MINUTES - Special General Committee - 20110215
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
MEETING MINUTES
AUDIT COMMITTEE
Council Chambers
Aurora Town Hall
Tuesday, February 15, 2011
ATTENDANCE
COMMITTEE MEMBERS Mayor Dawe in the Chair; Councillors Abel, Buck, Gallo,
Pirri, and Thompson
MEMBERS ABSENT Councillors Ballard, Gaertner and Humfryes
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Corporate
and Financial Services/Treasurer, and
Council/Committee Secretary
Mayor Dawe called the meeting to order at 6:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
III PRESENTATION
(a) Representatives of Grant Thornton LLP
Joanne Rogers, Partner, and Irfan Ahmad, Senior Manager
Re: 2010 Audit Plan
Joanne Rogers provided an overview of the Audit Plan and commented on the
objectives, approach, methodology, strategies, and the responsibilities of the
Audit Committee, management and Grant Thornton. Ms Rogers stated that this is
the first year for the change to Canadian Auditing Standards (CAS) whereby the
audit date on the report is not finalized until Council has approved the report.
Special General Committee Meeting Minutes
Audit Committee
Tuesday, February 15, 2011
Page 2 of 2
General Committee recommends:
THAT the presentation by Grant Thornton LLP be received for information.
CARRIED
IV CONSIDERATION OF ITEMS
1. Terms of Reference – Town of Aurora Audit Committee
(Schedule A to Procedural By-law 4835-06.C as amended)
General Committee recommends:
THAT the Terms of Reference – Town of Aurora Audit Committee be
received for information.
CARRIED
2. CFS11-003 – 2010 Audit Plan
General Committee recommends:
THAT report CFS11-003 be received; and
THAT the 2010 year-end Audit Plan as proposed by Grant Thornton be
endorsed; and
THAT the Treasurer be authorized to approve additional fees up to a
further 10% of the quoted fee for additional works and efforts required of
the auditor in the event of adverse findings, or required assistance to staff
or similar costs are incurred.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 6:19 p.m.
CARRIED
GEOFFREY DAWE, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING OF FEBRUARY
15, 2011 RECEIVED FINAL APPROVAL AT COUNCIL ON FEBRUARY 22, 2011.