MINUTES - General Committee - 20100907
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-14
Council Chambers
Aurora Town Hall
Tuesday, September 7, 2010
COMMITTEE MEMBERS Councillor Granger in the Chair; Councillors Buck,
Gaertner, Gallo, MacEachern, McRoberts, Wilson and
Mayor Morris
MEMBERS ABSENT Councillor Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, and Council/Committee Secretary
Councillor Granger called the meeting to order at 7:20 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
Delegation (b) Mr. Klaus Wehrenberg
Re: Item 6 - IES10-043 – Leslie Street and St. John’s Sideroad
Pedestrian Trail Crossings
Correspondence from Mr. Sotiri Stouraitis
Re: Item 1 - BBS10-009 – Proposed Taxicab Fare Increase
Correspondence from Mr. Allan White - Delegation (a)
Re: Item 10 - IES10-047 – Three-Way Stop Control Request at
Conover Avenue and Halldorson Avenue Intersection
Appendix B of Item 6 - IES10-043 – Leslie Street and St. John’s
Sideroad Pedestrian Trail Crossings
Replacement Page 59 - Attachment #1 of Item 4 - CFS10-029 –
Expenses Excluded from the 2010 Budget
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 2 of 8
Replacement Page 60 - Attachment #2 of Item 4 - CFS10-029 –
Expenses Excluded from the 2010 Budget
New Item 16 – CAO10-016 – Lease of 215 Industrial Parkway to
Department of National Defence (Added by Special Council,
September 7, 2010)
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of Tuesday, June 15, 2010
General Committee recommends:
THAT the General Committee meeting minutes of Tuesday, June 15, 2010
be approved.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 6, 7, 8, 10, 12, 13, 14 and 15 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 4, 5, 9, 11 and 16 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. BBS10-011 – By-law Services Audit Report
THAT Council receive Report BBS10-011 regarding By-law Services Audit
Report.
4. CFS10-029 – Expenses Excluded from the 2010 Budget
THAT Council receive report CFS10-029 regarding expenses excluded
from the 2010 Town of Aurora Budget.
5. IES10-042 – Facility Energy Poster Proposal
THAT Council receive report IES10-042 regarding Facility Energy Poster
Proposal.
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 3 of 8
9. IES10-046 – Multi-Way Stop Control Request at McClellan Way and
Briardale Place/Loraview Lane Intersection
THAT multi-way stop sign control be installed at the McClellan Way and
Briardale Place/Loraview Lane intersection; and
THAT a letter be sent to all affected residents with the Council’s
recommendations.
11. PL10-058 – Zoning By-law Amendment and Site Plan Applications
2058955 Ontario Inc. / Bellwood Health Services Inc.
14985 Leslie Street
File Numbers D14-01-09 and D11-01-10
THAT Implementing Zoning By-law 5274-10 be enacted to rezone the
subject lands from “Rural (RU-ORM) Zone” to “Business Park (BP-6)
Exception Zone” (southern half of property) and “Business Park (H)BP-7
Exception Zone” (northern half of property) to permit a health and
wellness centre and office uses on the subject lands including site specific
development standards; and
THAT subject to any issues or comments raised by Council Site Plan
Application D11-01-10 be approved to permit the construction of a four-
storey health and wellness centre; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement.
16. CAO10-016 – Lease of 215 Industrial Parkway to Department of National
Defence
THAT Council authorize the Mayor and Town Clerk to execute the lease
agreement with the Federal Government of Canada to lease 215 Industrial
Parkway South based on the terms set out in Report IES10-030 and
Report CAO10-016 for a ten-year term with a five-year extension option;
and
THAT Council approve a rent escalation factor that is aligned with the
Statistics Canada CPI for Toronto after the third year; and
THAT this item be added to the September 7, 2010 General
Committee agenda.
CARRIED
VI DELEGATIONS
(a) Mr. Allan White
Re: 3-Way Stop at Conover Avenue and Halldorson Avenue
Mr. White addressed Council regarding his concerns over safety at
Conover Avenue and Halldorson Avenue. He said that the main issue was
speed and suggested that installing speed bumps or cushions would help
decrease this problem. Mr. White further suggested improving the road
design by means of road markings down the centre of the street, installing
pedestrian crosswalks, or paint markings for parking along the West side.
He stated that data had been collected on different dates, but not during
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Tuesday, September 7, 2010
Page 4 of 8
the specified peak time frames, as requested at an earlier Council
meeting. Mr. White requested that Council direct staff to conduct further
studies and consider alternative methods for a viable solution.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT the comments of the delegate be referred to Item 10 on the agenda.
CARRIED
General Committee recommends:
THAT Item 10 be brought forward for discussion.
CARRIED
10. IES10-047- Three-Way Stop Control Request at Conover Avenue and
Halldorson Avenue Intersection
General Committee recommends:
THAT report IES10-047 be received; and
THAT this item be referred back to staff for further studies to be
conducted to look at other physical and passive methods and further
a report be presented to Council with detailed alternatives; and
THAT York Regional Police be requested to conduct regular speed
enforcement of the posted 40km/h speed limit on Conover Avenue.
CARRIED
(b) Mr. Klaus Wehrenberg
Re: Item 6 – IES 10-043 – Leslie Street and St. John’s Sideroad
Pedestrian Trail Crossings
Mr. Wehrenberg asked why the comprehensive draft report that sets out
the process and policy content for class environmental assessments of
regional roads does not contain a traffic analysis. He expressed concern
over the characterization of the reconstruction of Leslie Street and St.
John’s Sideroad. Mr. Wehrenberg stated that the report contains
misleading information regarding the number of current lanes and future
lane increases as this could create issues if the potential lane increase is
not taken into consideration. He advised Council that he had unanswered
questions regarding other aspects of other reports filed regarding the
reconstruction and water main projects. Mr. Wehrenberg advised that he
believes the Region should be providing funding for capital project
programs.
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 5 of 8
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 6 on
the agenda.
.
CARRIED
General Committee recommends:
THAT Item 6 be brought forward for discussion.
6. IES10-043 – Leslie Street and St. John’s Sideroad Pedestrian Trail
Crossings
General Committee recommends:
THAT York Region be requested to include a description and identify the
underpasses along St. John’s Sideroad and Leslie Street within their
current environmental studies; and
THAT York Region be requested to include funding for this project in their
2011 capital program as the project supports the Regional initiatives of
‘Healthy Communities’, ‘Walkable Communities’, and ‘Linked Green
Spaces’, which are of regional significance; and
THAT a copy of this report be provided to the York Region Clerk’s Office.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BBS10-009 – Proposed Taxicab Fare Increase
General Committee recommends:
THAT Council receive report BBS10-009; and
THAT the drop rate be increased to $3.10 and the per 200 metre rate
be increased to $0.40; and
THAT a review be conducted in six months to assess the impact of
these changes; and
THAT staff be requested to review the by-law and provide Council, at
a future date, an interpretation respecting the issuance of additional
licenses; and
THAT staff increase enforcement of illegal taxicabs within the Town; and
THAT staff be directed to bring forward to a future Council meeting an
amended Taxi Licensing By-law addressing the taxi plate population ratio
and other administration and enforcement issues including a review of
licensing and renewal fees; and
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Tuesday, September 7, 2010
Page 6 of 8
THAT the taxicab fares be reviewed by Council on a yearly basis as a
standard process.
CARRIED
7. IES10-044 – Purchasing Approval for Concrete Sidewalk Repairs
General Committee recommends:
THAT Council authorize the Purchase Order increase of the 2010
expenditure for concrete sidewalk removal and replacement from $58,235
to $121,800, plus taxes, for Contract No. PW2008-26 with Vaughan
Paving Ltd.
CARRIED
3. CFS10-017– Corporate Policy and Procedure Review and Update Project
General Committee recommends:
THAT staff undertake a review and update of all corporate policies and
procedures; and
THAT the CAO be delegated approval authority for administrative policy
matters as identified in Attachment #2 of report CFS10-017 with all other
policies remaining subject to Council approval.
CARRIED
12. PR10-010 – Rec Cycle and Sports Pro Shop Lease at the Stronach Aurora
Recreation Complex
General Committee recommends:
THAT Council authorize the Treasurer to strike the arrears of the lease
fee in the amount of $2,400; and
THAT Council authorize the Mayor and Town Clerk to execute an
amending agreement to the current Pro Shop lease for Rec Cycle and
Sports at the Stronach Aurora Recreation Complex (SARC) to include the
location at the Aurora Community Centre (ACC).
CARRIED
13. PR10-029 - Partnership with the York Catholic District School Board
(YCDSB)
General Committee recommends:
THAT Council endorse the partnership with the York Catholic District
School Board (YCDSB) and construction of an artificial turf field at the St.
Maximilian Kolbe Catholic High School; and
THAT Council “agree in principle” with the construction of an artificial turf
field at St. Maximilian Kolbe Catholic High School; and
THAT funding for the turf field be referred to the 2011 budget; and
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Tuesday, September 7, 2010
Page 7 of 8
THAT the funding source be 90% Development Charges and 10% Cash-
in-Lieu; and
THAT staff be directed to draft an Agreement with the YCDSB for the use
of the field during non-school hours, including summer, in accordance
with the conditions outlined in this report.
CARRIED
Councillor Buck left the meeting at 11:08 p.m.
8. IES10-045 – Award of Tender No. IES2010-63 – Concrete Curb and
Catchbasin Repairs
General Committee recommends:
THAT $100,000 of approved capital funding be transferred from Project
No. 31084 to a new capital project for curb and catchbasin repairs; and
THAT Tender No. IES2010-63 – Concrete Curb and Catchbasin Repairs
in various locations in the Town of Aurora be awarded to Curbscapes
Concrete Ltd. in the amount of $178,100, plus taxes, based on tendered
unit prices; and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements for the project.
CARRIED
14. PR10-031 – 2010 Community Grant Requests – Additional Requests
General Committee recommends:
THAT Council approve the 2010 Community Grant request received from
Aurora Barbarian’s RFC ($1,000.00); and
THAT Council deny 2010 Community Grant requests received from Big
Brothers Big Sisters of York ($1,000.00), St. Andrew’s College ($750.00)
and Victim Services of York Region ($1,000.00).
CARRIED
15. Memorandum from the Director of Infrastructure and Environmental
Services
Re: Approval of Town Logo on CN Overpass – Memo 04-10
General Committee recommends:
THAT Council receive the Memorandum regarding Approval of Town Logo
on CN Overpass – Memo 04-10; and
THAT it be referred back to staff.
CARRIED
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 8 of 8
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:23 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-14 RECEIVED FINAL
APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 14, 2010 WITH THE
EXCEPTION OF ITEM 3 AND 13 WHICH WERE ADOPTED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK