environmental Advisory Committee. He stated that, as a
member on that Committee, he did not feel that the mandate had been fulfilled as
outlined in the staff report. Mr. Barnes said that it was his understanding that the
mandate was to respond to Council when Council requested advice on
environmental issues and to bring any other environmental issues to Council’s
attention. He also noted that the Environmental Action Plan was completed but
required time to understand and implement as habits change. Mr. Barnes
reviewed the workshops, seminars, activities and worthwhile events that the
Environmental Advisory Committee participated in along with the community.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 7.
CARRIED
General Committee Meeting Minutes
Tuesday, February 1, 2011
Page 4 of 6
General Committee recommends:
THAT Item 7 be brought forward for discussion.
CARRIED
7. CLS11-002 – Advisory Committees
General Committee recommends:
THAT report CLS11-002 be received; and
THAT all of the advisory committees be reconstituted with the
exception of the Traffic Safety Advisory Committee; and
THAT the Terms of Reference, composition and operational issues of
the Heritage Advisory Committee, Economic Development Advisory
Committee, Recreational Trails Sub-Committee, Leisure Services
Advisory Committee and the Environmental Advisory Committee be
reviewed by staff and a report be brought back to General
Committee; and
THAT Council appoint one member to sit on the Nokiidaa Trail Committee
for the 2010-2014 term of office.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. Deferred from General Committee Meeting of January 18, 2011 (Item 2)
BBS11-001 – Award of Request for Proposal No. CLS2010-34 Customer
Service Strategy
General Committee recommends:
THAT this Item be deferred to the February 22, 2011 Council meeting.
CARRIED
3. Deferred from General Committee Meeting of January 18, 2011 (Item 4)
CLS11-001 – Pending List
General Committee recommends:
THAT Council receive report CLS11-001 for information.
CARRIED
General Committee Meeting Minutes
Tuesday, February 1, 2011
Page 5 of 6
4. Deferred from General Committee Meeting of January 18, 2011 (Item 6)
IES11-001 – Solar Photovoltaic Development Project at the Stronach Aurora
Recreation Complex
General Committee recommends:
THAT this Item be deferred to the February 22, 2011 Council meeting.
DEFEATED
General Committee recommends:
THAT Council receive Report No. IES11-001 for information; and
THAT Council authorize staff to prepare and submit an Ontario Power
Authority (OPA) application for a Feed in Tariff (FIT) Contract for the
proposed solar photovoltaic system at the Stronach Aurora Recreation
Complex.
CARRIED
5. Deferred from General Committee Meeting of January 18, 2011 (Item 15)
PR11-001 – Pool Allocation
General Committee recommends:
THAT the Pool Allocation be deferred for a maximum of 3 months;
and
THAT the 3 pool user groups meet as a group with Swim Ontario and
the Director of Parks and Recreation Services and interested
Councillors; and
THAT an agreement be based upon the 2010/2011 enrolment
numbers, including the number of Aurora residents, as verified by
Swim Ontario; and
THAT staff prepare a report on the advantages and disadvantages of
implementing three-year pool permits for Swim Clubs.
DEFEATED
General Committee recommends:
THAT the 2008 draft of the Pool Allocation Policy be used only as a
guideline for the allocation of permits until excess pool capacity exists; and
THAT staff prepare a report on the advantages and disadvantages of
implementing three-year pool permits for Swim Clubs.
CARRIED
General Committee Meeting Minutes
Tuesday, February 1, 2011
Page 6 of 6
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Humfryes invited Council members to attend the 11th Annual Mardi
Gras fundraising event for Southlake. She noted that the goal was to raise
$100,000 to be used for the Regional cancer program.
Councillor Humfryes noted that, in response to the challenge issued by Steve
Hinder, Mayor Dawe would be heading up a team for the Run for Southlake
event to be held this spring; and that any interested Councillor or staff member is
welcome to participate.
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:33 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 1, 2011
RECEIVED FINAL APPROVAL AT COUNCIL ON FEBRUARY 8, 2011.