MINUTES - General Committee - 20100615
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-13
Council Chambers
Aurora Town Hall
Tuesday, June 15, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Councillors Buck
(arrived at 7:31 p.m.), Gallo, Granger, MacEachern,
McRoberts, Wilson, and Mayor Morris
MEMBERS ABSENT Councillor Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer and Council/Committee Secretary
Councillor Gaertner called the meeting to order at 7:26 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
At 9:07 p.m. Councillor MacEachern declared a conflict in items NB68 and
CAO16 due to her involvement with a residents group and her participation in
activities as they relate to these lands (Anne Bartley Smith Lands).
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting minutes of June 1, 2010
General Committee recommends:
THAT the General Committee Meeting minutes of June 1, 2010 be
adopted.
CARRIED
General Committee Minutes
Tuesday, June 15, 2010
Page 2 of 8
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 5, 6, 7, 8, 9, and 11 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 10, 12, 13 and 14 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. CAO10-009 – Canadian Coalition of Municipalities Against Racism
and Discrimination
THAT Council receive report CAO10-009 for information; and
THAT the Town of Aurora join the Canadian Coalition of Municipalities
Against Racism and Discrimination; and
THAT Council endorse the attached Declaration from the Canadian
Commission for UNESCO on the Canadian Coalition of Municipalities
Against Racism and Discrimination.
3. BBS10-006 – Land and Property Management System Implementation
THAT Council authorize staff to proceed with Capital Project #14042, an
upgrade of our Land and Property Management System (Cityview); and
THAT Council approve an increase in the budget of $35,000 for a total
project cost of $185,000 plus applicable taxes from $150,000, to be
funded from the Building Reserve Fund.
4. BBS10-007 – Aurora Farmers’ Market and Artisan Fair By-law
THAT Council receive Report No. BBS10-007 for information; and
THAT Council enact the Aurora Farmers’ Market and Artisans Fair By-law
5252-10 at the June 22, 2010 Council Meeting.
10. PR10-023 – Selection of the Aurora Rotary Club for the Management
of the Beer Garden for Ribfest for 2010
THAT Council approve the selection of the Aurora Rotary Club for the
Management of the Beer Garden for Ribfest for 2010.
12. PR10-025 – Stewart Burnett Park Additional Work Requirements
THAT Council approve an increase in the budget of $97,094.00 for the
additional work requirements for Stewart Burnett Park as outlined in this
report; and
General Committee Minutes
Tuesday, June 15, 2010
Page 3 of 8
THAT, when appropriate, staff seek to recover the proportionate share of
funds from the land owners benefitting from the enlarged capacity of the
Storm Water Management Facilities at the Stronach Aurora Recreation
Complex (SARC).
13. PL10-043 – Planning Applications Status List
THAT the Planning Applications Status List be received for information.
14. PL10-044 – Application for Exemption from Part-Lot Control
Royalcliff Homes Bayview Inc.
Plan 65M-4079, Lot 42
File Number: D12-PLC-03-10
(Related File: D12-00-1A)
THAT Council approve Application for Exemption from Part-Lot Control
submitted by Royalcliff Homes Bayview Inc. to divide Lot 42 on Plan 65M-
4079 into two (2) separate lots; and
THAT Council enact By-law 5255-10.
CARRIED
VI DELEGATIONS
a) Ms. Christa Gampp
Re: Legalization of Backyard Chickens within Residential Zones
Ms. Gampp stated that the purpose of the delegation was to appeal to
Council for support of an amendment to the zoning by-law to permit
backyard chickens within residential zones. Ms. Gampp discussed eating
healthy and reducing our carbon footprint. She stated that municipalities
need to examine food production in their areas and provide local initiatives
to assist on the path to global environmental sustainability. Ms. Gampp
advised that chickens that are raised in backyard coops are usually raised
in better, more humane conditions which helps to provide healthy,
pesticide-free eggs. Ms. Gampp further stated that municipalities can
issue permits which would allow for the monitoring and control of chicken
keepers with strict guidelines and restrictions. There are over 86 cities in
the United States that allow backyard chickens and 6 cities in Canada.
Ms. Gampp stated that Aurora could be progressive and take the lead on
helping to achieve these goals through the legalization of backyard
chickens in residential zones.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee Minutes
Tuesday, June 15, 2010
Page 4 of 8
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CAO10-010 – Recommended Direction for Town-Owned Vacant Property
and Buildings
General Committee recommends:
THAT Council receive report CAO10-010 for information; and
THAT the recommendations, as outlined in Table 1 of this report, be
adopted:
Table 1: Status of Town-Owned Vacant Property and Buildings
Property Current Status Recommended
Action
Park Street Property sold and consolidated
with adjacent commercial client in
2009.
No further action required.
Ross
Street
Property under contract with
closing anticipated in late summer
2010.
Declare surplus and finalize
sale when appropriate.
15286
Leslie
Street
Conditional Sale approved by
Council in 2009 with closing
anticipated spring 2010 with a
final sale price of $888,264.
No further action required.
Jack
Woods
95 Allaura
Blvd
Property listed with Cushman,
Wakefield, Lepage since early
2009 at a $1.15 million asking
price. The listing agreement with
the realtor expires on June 30,
2010.
Revise the listing to include
only the portion of the
property with direct Allaura
Drive exposure (approx 1.8
acres). Retain remainder of
property including
environmental lands and
the existing tree nursery.
Revise listing price to
$900,000
15059
Leslie
Street
Property listed with DTZ Barnicke
since January 2010 at $16 million.
The listing agreement with the
realtor will expire on July 15,
2010.
Extend listing, if necessary
through to February 2011.
Former
Library
56 Victoria
Street
Property partially permitted to the
140 Aurora Air Cadets, the Aurora
Bridge Club and a community
church once weekly. The site is
also used occasionally for
seasonal community uses
including summer day camps. It
is also being considered for
development/ redevelopment in
the Aurora Promenade Study.
Continue with current
arrangements for up to
three years. Retain site
for temporary
administrative uses
related to the Town’s
Space Accommodation
Study for up to three
years and review and
develop long term plan
within the context of the
Aurora Promenade Study.
Former
Senior’s
Centre
52 Victoria
Street
Property currently permitted to
Blue Balloon Health Service. The
site is also being considered for
development/redevelopment in
the Aurora Promenade Study.
Continue with current lease
arrangement. Consider
property disposition based
on the results of the Aurora
Promenade Study.
215
Industrial
Parkway S
Lease negotiations in final stages
with possible occupancy in
summer 2010.
Finalize lease agreement
when appropriate.
CARRIED
General Committee Minutes
Tuesday, June 15, 2010
Page 5 of 8
5. CFS10-018 – Council Compensation – Required Review of One-Third
Tax Free Portion
General Committee recommends:
THAT the one-third tax-free “deemed expenses” portion of the
remuneration of members of Council be continued; and,
THAT draft By-law 5253-10 be adopted to perpetuate the one-third
“deemed expenses” portion in a separate by-law.
CARRIED
Councillor Wilson left the meeting at 8:51 p.m.
6. CFS10-021 – Capital Projects Financial Position Report
as of December 31, 2009
General Committee recommends:
THAT report CFS10-021 be received from management; and,
THAT the project closures and capital funding adjustments outlined in
Attachments 1 and 2, as summarized in Attachment 3 be approved.
CARRIED
Councillor MacEachern declared a conflict in items NB68 and CAO16 due to her
involvement with a residents group and her participation in activities as they relate to
these lands (Anne Bartley Smith Lands).
7. CLS10-016 – Pending List
General Committee recommends:
THAT Item R7 be deleted, item completed.
CARRIED
General Committee recommends:
THAT Item NB68 and CAO16 be combined.
CARRIED
General Committee recommends:
THAT Item CFS27 be deleted, item completed.
CARRIED
General Committee recommends:
THAT Item CFS31 be deleted, item completed.
CARRIED
General Committee Minutes
Tuesday, June 15, 2010
Page 6 of 8
General Committee recommends:
THAT Item PDS41 be deleted, item completed.
CARRIED
General Committee recommends:
THAT report CLS10-016 be received.
CARRIED
8. PR10-019 – Land Acquisition Strategy – Terms of Reference
General Committee recommends:
THAT Council approve the proposed Land Acquisition Strategy Terms of
Reference as detailed within this report; and
THAT the lands outside Aurora or adjacent to its borders not be looked at,
at this time.
CARRIED
Councillor Gallo left the meeting at 9:40 p.m.
Councillor Buck left the meeting at 10:06 p.m.
9. PR10-022 – Phased Implementation Plan of Nokiidaa Trail
General Committee recommends:
THAT Council approve the Nokiidaa Trail and Hadley Grange Nature
Reserve Phased Implementation Plan; and
THAT the Capital Budget be increased by $241,561.00 to be funded
90% from the Development Charges Reserve Fund and 10% from the
Cash-In-Lieu of Parkland Fund; and
THAT Council approve proceeding with Phases 1 and 2 of the
Implementation Plan consisting of project Design and Agency approvals
prior to November 2010; and
THAT staff be directed to continue to explore and investigate any
other funding sources and availability of any funding for services in-
kind and report back to Council.
THAT Phases 3 and 4 be referred to the 2011 Capital Budget Process.
CARRIED UNANIMOUSLY
General Committee Minutes
Tuesday, June 15, 2010
Page 7 of 8
11. PR10-024 – 2010 Aurora Borealis – Sponsorship Opportunity
General Committee recommends:
THAT Council endorse this event; and
THAT the letter dated March 2010 regarding the issuance of tax
receipts be reviewed by the Director of Corporate and Financial
Services; and
THAT the matter be referred to Corporate Communications for input.
CARRIED
General Committee recommends:
THAT the hour be extended.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor MacEachern provided a Notice of Motion regarding attendance.
IX CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; Re: Appeal to the Ontario Municipal Board Committee of Adjustment Variance Application Joseph and Judy Zver
87 Temperance Street File: D13-07-10
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:55 p.m.
CARRIED
General Committee Minutes
Tuesday, June 15, 2010
Page 8 of 8
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-13 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JUNE 22,
2010, WITH THE EXCEPTION OF ITEM NO. 8 WHICH WAS DISCUSSED AND
AMENDED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK