MINUTES - General Committee - 20100420
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-08
Council Chambers
Aurora Town Hall
Tuesday, April 20, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor Wilson in the Chair; Councillors Buck (left
at 9:19 p.m.), Collins-Mrakas, Gaertner, Gallo,
Granger, MacEachern, McRoberts, and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer &
Legislative Services/Town Clerk, Parks Manager,
Director of Planning & Development Services,
Director of Infrastructure & Environmental Services,
Director of Corporate & Financial Services/Treasurer,
Director of Legal Services/Town Solicitor, Manager of
Legislative Services/Deputy Clerk, and Council/
Committee Secretary
Councillor Wilson called the meeting to order at 8:12 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Re: Item 1 – Councillor MacEachern declared a conflict due to her participation
with a residents group with the property (Anne Bartley Smith Lands).
Re: Item 5 – Councillor Collins-Mrakas declared a conflict due to a family
member having a work relationship.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved with the following additions:
Cancellation of Delegation (a) Ms. Sher St. Kitts, Re: Canada Day
Parade and the Aurora Jazz Festival
New Item 14 – Correspondence from Ms. Catherine Marshall,
Resident, Re: Item 1 – CAO-10-006 – Anne Bartley Smith Lands
New Item 15 – Correspondence from Mr. Gordon Barnes, Resident,
Re: Item 1 – CAO-10-006 – Anne Bartley Smith Lands
New Item 16 – Introduction email, Re: Item 13 – AMO Breaking News
– Joint and Several Liability Paper
CARRIED
General Committee Meeting Minutes
Tuesday, April 20, 2010
Page 2 of 6
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of Tuesday, April 6, 2010
General Committee recommends:
THAT the General Committee meeting minutes of Tuesday, April 6, 2010
be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and 13 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 11 and 12 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
11. HAC10-03 – Heritage Advisory Committee Meeting Minutes of April 12, 2010
THAT the Heritage Advisory Committee Meeting minutes from the April
12, 2010 meeting be received for information and the recommendations
contained therein be approved.
12. OPR&2C10-02 – 5-Year Official Plan Review & 2C Secondary Plan Steering
Committee, Committee Meeting Minutes of April 7, 2010
THAT the 5-Year Official Plan Review & 2C Secondary Plan Steering
Committee meeting minutes of April 7, 2010 be received for information
and the recommendations contained therein be approved.
CARRIED
VI DELEGATIONS
(a) Ms Sher St. Kitts
Re: Canada Day Parade and the Aurora Jazz Festival
The delegation request was withdrawn.
(b) Ms Joan Best, Events Coordinator, 55+ Seniors Games, York Region
Re: Seniors 55+ Hockey Tournament in November
Ms Joan Best, Events Coordinator of the York Region 55+ Seniors Games,
addressed General Committee to request a reduction or waive of the price
of two (2) ice pads for the qualifying tournament being held on November
17, 2010. Ms Best introduced Mr. Bob Inkster, Hockey Coordinator, who
provided some history, objectives, and logistics of the Games.
General Committee Meeting Minutes
Tuesday, April 20, 2010
Page 3 of 6
General Committee recommends:
THAT Council receive the comments of the delegation and refer the
request to staff; and
THAT staff provide Council with a report outlining the direct and indirect
costs associated with renting the facility for the day in order to provide
Council with the opportunity to make a decision to waive or reduce the fee.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor MacEachern, having previously declared an interest in Item 1, did not
take part in or vote on any questions in this regard.
1. CAO10-006 – Anne Bartley Smith Lands
General Committee recommends:
THAT Council receive this report for information; and
THAT Council endorse in principle the project purpose and principles for
the development of a custodial relationship agreement with the Ontario
Heritage Trust related to the Anne Bartley Smith Lands; and
THAT the Chief Administrative Officer report back to Council with a draft
custodial relationship agreement with the Ontario Heritage Trust related to
the Anne Bartley Smith Lands when appropriate.
CARRIED
General Committee recommends:
THAT the following additional items of correspondence be received for
information:
Item 14 – Correspondence from Ms. Catherine Marshall, Resident
Re: Item 1 – CAO-10-006 – Anne Bartley Smith Lands
Item 15 – Correspondence from Mr. Gordon Barnes, Resident
Re: Item 1 – CAO-10-006 – Anne Bartley Smith Lands
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to allow an additional delegate,
Mr. Guy Poppe, to speak.
CARRIED
(c) Mr. Guy Poppe, Resident
Re: Item 1 – CA010-006 – Anne Bartley Smith Lands
General Committee Meeting Minutes
Tuesday, April 20, 2010
Page 4 of 6
Mr. Guy Poppe, resident of the Town of Aurora, addressed General
Committee to express his views regarding the intended disposition of the
donated Lands. He understands that the Lands were never intended for
development and should be transferred to the Town of Aurora if released by
Ontario Heritage Trust.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to Item 1.
CARRIED
2. CLS10-012 – Pending List
General Committee recommends:
THAT report CS10-012 be received for information.
CARRIED
3. CFS10-013 – 2010 Water, Wastewater, Stormwater and Sewage Pumping
Station Budget and Rates
General Committee recommends:
THAT Council receive report CFS10-013 for information and defer
consideration of the requests; and
THAT the report be referred to staff to prepare a PowerPoint
presentation to be delivered by the Director at next week’s Council
meeting to explain the rationale for the requested rate increases.
CARRIED
4. IES10-017 – Regional Road Speed Limit Review
General Committee recommends:
THAT Council receive this report for information.
CARRIED
Councillor Collins-Mrakas, having previously declared an interest in Item 5, did
not take part in or vote on any questions in this regard.
5. PR10-004 – Property Use Agreements
General Committee recommends:
THAT Council authorize the Mayor and Clerk to execute Property Use
Agreements between the Town of Aurora and 1207309 Ontario Inc.
(Magna) and St Andrews College (SAC) for the year 2010 to facilitate the
Aurora Youth Soccer Club’s (AYSC) use of Magna lands.
CARRIED
General Committee Meeting Minutes
Tuesday, April 20, 2010
Page 5 of 6
6. PR10-015 – PRS2010-02 Landscape Architectural Services for RinC Projects
General Committee recommends:
THAT Council accept the proposal submitted by SerdiKa Consulting Inc. in
the amount of $64,171.00 (not including GST).
CARRIED
7. PR10-016 – Approval of Sheppard’s Bush Parking Lot RinC Project
General Committee recommends:
THAT Council authorize proceeding with design and Tender preparation
package for the Sheppard’s Bush Permeable Parking Lot and Fitness Trail
Equipment Replacement Project; and
THAT subject to Ontario Heritage Trust approval of the project,
Council authorize staff to go out to Tender.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived to allow the meeting to be
extended past 10:30 p.m.
CARRIED
8. PR10-017 – Tender PRS2010-23 Supply, Planting & Maintenance of
Boulevard Trees
General Committee recommends:
THAT Council award Tender PRS2010-23 for the supply and planting of
street trees to Lomco Landscaping in the amount of $150,026.00
(excluding taxes).
CARRIED
9. AAC10-04 – Accessibility Advisory Committee Meeting Minutes of April 7,
2010
General Committee recommends:
THAT the Accessibility Advisory Committee Meeting minutes from the
April 7, 2010 meeting be received for information and the
recommendations contained therein be approved.
CARRIED
10. EAC10 -04 – Environmental Advisory Committee Meeting Minutes of April 1,
2010
General Committee recommends:
THAT the Environmental Advisory Committee Meeting minutes from the
April 1, 2010 meeting be received for information and the
recommendations contained therein be approved.
CARRIED
General Committee Meeting Minutes
Tuesday, April 20, 2010
Page 6 of 6
13. Memorandum from Councillor Gaertner, Re: AMO Breaking News – Joint
and Several Liability Paper
and
16. Introduction email, Re: Item 13 – AMO Breaking News – Joint and Several
Liability Paper
(added item)
General Committee recommends:
THAT Council receive for information the AMO Breaking News – Joint and
Several Liability Paper and refer to legal staff for information; and
THAT Item 16, the introduction email regarding AMO website access
to the Joint and Several Liability Paper, be received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris referred to an article headlined “Tree-planting Program Conflicts
With Anti-litter Day, Aurora Mayor Says” on page 1 and continued on page 13
under the headline “Planting Plans Thwarted”, in The Auroran for the week of
April 20, 2010. Mayor Morris expressed her disappointment regarding comments
on page 13 that suggested that Mayor Morris had thwarted the tree planting
program organized by Neighbourhood Network for April 24, 2010. Mayor Morris
clarified that she had suggested they plant at the Stronach Aurora Recreation
Complex instead of Town lands which would require Council approval.
Councillor McRoberts referred to a recent email communication from a resident
on Kerr Lane regarding a drainage or pooling issue and inquired if the matter had
been dealt with by any Member of Council or staff. The Director of Infrastructure
& Environmental Services received a copy of the email from Councillor
McRoberts and advised that he will follow up in this regard.
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:08 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-08 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, APRIL 27, 2010, WITH THE EXCEPTION OF ITEMS 1, 3, AND 5 WHICH
WERE DISCUSSED AND ADOPTED AS AMENDED.