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MINUTES - General Committee - 20100921 TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 10-15 Council Chambers Aurora Town Hall Tuesday, September 21, 2010 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Gaertner, Gallo, Granger, MacEachern, McRoberts, and W ilson MEMBERS ABSENT Councillor Collins-Mrakas OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Parks Manager, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary In the absence of Councillor Collins-Mrakas, the Committee appointed Mayor Morris to the Chair. Mayor Morris called the meeting to order at 7:09 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Gallo declared an interest regarding Item 8 as he lives within the neighbourhood under consideration. II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional items, be approved:  Delegation (a) Ms Caterina Facciolo (and correspondence) Re: Item 8 – PL10-061 – Site Plan Application Ridgewood Developments II Inc. 111 Civic Square Gate (formerly known as 205-215 John West Way) File Number: D11-02-10  Correspondence from Mr. Brad Keast, Smart!Centres Re: Item 7 – PL10-060 – Request for Proposal for the Restoration of the Petch Log House CARRIED General Committee Meeting Minutes Tuesday, September 21, 2010 Page 2 of 9 III ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes of Tuesday, September 7, 2010 General Committee recommends: THAT the General Committee meeting minutes of Tuesday, September 7, 2010 be approved. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5, 6, 7, 8 and 9 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 10 and 11 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 10. EAC10-007 – Environmental Advisory Committee Recommendation Summary from September 9, 2010 THAT the Environmental Advisory Committee meeting minutes from the September 9, 2010 meeting be received for information and the recommendations contained therein be approved. 11. HAC10-006 – Heritage Advisory Committee Recommendation Summary from September 9, 2010 THAT the Heritage Advisory Committee meeting minutes from the September 9, 2010 meeting be received for information and the recommendations contained therein be approved. CARRIED VI DELEGATIONS (a) Ms Caterina Facciolo Re: Item 8 – PL10-061 – Site Plan Application Ridgewood Developments II Inc. 111 Civic Square Gate (formerly known as 205-215 John West Way) File Number: D11-0210 Ms Facciolo expressed concern regarding the development of a proposed six- storey residential building in her neighbourhood and the associated increase in traffic. She specifically mentioned the Civic Square Park usage and noted that it has a high volume of activity with youth sporting events and children playing in the area. Ms Facciolo noted that an application for this development is to be General Committee Meeting Minutes Tuesday, September 21, 2010 Page 3 of 9 heard at Committee of Adjustment on October 14, and she requested that Council consider deferring the application until after the Committee of Adjustment hearing. Ms Facciolo said that this would give the community the opportunity to express any concerns and provide input. She stated that consideration should also be given regarding the location of the driveway and the site lines. General Committee recommends: THAT the comments of the delegate be received and referred to Item 8. CARRIED General Committee recommends: THAT Item 8 be brought forward for discussion. CARRIED General Committee recommends: THAT procedure be waived and another delegate be allowed to address Council regarding Item 8. (b) Mr. Jack Winberg, Ridgewood Developments II Inc. Mr. Winberg responded to the concerns of Delegate (a) by noting that Ridgewood Developments II Inc. had completed the requested traffic study and that an increase in traffic volume would be minimal. He stated that this development is more desirable then that allowed as-of-right in the current zoning since the commercial component that could have been added to the first floor is no longer being considered and the proposal is for residential only. Mr. W inberg said that this would mean that there would be no increase of commercial traffic, as it would be local residential traffic only. He noted that this type of building, and its location, would be attractive to retired residents and this would help downgrade the anticipated traffic volume as well. Mr. Winberg said that consideration could be given to routing traffic to exit right only onto Civic Square Gate. He also noted that having site plan approval prior to the Committee of Adjustment hearing would give them a clearer picture of the proposed layout. General Committee recommends: THAT the comments of the delegate be received and referred to Item 8. CARRIED 8. PL10-061 - Site Plan Application Ridgewood Developments II Inc. 111 Civic Square Gate (formerly known as 205-215 John West Way) File Number: D11-02-10 General Committee recommends: THAT subject to any issues or comments raised by Council, Site Plan Application D11-02-10 be approved to permit the construction of a six- storey residential apartment building; and General Committee Meeting Minutes Tuesday, September 21, 2010 Page 4 of 9 THAT subject to Committee of Adjustment approval, Council authorize the Mayor and Clerk to execute the Site Plan Agreement; and THAT 145 units of servicing capacity be allocated to the Ridgewood Developments II Inc. site plan application file No. D11-02-10. CARRIED VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT Item 9 be brought forward for discussion. CARRIED 9. AAC10-07 – Accessibility Advisory Committee Recommendation Summary from Wednesday, September 1, 2010 General Committee recommends: THAT the second recommendation of report AAC10-07 be amended. (2) Status Update – 2010 Town of Aurora Annual Accessibility Plan THAT the Accessibility Advisory Committee receive the Status Update – 2010 Town of Aurora Annual Accessibility Plan with consideration given to the comments and recommendations made by the Committee with respect to the Plan; and THAT the Accessibility Advisory Committee recommend that the 2010 Town of Aurora Annual Accessibility Plan be endorsed by Council. CARRIED General Committee recommends: THAT the balance of the Accessibility Advisory Committee meeting minutes from the September 1, 2010 meeting be received and the recommendations contained therein be approved. CARRIED 1. CAO10-017 – Collaborative Municipal Initiatives of the Six Northern Municipalities of York Region - Update General Committee recommends: THAT Council receive report CAO10–017 for information; and THAT Council endorse the proposed actions outlined in report CAO10-017. CARRIED General Committee Meeting Minutes Tuesday, September 21, 2010 Page 5 of 9 2. CLS10-021 – Pending List General Committee recommends: THAT Item CA09 be removed. CARRIED General Committee recommends: THAT Item CLS40 be removed. CARRIED General Committee recommends: THAT Item CLS48 be removed. CARRIED General Committee recommends: THAT Item CLS55 be removed. CARRIED General Committee recommends: THAT Item CFS9 be removed. CARRIED General Committee recommends: THAT Item CFS14 be removed. CARRIED General Committee recommends: THAT Item PRS58 be removed. CARRIED General Committee recommends: THAT Item NB33 be removed. CARRIED General Committee recommends: THAT Council receive report CLS10-021. CARRIED General Committee Meeting Minutes Tuesday, September 21, 2010 Page 6 of 9 3. CLS10-023 – October General Committee & Council Meetings and to Reschedule Inaugural Meeting General Committee recommends: THAT Council cancel the October 5, 2010 General Committee meeting and the October 12, 2010 Council meeting; and THAT Council reschedule the Inaugural Meeting currently scheduled for November 30, 2010 to December 7, 2010 per Section 2.1 of the Town of Aurora Procedural By-law No. 4835-06.C. CARRIED 4. IES10-048 – Award of Request for Quotation No. IES2010-61 Supply and Installation of Automatic Vehicle Location (AVL) Units and Unit Tracking Time for the Town of Aurora Snow Plow Fleet General Committee recommends: THAT Request for Quotation No. IES2010-61 “Supply and Installation of Automatic Vehicle Location (AVL) Units and Unit Tracking Time for the Town of Aurora Snow Plow Fleet” be awarded to Grey Island Systems International Inc. in the amount of $23,355, plus taxes; and THAT $13,355 plus non-reimbursable taxes of approved Operational funding, GL Account No. 1-4-03612-4015, be transferred from Operation Project No. 03612 to Capital Project No. 34148 for the supply and installation of Automatic Vehicle Location (AVL) units and unit tracking time for the Town of Aurora’s snow plow fleet. CARRIED 5. IES10-050 – Award of Tender No. IES2010-68 – Hot Mix Asphalt Repairs/ Restorations in Various Locations in the Town of Aurora General Committee Recommends: THAT Tender No. IES2010-68 – Hot Mix Asphalt Repairs/Restorations in Various Locations in the Town of Aurora, be awarded to Road Mill Construction Inc. at an upset limit of $133,000 based on the unit prices tendered; and THAT $100,000 of approved capital funding be transferred from Project No. 31084 to a new capital project for hot mix asphalt patching repairs; and THAT Council authorize the Mayor and Clerk to execute the necessary Agreements for the project. CARRIED Councillor McRoberts assumed the Chair at 9:38 p.m. General Committee Meeting Minutes Tuesday, September 21, 2010 Page 7 of 9 6. IES10-051 – Award of Tender No. IES2010-53 – Supply and Installation of a Desiccant Dehumidification Unit with Heat Recovery System at the Aurora Community Centre General Committee recommends: THAT Tender No. IES2010-53 for the Supply and Installation of a Desiccant Dehumidification Unit with Heat Recovery System at the Aurora Community Centre be awarded to Cimco Refrigeration at the tendered price of $173,630, plus taxes. CARRIED Mayor Morris resumed the Chair at 9:46 p.m. 7. PL10-060 – Request for Proposal for the Restoration of the Petch Log House General Committee recommends: THAT staff be directed to obtain a professional estimate for the general range of the costs that may be associated with the Petch Log House reconstruction along with a location option; and THAT this item be deferred to the 2011 budget process. DEFEATED General Committee recommends: THAT staff be directed to advertise in the Notice Board requesting expressions of interest in working with the Town of Aurora and other potential partners to relocate the Petch Log House to the Stewart Burnett Park and restore the house so that it may be used for leisure community uses, meeting purposes and storage; and THAT staff be directed to meet with any persons or potential partners that submit an expression of interest in the hopes of securing a labour of love solution; and THAT staff be directed to tarp the building in the interim. CARRIED General Committee recommends: THAT the Procedural By-law be waived to extend the hour. CARRIED IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Councillor Gaertner requested an update of Mr. Simonovskis regarding the proposed Winter Road Maintenance Pilot Project that had been discussed at a previous Council Meeting. Mr. Simonovskis responded that he had concerns regarding the minimum standards. Councillor Gaertner requested a meeting with him to discuss this further. General Committee Meeting Minutes Tuesday, September 21, 2010 Page 8 of 9 Councillor Buck asked when the Financial Statement and update from the Aurora Cultural Centre would be presented to Council. She was informed that they had requested delegation status for September 28, 2010. Councillor Gallo inquired whether the Environmental Advisory Committee’s input and comments had been included in the 2C Secondary Plan information gathering process. Councillor Buck departed the meeting at 10:36 p.m. Mayor Morris asked the Director of Planning and Development Services about the Tree Preservation policies noted in the Environmental Advisory Committee recommendation and noted that Council has received letters in support of tree preservation specifically regarding trees in the St. John’s Sideroad and Bayview Avenue application area. The Director responded that he has been in discussions regarding that area and that he would have further contact to ensure that that there was a good understanding of the process involved. Councillor Gaertner advised that the developer and staff had informed Council in the past that the trees in question were “worthless”. Councillor MacEachern advised that Geoff Dawe had published commentary stating an amendment and a vote had not have been called and carried. She advised that she had confirmed with staff who had reviewed the DVD of the meeting and that three sets of minutes were each called separately; two sets with amendments. Councillor MacEachern said that staff confirmed that when the Mayor called the question, there was a show of hands, and the motion carried to adopt those minutes with an amendment regarding and the abstention from the vote. Councillor MacEachern said that immediately after the show of hands, there was discussion regarding this issue, but that it had already carried. Mayor Morris stated that a rumour has been published that she had received a “Cease and Desist Order” regarding the former Integrity Commissioner’ and confirmed that no such Order had ever been issued and that this rumour is not true. Mayor Morris also explained that a letter had been received from the former Integrity Commissioner requesting the Mayor and Council not to disclose any details about the former Integrity Commissioner’s performance or details of his contract termination. Mayor Morris noted a rumour had been published regarding discussions that took place during a 2C Secondary Plan Study Steering Committee meeting about affordable housing and that an alleged comment was comment made during the discussion that “we don’t have those kind of people in Aurora”. Mayor Morris confirmed that no such statement was ever made by herself at any time or by any other member on the Steering Committee. X CLOSED SESSION None XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:49 p.m. CARRIED General Committee Meeting Minutes Tuesday, September 21, 2010 Page 9 of 9 THE REPORT OF THE GENERAL COMMITTEE MEETING 10-15 WAS APPROVED AT COUNCIL ON TUESDAY, SEPTEMBER 28, 2010 WITH THE EXCEPTION OF ITEM 7 WHICH WAS DISCUSSED AND ADOPTED AS ORIGINALLY PRESENTED AND ITEM 8 WHICH WAS ADOPTED AS AMENDED. _______________________________ ________________________________ PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK