MINUTES - General Committee - 20100601
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-12
Council Chambers
Aurora Town Hall
Tuesday, June 1, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern in the Chair; Councillors
Buck, Gaertner, Gallo, Granger, McRoberts, and
Wilson
MEMBERS ABSENT Councillor Collins-Mrakas and Mayor Morris
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer and Council Secretary
Councillor MacEachern called the meeting to order at 7:02 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
None
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved with the following addition:
New Item 15 – Additional Information from Mr. David Bronskill of
Goodmans LLP, Barristers & Solicitors for Property
Owner of 15278 Yonge Street
Re: Delegation (a)
Request to Repeal Designation By-law 5053-08
“The Blacksmith Tree” Item 12(12)
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 8, 10, 11 and 12 were identified for discussion.
General Committee Minutes
Tuesday, June 1, 2010
Page 2 of 8
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 6, 7, 9, 13, 14 and 15 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
6. IES10-028 – Inflow & Infiltration Program Participation
General Committee recommends:
THAT Council endorse Town of Aurora’s participation on the Inflow and
Infiltration Reduction Task Force sponsored by York Region for the
purposes of:
• Continuing to identify sources of inflow and infiltration;
• Developing standards and guidelines to reduce inflow and infiltration
within the system;
• Develop funding and cost sharing principles to implement future
remediation projects.
7. IES10-029 – Installation of Sidewalk at Industrial Parkway and Wellington
Street to Improve Student Pedestrian Safety
General Committee recommends:
THAT Council authorize the budget of $100,000 for the design and
construction of a sidewalk on the north side of Wellington Street from
Industrial Parkway east to 230 Wellington Street and on the west side of
Industrial Parkway from Wellington Street North to Centre Street; and
THAT the purchasing by-law be waived and that Staff be authorized to
sole source the consulting services to Cole Engineering Group to an upset
limit of $16,000, excluding taxes for the detailed design and contract
administration in order to ensure construction is completed prior to
September 2010; and
THAT this project be funded $90,000 from development charges and
$10,000 from surplus funds related to the Old Yonge Street Sidewalk
Extension Project (No. 31043), and the Centre Street and Catherine
Avenue Sidewalk Project (No. 31044).
9. PR10-018 – Selection of Food Vendors for the Concerts in the Park and
Movies in the Park Events for 2010
General Committee recommends:
THAT Council approve the selection of M&M Meat Shops and Poppers
Popcorn for all Town of Aurora Concert in the Park and Movies in the Park
events for 2010.
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Tuesday, June 1, 2010
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13. EDAC10-03 – Economic Development Advisory Committee
Minutes of May 13, 2010
General Committee recommends:
THAT the Economic Development Advisory Committee Meeting minutes
of the May 13, 2010 meeting be received and the recommendations
contained therein be approved.
14. LSAC10-03 – Leisure Services Advisory Committee
Minutes of May 20, 2010
General Committee recommends:
THAT the Leisure Services Advisory Committee Meeting minutes of the
May 20, 2010 meeting be received and the recommendations contained
therein be approved.
15. Additional Information from Mr. David Bronskill of Goodmans LLP
(Barristers & Solicitors for Property Owner of 15278 Yonge Street)
Re: Delegation (a)
Request to Repeal Designation By-law 5053-08
“The Blacksmith Tree”, Item 12(12)
General Committee recommends:
THAT the Additional Information from Mr. David Bronskill of Goodmans
LLP be received.
CARRIED
V DELEGATIONS
(a) David Bronskill, Sheldon Fenton, Nancy Henderson, and Brian
Spence
Re: Request to Repeal Designation By-law 5053-08 – The Blacksmith
Tree
Mr. J. Wigley attended in place of Mr. David Bronskill as he was not
available due to a Municipal Board hearing. Ms. Nancy Henderson and
Mr. Sheldon Fenton attended as well. Mr. Wigley informed the General
Committee that the tree was not in good health and was not expected to
live much longer. Mr. Wigley also stated that based upon the arborist
report regarding the age of the tree, it has no cultural or heritage value as
it is approximately only 80 years old; and that there is no evidence to
associate it with a former Blacksmith’s shop.
General Committee recommends:
THAT the comments of the delegate be received; and
THAT Item 12(12) be brought forward for consideration.
CARRIED
General Committee Minutes
Tuesday, June 1, 2010
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12. HAC10-04 – Heritage Advisory Committee Minutes of May 10, 2010
(12) PL10-40 – Request from Owner to Repeal Designation By-law 5053-08.R
“The Blacksmith’s Tree”
General Committee recommends:
THAT Council repeal By-law 5053-08.R being a By-law to designate a
certain property as being of Historical and/or Architectural Value or
Interest “The Blacksmith’s Tree”.
CARRIED
(b) Kathy van Nostrand
Re: Item 12(1) HAC10-04 Heritage Advisory Committee
Recommendation Summary from Monday, May 10, 2010
Kathy van Nostrand attended and requested that the property located at
144 Wellington Street be taken off the list of significant properties. She
reminded Council that she had attended a Council meeting approximately
6 months ago and that Council had agreed at that time to undesignate the
property and that she could request the delisting at a later date. Ms. van
Nostrand discussed her plans for the development of the property as well
as the allowed uses and neighbouring properties that she would like to
purchase and integrate into her plan of development.
General Committee recommends:
THAT the comments of the delegate be received; and
THAT Item 12(1) be brought forward for consideration.
CARRIED
(1) PL10-036 – Owner’s Request to Remove Property from Aurora Register of
Properties of Cultural Heritage Value or Interest
144 Wellington Street East
General Committee recommends:
THAT the property municipally known as 144 Wellington Street be
removed from the Aurora Register of Properties of Cultural Heritage Value
or Interest.
CARRIED
General Committee recommends:
THAT the balance of the Heritage Advisory Committee Meeting minutes of
the May 10, 2010 meeting be received and the recommendations
contained therein be approved.
CARRIED
General Committee Minutes
Tuesday, June 1, 2010
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VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. CAO10-008 – Aurora Town Hall – Space Accommodation Study
General Committee recommends:
THAT Council receive this report; and
THAT staff proceed with a Request for Proposals for architectural services
for the proposed redesign of Aurora Town Hall.
CARRIED
2. IES10-022 – Train Anti-Whistle in the Town of Aurora
General Committee recommends:
THAT Council authorize proceeding with pedestrian gates at the Regional
crossings at the following locations in accordance with the Regional
Policy:
• Wellington Street East – Mileage 29.99 – Metrolinx, Newmarket
Subdivision;
• St. John’s Sideroad – Mileage 31.28 – Metrolinx, Newmarket
Subdivision; and
THAT Council approve Capital Project No. 31090 (Regional Road
Pedestrian Gates) with a capital budget of $260,000 for the installation of
the above gates for which the Region of York commits to reimburse the
entire cost upon completion of the works; and
THAT Council request that York Region commit to advance the necessary
funds based on results of the tendering process for costs related to the
pedestrian crossing located at the regional roads; and
THAT Council authorize Capital Project No. 73127 to proceed with
pedestrian gates at the Town crossing at the following locations and
approve a capital budget of $180,000 from the Municipal Road
Infrastructure Investment fund:
• Engelhard Drive – Mileage 29.17 – Metrolinx, Newmarket Subdivision;
• Centre Street – Mileage 30.04 – Metrolinx, Newmarket Subdivision;
and
THAT Council authorize Capital Project No. 73127 to proceed with a
pedestrian gate for a new pedestrian crossing at the Cousins Drive
location and provide additional funding of $110,000 from the Municipal
Road Infrastructure Investment Fund, to provide a total budget of
$160,000 for this initiative.
CARRIED
General Committee Minutes
Tuesday, June 1, 2010
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3. IES10-025 – Award of Tender No. IES2010-26 for the Supply and Delivery of
Replacement Truck Nos. 205 and 206 for Parks and Recreation
Services
General Committee recommends:
THAT Tender No. IES2010-26 for the Supply and Delivery of one full size
truck with dump box and one full size crew cab be awarded to Forbes
Ford Sales Ltd. at the tendered price of $71,441.00 excluding taxes,
registration and licensing.
CARRIED
4. IES10-026 – Award of Request for Proposal No. PW2009-78
Supply and Delivery of One Combination Sewer Cleaner
General Committee recommends:
THAT Request for Proposal No. PW2009-78 – For the Supply and
Delivery of One 2010 Combination Sewer Cleaner, be awarded to Joe
Johnson Equipment Inc. at the submitted price of $325,930, excluding
taxes; and
THAT Council approve the additional funding of $25,930 above the
original budget allocation of $300,000 for this purchase from the
Equipment Reserve account where surplus funds are available through
the 2009 Capital vehicle purchases.
CARRIED
5. IES10-027 – Award of Tender No. IES2010-35 – Installation of HVAC &
Energy Management Retrofits at the Aurora Family Leisure
Complex
General Committee recommends:
THAT Tender No. IES2010-35 - Installation of HVAC & Energy
Management Retrofits at the Aurora Family Leisure Complex be awarded
to Canadian Tech Air Systems Ltd. at the tendered price of $553,100,
excluding taxes; and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements for the project; and
THAT the remaining surplus budget be retained within the program to be
applied to future energy retrofit projects.
CARRIED
8. PR10-009 – Follow-up to Relocation of Light Pole at Stewart Burnett Park
Baseball Diamond
General Committee recommends:
THAT Council increase the budget for the baseball diamond by $8,000.00;
and
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Tuesday, June 1, 2010
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THAT trees be planted by Weller Tree Service in the amount of $7,980.00
to provide screening for the adjacent resident.
CARRIED
10. PR10-021 – Seniors 55+ Hockey Tournament Request for Waived or
Reduced Fees
General Committee recommends:
THAT 50% of the fees be waived.
CARRIED
11. PL10-041 – Application for Exemption from Part Lot Control
Country Wide Homes Inc.
Plan 65M-4079
Lots 45 & 46, File Number: D12-PLC-02-10
(Related File: D12-00-1A)
General Committee recommends:
THAT Council approve Application for Exemption from Part Lot Control
submitted by Country Wide Homes Inc. to divide Lots 45 & 46 on Plan
65M-4079 into four (4) separate lots; and
THAT Council enact By-law 5247-10.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Gaertner inquired about a previous request to Mr. Downey regarding
the Backyard Splash Program with respect to how much revenue the program
generates and how the program is implemented. Mr. Downey responded that his
staff is preparing a report that he will present to Council in the near future.
Councillor MacEachern inquired to Mr. Cooper and Mr. Downey with respect to a
sliver of land (Adeena Meadows) that Magna International was to transfer to the
Town of Aurora from an application in 2002 or 2003. Mr. Cooper responded that
he had been speaking with the new legal counsel for Magna International last
week and advised that the approval for a new project is contingent on clearing up
the outstanding land conveyance, before proceeding with the new project. Mr.
Cooper also advised that he should have a report for Council next week.
Councillor MacEachern asked if this new project was the Planning Application
that had come before Council about three years ago regarding a property on
Wellington Street located near the waste pumping station on the north side
where there may be unresolved land dedication or cash-in-lieu outstanding. Mr.
Cooper advised that this was not the same project.
General Committee Minutes
Tuesday, June 1, 2010
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IX CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
1) Personal matters about an identifiable individual, including municipal or local board employees; re: Appointments to the Joint Compliance Audit Committee.
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:40 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-12 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JUNE 8, 2010,
WITH THE EXCEPTION OF ITEM NOS. 2 AND 6 WHICH WERE DISCUSSED AND
ADOPTED AS ORIGINALLY PRESENTED AND ITEM NO. 8 WHICH WAS
DISCUSSED AND ADOPTED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK