MINUTES - General Committee - 20100921
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-15
Council Chambers
Aurora Town Hall
Tuesday, September 21, 2010
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Gaertner,
Gallo, Granger, MacEachern, McRoberts, and W ilson
MEMBERS ABSENT Councillor Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Parks Manager, Director of Planning
and Development Services, Director of Infrastructure
and Environmental Services, Director of Corporate
and Financial Services/Treasurer, and
Council/Committee Secretary
In the absence of Councillor Collins-Mrakas, the Committee appointed Mayor
Morris to the Chair.
Mayor Morris called the meeting to order at 7:09 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Gallo declared an interest regarding Item 8 as he lives within the
neighbourhood under consideration.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
Delegation (a) Ms Caterina Facciolo (and correspondence)
Re: Item 8 – PL10-061 – Site Plan Application
Ridgewood Developments II Inc.
111 Civic Square Gate (formerly known as 205-215
John West Way)
File Number: D11-02-10
Correspondence from Mr. Brad Keast, Smart!Centres
Re: Item 7 – PL10-060 – Request for Proposal for the Restoration
of the Petch Log House
CARRIED
General Committee Meeting Minutes
Tuesday, September 21, 2010
Page 2 of 9
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of Tuesday, September 7, 2010
General Committee recommends:
THAT the General Committee meeting minutes of Tuesday, September 7,
2010 be approved.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 8 and 9 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 10 and 11 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
10. EAC10-007 – Environmental Advisory Committee Recommendation
Summary from September 9, 2010
THAT the Environmental Advisory Committee meeting minutes from the
September 9, 2010 meeting be received for information and the
recommendations contained therein be approved.
11. HAC10-006 – Heritage Advisory Committee Recommendation
Summary from September 9, 2010
THAT the Heritage Advisory Committee meeting minutes from the
September 9, 2010 meeting be received for information and the
recommendations contained therein be approved.
CARRIED
VI DELEGATIONS
(a) Ms Caterina Facciolo
Re: Item 8 – PL10-061 – Site Plan Application
Ridgewood Developments II Inc.
111 Civic Square Gate (formerly known as 205-215 John
West Way)
File Number: D11-0210
Ms Facciolo expressed concern regarding the development of a proposed six-
storey residential building in her neighbourhood and the associated increase in
traffic. She specifically mentioned the Civic Square Park usage and noted that it
has a high volume of activity with youth sporting events and children playing in
the area. Ms Facciolo noted that an application for this development is to be
General Committee Meeting Minutes
Tuesday, September 21, 2010
Page 3 of 9
heard at Committee of Adjustment on October 14, and she requested that
Council consider deferring the application until after the Committee of Adjustment
hearing. Ms Facciolo said that this would give the community the opportunity to
express any concerns and provide input. She stated that consideration should
also be given regarding the location of the driveway and the site lines.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 8.
CARRIED
General Committee recommends:
THAT Item 8 be brought forward for discussion.
CARRIED
General Committee recommends:
THAT procedure be waived and another delegate be allowed to address
Council regarding Item 8.
(b) Mr. Jack Winberg, Ridgewood Developments II Inc.
Mr. Winberg responded to the concerns of Delegate (a) by noting that
Ridgewood Developments II Inc. had completed the requested traffic study and
that an increase in traffic volume would be minimal. He stated that this
development is more desirable then that allowed as-of-right in the current zoning
since the commercial component that could have been added to the first floor is
no longer being considered and the proposal is for residential only. Mr. W inberg
said that this would mean that there would be no increase of commercial traffic,
as it would be local residential traffic only. He noted that this type of building, and
its location, would be attractive to retired residents and this would help
downgrade the anticipated traffic volume as well. Mr. Winberg said that
consideration could be given to routing traffic to exit right only onto Civic Square
Gate. He also noted that having site plan approval prior to the Committee of
Adjustment hearing would give them a clearer picture of the proposed layout.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 8.
CARRIED
8. PL10-061 - Site Plan Application
Ridgewood Developments II Inc.
111 Civic Square Gate (formerly known as 205-215
John West Way)
File Number: D11-02-10
General Committee recommends:
THAT subject to any issues or comments raised by Council, Site Plan
Application D11-02-10 be approved to permit the construction of a six-
storey residential apartment building; and
General Committee Meeting Minutes
Tuesday, September 21, 2010
Page 4 of 9
THAT subject to Committee of Adjustment approval, Council authorize the
Mayor and Clerk to execute the Site Plan Agreement; and
THAT 145 units of servicing capacity be allocated to the Ridgewood
Developments II Inc. site plan application file No. D11-02-10.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT Item 9 be brought forward for discussion.
CARRIED
9. AAC10-07 – Accessibility Advisory Committee Recommendation Summary
from Wednesday, September 1, 2010
General Committee recommends:
THAT the second recommendation of report AAC10-07 be amended.
(2) Status Update – 2010 Town of Aurora Annual Accessibility Plan
THAT the Accessibility Advisory Committee receive the Status Update –
2010 Town of Aurora Annual Accessibility Plan with consideration given to
the comments and recommendations made by the Committee with respect
to the Plan; and
THAT the Accessibility Advisory Committee recommend that the 2010
Town of Aurora Annual Accessibility Plan be endorsed by Council.
CARRIED
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee meeting
minutes from the September 1, 2010 meeting be received and the
recommendations contained therein be approved.
CARRIED
1. CAO10-017 – Collaborative Municipal Initiatives of the Six Northern
Municipalities of York Region - Update
General Committee recommends:
THAT Council receive report CAO10–017 for information; and
THAT Council endorse the proposed actions outlined in report
CAO10-017.
CARRIED
General Committee Meeting Minutes
Tuesday, September 21, 2010
Page 5 of 9
2. CLS10-021 – Pending List
General Committee recommends:
THAT Item CA09 be removed.
CARRIED
General Committee recommends:
THAT Item CLS40 be removed.
CARRIED
General Committee recommends:
THAT Item CLS48 be removed.
CARRIED
General Committee recommends:
THAT Item CLS55 be removed.
CARRIED
General Committee recommends:
THAT Item CFS9 be removed.
CARRIED
General Committee recommends:
THAT Item CFS14 be removed.
CARRIED
General Committee recommends:
THAT Item PRS58 be removed.
CARRIED
General Committee recommends:
THAT Item NB33 be removed.
CARRIED
General Committee recommends:
THAT Council receive report CLS10-021.
CARRIED
General Committee Meeting Minutes
Tuesday, September 21, 2010
Page 6 of 9
3. CLS10-023 – October General Committee & Council Meetings and to
Reschedule Inaugural Meeting
General Committee recommends:
THAT Council cancel the October 5, 2010 General Committee meeting
and the October 12, 2010 Council meeting; and
THAT Council reschedule the Inaugural Meeting currently scheduled for
November 30, 2010 to December 7, 2010 per Section 2.1 of the Town of
Aurora Procedural By-law No. 4835-06.C.
CARRIED
4. IES10-048 – Award of Request for Quotation No. IES2010-61 Supply and
Installation of Automatic Vehicle Location (AVL) Units and Unit
Tracking Time for the Town of Aurora Snow Plow Fleet
General Committee recommends:
THAT Request for Quotation No. IES2010-61 “Supply and Installation of
Automatic Vehicle Location (AVL) Units and Unit Tracking Time for the
Town of Aurora Snow Plow Fleet” be awarded to Grey Island Systems
International Inc. in the amount of $23,355, plus taxes; and
THAT $13,355 plus non-reimbursable taxes of approved Operational
funding, GL Account No. 1-4-03612-4015, be transferred from Operation
Project No. 03612 to Capital Project No. 34148 for the supply and
installation of Automatic Vehicle Location (AVL) units and unit tracking
time for the Town of Aurora’s snow plow fleet.
CARRIED
5. IES10-050 – Award of Tender No. IES2010-68 – Hot Mix Asphalt Repairs/
Restorations in Various Locations in the Town of Aurora
General Committee Recommends:
THAT Tender No. IES2010-68 – Hot Mix Asphalt Repairs/Restorations in
Various Locations in the Town of Aurora, be awarded to Road Mill
Construction Inc. at an upset limit of $133,000 based on the unit prices
tendered; and
THAT $100,000 of approved capital funding be transferred from Project
No. 31084 to a new capital project for hot mix asphalt patching repairs;
and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements for the project.
CARRIED
Councillor McRoberts assumed the Chair at 9:38 p.m.
General Committee Meeting Minutes
Tuesday, September 21, 2010
Page 7 of 9
6. IES10-051 – Award of Tender No. IES2010-53 – Supply and
Installation of a Desiccant Dehumidification Unit with Heat
Recovery System at the Aurora Community Centre
General Committee recommends:
THAT Tender No. IES2010-53 for the Supply and Installation of a
Desiccant Dehumidification Unit with Heat Recovery System at the Aurora
Community Centre be awarded to Cimco Refrigeration at the tendered
price of $173,630, plus taxes.
CARRIED
Mayor Morris resumed the Chair at 9:46 p.m.
7. PL10-060 – Request for Proposal for the Restoration of the Petch Log
House
General Committee recommends:
THAT staff be directed to obtain a professional estimate for the
general range of the costs that may be associated with the Petch Log
House reconstruction along with a location option; and
THAT this item be deferred to the 2011 budget process.
DEFEATED
General Committee recommends:
THAT staff be directed to advertise in the Notice Board requesting
expressions of interest in working with the Town of Aurora and other
potential partners to relocate the Petch Log House to the Stewart
Burnett Park and restore the house so that it may be used for leisure
community uses, meeting purposes and storage; and
THAT staff be directed to meet with any persons or potential partners
that submit an expression of interest in the hopes of securing a
labour of love solution; and
THAT staff be directed to tarp the building in the interim.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to extend the hour.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Gaertner requested an update of Mr. Simonovskis regarding the
proposed Winter Road Maintenance Pilot Project that had been discussed at a
previous Council Meeting. Mr. Simonovskis responded that he had concerns
regarding the minimum standards. Councillor Gaertner requested a meeting with
him to discuss this further.
General Committee Meeting Minutes
Tuesday, September 21, 2010
Page 8 of 9
Councillor Buck asked when the Financial Statement and update from the Aurora
Cultural Centre would be presented to Council. She was informed that they had
requested delegation status for September 28, 2010.
Councillor Gallo inquired whether the Environmental Advisory Committee’s input
and comments had been included in the 2C Secondary Plan information
gathering process.
Councillor Buck departed the meeting at 10:36 p.m.
Mayor Morris asked the Director of Planning and Development Services about
the Tree Preservation policies noted in the Environmental Advisory Committee
recommendation and noted that Council has received letters in support of tree
preservation specifically regarding trees in the St. John’s Sideroad and Bayview
Avenue application area. The Director responded that he has been in
discussions regarding that area and that he would have further contact to ensure
that that there was a good understanding of the process involved. Councillor
Gaertner advised that the developer and staff had informed Council in the past
that the trees in question were “worthless”.
Councillor MacEachern advised that Geoff Dawe had published commentary
stating an amendment and a vote had not have been called and carried. She
advised that she had confirmed with staff who had reviewed the DVD of the
meeting and that three sets of minutes were each called separately; two sets with
amendments. Councillor MacEachern said that staff confirmed that when the
Mayor called the question, there was a show of hands, and the motion carried to
adopt those minutes with an amendment regarding and the abstention from the
vote. Councillor MacEachern said that immediately after the show of hands, there
was discussion regarding this issue, but that it had already carried.
Mayor Morris stated that a rumour has been published that she had received a
“Cease and Desist Order” regarding the former Integrity Commissioner’ and
confirmed that no such Order had ever been issued and that this rumour is not
true. Mayor Morris also explained that a letter had been received from the former
Integrity Commissioner requesting the Mayor and Council not to disclose any
details about the former Integrity Commissioner’s performance or details of his
contract termination.
Mayor Morris noted a rumour had been published regarding discussions that took
place during a 2C Secondary Plan Study Steering Committee meeting about
affordable housing and that an alleged comment was comment made during the
discussion that “we don’t have those kind of people in Aurora”. Mayor Morris
confirmed that no such statement was ever made by herself at any time or by
any other member on the Steering Committee.
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:49 p.m.
CARRIED
General Committee Meeting Minutes
Tuesday, September 21, 2010
Page 9 of 9
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-15 WAS APPROVED
AT COUNCIL ON TUESDAY, SEPTEMBER 28, 2010 WITH THE EXCEPTION OF
ITEM 7 WHICH WAS DISCUSSED AND ADOPTED AS ORIGINALLY PRESENTED
AND ITEM 8 WHICH WAS ADOPTED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK