MINUTES - General Committee - 20100406
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-07
Council Chambers
Aurora Town Hall
Tuesday, April 6, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors Gaertner,
Gallo, Granger, MacEachern, McRoberts and Wilson
MEMBERS ABSENT Mayor Morris and Councillor Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Parks
and Recreation Services, Director of Planning and
Development Services, Director of Infrastructure and
Environmental Services, Director of Corporate and
Financial Services/Treasurer, Director of Legal
Services/Town Solicitor, Senior Building Inspector,
Manager of By-law Services and Manager of
Legislative Services/Deputy Clerk
Councillor Buck called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
None
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved with the following additions:
Delegation (b) Ms Kim Pyke
Re: Item 5 – Memorandum from the Director of Customer and
Legislative Services/Town Clerk
Re: CAO10-004 – Services Contract for the Integrity
Commissioner for the Town
Replacement pages 50 to 60
Re: Item 3 – Re: Report No. CAO10-005 – Internal Audit Report
Waste Collection Contract
CARRIED
General Committee Meeting Minutes
Tuesday, April 6, 2010
Page 2 of 6
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of Tuesday, March 23, 2010
General Committee recommends:
THAT the General Committee meeting minutes of Tuesday, March 23,
2010 be adopted.
CARRIED
IV POSSIBLE WARD QUESTION ON THE BALLOT/DELEGATIONS
Councillor Buck inquired if anyone from the audience would like to speak
regarding the possible ward question on the ballot to which no one responded.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 5, 8, 10 and 11 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 3, 4, 6, 7 and 9 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. CAO10-005 - Internal Audit Report - Waste Collection Contract
THAT Council receive report CAO10-005 for information.
4. CFS10-010 - Procurement Card Update and Authorization
THAT Council authorize the Director of Corporate & Financial Services-
Treasurer to execute documents and agreements necessary to secure the
services of a procurement card solution from US Bank Canada and US
Bank National Association; and
THAT staff report back to Council regarding safeguards and control
measures developed for the procurement card program prior to deploying
cards to Town staff.
6. CLS10-008 – Election Compliance Audit Committee
THAT report CLS10-008 be received for information; and
THAT Council endorse participating with other interested York Region
municipalities in establishing a Joint Compliance Audit Committee; and
THAT the Terms of Reference for the Joint Compliance Audit Committee
be adopted; and
General Committee Meeting Minutes
Tuesday, April 6, 2010
Page 3 of 6
THAT the Clerk or his designate be directed to work with other interested
York Region municipalities to recruit applicants for a Joint Compliance
Audit Committee.
7. CLS10-011 – Possible Ward Question on the Ballot
THAT Report CS10-011 be received for information.
9. IES10-016 - Extension of Contract for Remedial Works
to Reduce Extraneous Flow in the Wastewater
Collection Systems
THAT Council approve the expenditures and works for the second year of
a three year contract No. PW2009-03 – For the Continuation of Remedial
Works to Reduce Extraneous Flows in the Wastewater Collection System
as awarded to Fer-Pal Construction Ltd. for a 2010 upset limit of
$1,430,000 excluding taxes; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
amended Form of Agreement between the Town of Aurora and Fer-Pal
Construction Ltd.
CARRIED
VII DELEGATIONS
(a) Mr. Steve Hinder, Manager, Magna for Community and Mr. Alex Reil,
Manager, Canadian Cancer Society
Re: Relay for Life
Ms Lynn Pearson, Chair for the Relay for Life introduced Mr. Alex Reil,
Manager of the Canadian Cancer Society and Mr. Steve Hinder, Magna for
Community (the official sponsor of the event). Ms Pearson advised that the
event is being held on Friday, June 11, 2010 and requested an exemption to
the Town of Aurora Noise By-law in order to allow the bands to play
throughout the night at a reasonable volume to help keep the participants
awake. Ms Pearson advised that the Canadian Cancer Society will be
notifying surrounding residents of the event and will deal with any issues that
arise. Ms Pearson encouraged Council to form their own group to participate
in this important event.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT Council approve the request for an exemption to the Town of
Aurora Noise By-law.
CARRIED
General Committee Meeting Minutes
Tuesday, April 6, 2010
Page 4 of 6
(b) Ms Kim Pyke, Re: Item 5 – Memorandum from the Director of Customer
and Legislative Services/Town Clerk
Re: CAO10-004 – Services Contract for the Integrity Commissioner for
the Town
At this point in the meeting Ms Pyke was not in attendance.
VIII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BBS10-004 – Request for Sign Variance to Sign Bylaw No. 4898-07P
Suncore Energy (Petro-Canada) 15612 Yonge Street
General Committee recommends:
THAT Council approve a request for a sign variance to permit a sign to
project beyond the limits of the canopy facia.
CARRIED
General Committee recommends:
THAT the Committee waive the Procedural By-law to allow Delegation (b)
Ms Pyke to speak.
CARRIED
(VII DELEGATIONS - Continued)
(b) Ms Kim Pyke, Re: Item 5 – Memorandum from the Director of Customer
and Legislative Services/Town Clerk
Re: CAO10-004 – Services Contract for the Integrity Commissioner for
the Town
Ms Pyke inquired about obtaining the report regarding the Integrity
Commissioner and whether it has been made public and whether it can be
found on the Town’s website. Ms Pyke further inquired about the agreement
and report with respect to the first Integrity Commissioner.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee Meeting Minutes
Tuesday, April 6, 2010
Page 5 of 6
(IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION -
Continued)
2. BBS10-005 – Door to Door Pet License Canvassers and Pet Store Vendors
General Committee recommends:
THAT Council approve the continuation of the Door to Door Pet License
Canvassing Program for the 2010 licensing year; and
THAT Council require the Door to Door Pet License Canvassers and Pet
Store locations selling Town Pet Licenses to enter into an agreement with
the Town for this purpose; and
THAT the Mayor and Town Clerk be authorized to execute an agreement
with each of the Door to Door Pet License Canvassers recruited by the
Town and be authorized to sign a similar version of the agreement with
Pet Store locations selling Pet Licenses for the Town.
CARRIED
5. Memorandum from the Director of Customer and Legislative
Services/Town Clerk
Re: CAO10 -004 – Services Contract for the Integrity Commissioner
For the Town of Aurora
General Committee recommends:
THAT the memorandum be received for information.
CARRIED
8. IES10-014 - Bullfrog Power Procurement 2010
General Committee recommends:
THAT Council approve continuation of the procurement of Green Power
from Bullfrog Power for 2010.
CARRIED
10. PL10-023 - Proposed Zoning/Registration By-law for
Second Suites (Two-Unit Houses/Basement Apartments)
File No. D14-18-08
General Committee recommends:
THAT the attached draft implementing zoning by-law to permit second
suites and draft second suites registration by-law be enacted; and
THAT the wording in the By-law be clarified to ensure that the one
entrance speaks to the main façade of the building.
CARRIED
General Committee Meeting Minutes
Tuesday, April 6, 2010
Page 6 of 6
11. PL10-027 - Petch Log House
General Committee recommends:
THAT staff be authorized to proceed with a Request for Proposal
regarding the restoration of the Petch Log House; and
FURTHER THAT staff and the Mayor meet with Whitwell to discuss
their responsibilities and participation in the restoration of the Petch
Log House and that this update be reported to Council with the
Request for Proposal results.
CARRIED
X CLOSED SESSION
General Committee recommends:
THAT General Committee defer the following Closed Session item:
1) Labour relations or employee negotiations;
(Deferred from the March 30, 2010 Council meeting)
• CUPE Negotiations Strategy and Direction,
o Current contract expires March 31, 2010
CARRIED
XI NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Gaertner inquired of the Chief Administrative Officer as to how the
replacement pages 50 to 60 of report CAO10-005 were different from the ones
provided with the agenda. The Chief Administrative Officer advised that the
signature page was the wrong page in the original agenda and the attachment
provided with the Additional Items is more legible than the one provided in the
original agenda.
XII ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:22 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-07 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, APRIL 13, 2010, WITH THE EXCEPTION OF ITEMS 2 AND 11 WHICH
WERE DISCUSSED AND ADOPTED AS ORIGINALLY PRESENTED AND ITEM 10
WHICH WAS DISCUSSED AND ADOPTED AS AMENDED.