MINUTES - General Committee - 20100504
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-10
Council Chambers
Aurora Town Hall
Tuesday, May 4, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Buck,
Collins-Mrakas, Gaertner, Granger (7:05 p.m.)
MacEachern, McRoberts, Wilson and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, and Council/Committee Secretary
Councillor Gallo called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5 and 6 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 7 and 8 were identified as items not requiring separate discussion.
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Tuesday, May 4, 2010
Page 2 of 4
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
7. LSAC10-02 – Leisure Services Advisory Committee Meeting
THAT the Leisure Services Advisory Committee Meeting minutes from the
April 15, 2010 meeting be received for information and the
recommendations contained therein be approved.
8. EDAC10-02 – Economic Development Advisory Committee Meeting
THAT the Economic Development Advisory Committee Meeting minutes
from the April 22, 2010 meeting be received for information and the
recommendations contained therein be approved.
CARRIED
V DELEGATIONS
None
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. CLS10-010 – 2010 Municipal Election By-laws
General Committee recommends:
THAT the draft by-laws to provide for Advance Voting Days and Reduced
Hours of Voting in Nursing/Retirement Homes in the forthcoming
Municipal Election be approved.
CARRIED
2. IES10-018 – Award o f Tenders:
• IES2010-06 – Reconstruction of Nisbet Drive and Sandusky Crescent
• IES2010-07 – Reconstruction of Kemano Road, Sioux Gate and
Foreht Crescent; and
• IES2010-08 – Reconstruction of Davis Road and Jones Court
General Committee recommends:
THAT the Treasurer be directed to amend the budgets and funding
sources for the three projects as set out in Table H of IES10-018; and
THAT Tender IES2010-06 – Reconstruction of Nisbet Drive and Sandusky
Crescent be awarded to C. Valley Paving Ltd. at its tendered price of
$799,477.90, excluding taxes; and
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Tuesday, May 4, 2010
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THAT Tender IES2010-07 – Reconstruction of Kemano Road, Sioux Gate
and Foreht Crescent be awarded to 614128 Ontario Ltd. O/A Trisan
Construction at its tendered price of $1,480,557.80, excluding taxes; and
THAT Tender IES2010-08 – Reconstruction of Davis Road and Jones
Court be awarded to Tubro Contracting Ltd. at its tendered price of
$1,164,085.80, excluding taxes; and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements for the reconstruction of the projects.
CARRIED
3. IES10-019 – Minto Communities Inc. – Agreement to Construct a
Retaining Wall
General Committee recommends:
THAT the Mayor and Municipal Clerk be authorized to execute an
Agreement with Minto Communities Inc. regarding the construction of a
retaining wall on Lot 4, Plan 65M-3979.
CARRIED
4. EAC10-001 – Water Conservation Measures
General Committee recommends:
THAT report EAC10-001 entitled “Water Conservation Measures” as
amended be referred to Council for its information and endorsement and
THAT it be recommended to Council that the Water Conservation report
and all supporting documents be forwarded to York Region to be
considered as input into the Long Term Water Conservation Plan
(LTWCP).
CARRIED
5. PL10-035 – Application for Site Plan Amendment,
Dole Contracting Inc. (formerly Dicaro Properties)
138 Industrial Parkway North
File Number: D11-16-08(A)
General Committee recommends:
THAT Council authorize the Mayor and Clerk to execute an amending Site
Plan Agreement between the Town of Aurora and Dole Contracting Inc.
related to the office/warehouse development located at 138 Industrial
Parkway North.
CARRIED
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Tuesday, May 4, 2010
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6. TSAC10-01 – Traffic Safety Advisory Committee Meeting
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
April 14, 2010 meeting be received for information and the
recommendations contained therein be approved.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Mayor Morris advised that she had received a letter from the Road Watch
Committee requesting the Town’s participation. The cost would be $500 to join.
Mayor Morris also advised that the letter invites the Town to consider appointing
a member of Council to the Road Watch Committee. Mayor Morris advised that
she will consult with staff and the Road Watch Committee for further information
to determine the best way to proceed with this matter.
IX CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following adjournment,
to consider:
1. Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
• Westhill Redevelopment Company Limited, Ontario Municipal Board
Appeal to receive additional information regarding proceeding
(deferred from the April 13, 2010 Council meeting)
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 7:55 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-10 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, MAY 11, 2010, WITH THE EXCEPTION OF ITEM NO. 2 WHICH WAS
DISCUSSED AND ADOPTED AS ORIGINALLY PRESENTED AND ITEM NO. 7
WHICH WAS DISCUSSED AND ADOPTED AS AMENDED.