MINUTES - General Committee - 20100119
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-01
Council Chambers
Aurora Town Hall
Tuesday, January 19, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Councillors
Gaertner, Gallo, Granger, MacEachern and Wilson
MEMBERS ABSENT Mayor Morris, Councillors Buck and Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, and Council/Committee Secretary
Councillor McRoberts called the meeting to order at 7:06 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional item, be approved:
Delegation b) – Ms Sher St. Kitts
Re: Item 6 – LSAC09-10 – Leisure Services Advisory Committee
Meeting Minutes – December 17, 2009
(1) – LS09-053 – Canada Day Parade – Follow-up
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 09-30
November 21, 2009
Special General Committee Meeting Minutes, 09-31
November 23, 2009
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 2 of 11
Special General Committee Meeting Minutes, 09-32
November 30, 2009
General Committee Meeting Minutes, 09-33
December 1, 2009
General Committee recommends:
THAT the Special General Committee Meeting minutes 09-30, dated
November 21, 2009, the Special General Committee Meeting minutes 09-
31, dated November 23, 2009, the Special General Committee Meeting
minutes 09-32, dated November 30, 2009 and the General Committee
Meeting minutes, 09-33, dated December 1, 2009 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 7, 8, 9, 11, 12, 14 and 15 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 5, 10, 13, 16, 17, 18, 19 and 20 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
5. EDAC09-10 – Economic Development Advisory Committee Meeting
Minutes - December 17, 2009
THAT the Economic Development Advisory Committee Meeting minutes
from the December 17, 2009 meeting be received for information and the
recommendations contained therein be approved.
10. CLS10-002 – Recorded Votes
THAT report CLS10-002 be received for information.
13. LGL10-001 – Extension of Agreement for Provision of External
Legal Services
THAT Council approve the roster of firms detailed below for the provision
of external legal services to the Town on an exceptional and as-needed
basis, as previously approved by Council on December 11, 2007; and
THAT the agreements with the roster of firms be hereby extended upon
the terms and conditions provided herein for a further one (1) year term
commencing January 1, 2010, as follows:
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 3 of 11
AREA OF LAW LEGAL FIRM
General Municipal Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis LLP
Gowling Lafleur Henderson LLP
Thomson Rogers LLP
Planning and
Development
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis LLP
Gowling Lafleur Henderson LLP
Thomson Rogers
Litigation Paterson MacDougall LLP
Thomson Rogers
Environmental Willms & Shier Environmental Lawyers LLP
Gowling Lafleur Henderson LLP
THAT Hicks, Morley, Hamilton, Stewart and Storie LLP continue as the
primary service provider in the area of labour and employment law; and
THAT the Town Solicitor be authorized to retain external legal services
from the list of approved firms and; alternatively, from any other firms as
required on an exceptional and as-needed basis.
16. PL10-004 – Official Plan Amendment Application
The Town of Aurora and Chak Wai Cheng and
Kathy Cheng (In Trust)
15286 and 15306 Leslie Street
Pt. Lot 21, Con. 2, Pt. 1 and 2 65R-2640 and Pt. Lot 21, Con. 2
West of Leslie Street, north of Wellington Street East
File D09-02-09
THAT Council enact By-law No. 5205-10, being a By-law to adopt Official
Plan Amendment No. 71.
17. Memorandum from Mayor Morris
Re: Correspondence from the Ministry of Citizenship and Immigration
regarding Nomination Information for Ontario’s Volunteer Recognition
Programs for 2010
THAT the correspondence from the Ministry of Citizenship and Immigration
regarding nomination information for Ontario’s Volunteer Recognition
Programs, for 2010, be received for information and referred to the Youth
Co-ordinator for appropriate action.
18. Memorandum from Mayor Morris
Re: Aurora Mayor’s Prayer Breakfast
THAT the memorandum regarding the Aurora Mayor’s Prayer Breakfast
be received for information.
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 4 of 11
19. Memorandum from the Manager of Strategic Initiatives
Re: 2009 Year of Business Initiative
THAT the memorandum entitled, “2009 Year of Business Initiative” be
received for information.
20. Memorandum from Mayor Morris
Re: Donation of Book Titled “Sharing With Pride the Story of Municipal
Engineers in Ontario” to the Aurora Public Library
THAT Council receive and forward the donated book, titled “Sharing with
Pride the Story of Municipal Engineers in Ontario” from the Municipal
Engineers Association, to the Aurora Public Library.
CARRIED
VI DELEGATIONS
(a) Mr. Tyler Barker, Aurora Resident
Re: Item 2 - AAC09-09 - Accessibility Advisory Committee Meeting
Minutes - December 9, 2009
Delegation (a) - YRT Mobility Plus Service
Mr. Tyler Barker addressed General Committee regarding his concerns
pertaining to York Region Transit Mobility Plus Service.
General Committee recommends:
THAT the comments of the delegate be received for information, referred
to item 2 and that item 2 be brought forward for discussion.
CARRIED
2. AAC09-09 – Accessibility Advisory Committee Meeting Minutes
December 9, 2009
(DELEGATIONS)
a) Mr. Tyler Barker, Resident
Re: Concerns Regarding Mobility Plus – York Region
General Committee recommends:
THAT the Accessibility Advisor be directed to prepare a report for the
Mayor’s office summarizing the concerns and requests raised by Mr. Tyler
Barker, with respect to the York Region Transit (YRT) Mobility Plus
Service; and
THAT a request be made to the Mayor’s office that the concerns listed by
the Accessibility Advisory Committee be communicated directly to the
Region of York’s Transportation Department as well as its Accessibility
Advisory Committee; and
THAT such report should include, but not be limited to, the following
concerns and requests:
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 5 of 11
• YRT Mobility Plus customer service should be aligned with the
Accessibility for Ontarians with Disabilities Act (AODA) standards;
• York Region should supply additional Mobility Plus vehicles with
rear-loading capability, to provide back-up for the 1 (one) vehicle
currently in service, which is approximately 16 years old;
• Mobility Plus hours of service for customers requiring rear-loading
capability should be extended to include evenings and weekends;
• the penalization system of banking demerit points must be
reviewed and/or eliminated as to not penalize people with
disabilities when circumstances are beyond their control;
• the 5 (five) minute departure window should be extended to a
reasonable amount of time to allow any customer with obvious
mobility restrictions/barriers to prepare, reach and board the vehicle
safely;
• all YRT Mobility Plus staff and drivers should receive the benefit of
full comprehensive “Disability Awareness & Sensitivity Training”;
• customers using the Mobility Plus service should be treated with
respect in accordance with regulation 429-07 under the
Accessibility for Ontarians with Disabilities Act (AODA): “the 4
Principles of Accessible Customer Standards - Inclusion, Dignity,
Equal-Opportunity and Integrity”; and
THAT it be recognized that these concerns and requests reflect the
challenges faced by a growing number of people with disabilities and
mobility restrictions across Aurora and York Region; and
THAT Mr. Tyler Barker be invited to accompany Mayor Phyllis Morris
when attending any meetings related to this issue; and
THAT York Region Transit, York Region Accessibility Advisory
Committee and YRT Mobility Plus be notified of the concerns raised,
as soon as possible.
CARRIED UNANIMOUSLY
(1) Accessibility Advisory Committee Terms of Reference - Revised
General Committee recommends:
THAT the revised Terms of Reference for the Accessibility Advisory
Committee be received and brought to a future Council meeting.
CARRIED
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the December 9, 2009 meeting be received for information
and the recommendations contained therein be approved.
CARRIED
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 6 of 11
(b) Delegation b) – Ms Sher St. Kitts
Re: Item 6 – LSAC09-10 – Leisure Services Advisory Committee
Meeting Minutes – December 17, 2009
(1) – LS09-053 – Canada Day Parade – Follow-up
(Added Item)
Ms Sher St. Kitts addressed General Committee to present a proposal regarding
the Canada Day Parade.
General Committee recommends:
THAT the comments of the delegate be received for information, referred
to item 6 and that item 6 be brought forward for discussion.
CARRIED
6. LSAC09-10 – Leisure Services Advisory Committee Meeting Minutes
December 17, 2009
(1) LS09-053 – Canada Day Parade – Follow-up
General Committee recommends:
THAT the matter be referred to staff; and
THAT staff meet with Ms Sher St. Kitts in order to provide additional
information for the next Council meeting.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the December 17, 2009 meeting be received for information
and the recommendations contained therein be approved.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. EAC09-09 – Environmental Advisory Committee Meeting Minutes
December 3, 2009
(DELEGATIONS)
(a) Mr. Peter Piersol, Chair of the Environmental Advisory Committee
Re: Climate Change – Greenhouse Gas Emission Reduction Plans
General Committee recommends:
THAT the delegation by Chair Peter Piersol entitled “Climate Change –
Greenhouse Gas Emission Reduction Plans” be received; and
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 7 of 11
THAT it be recommended to Council that the Town of Aurora:
(a) Commit to a climate protection local action plan, both Town and
community;
(b) Join “Cities for Climate Protection” and/or “Partners for Climate
Protection”;
(c) Request that Chair Peter Piersol work with Town Staff to start on
milestones as soon as possible (emissions inventory early 2010
and reduction targets and action plan by late 2010); and
Get credit for existing initiatives and manage future actions; and
THAT the Chair of the Environmental Advisory Committee be invited
to provide a presentation to Council regarding greenhouse gas
emission reduction plans.
CARRIED
General Committee recommends:
THAT the balance of the Environmental Advisory Committee Meeting
minutes from the December 3, 2009 meeting be received for information
and the recommendations contained therein be approved.
CARRIED
3. TSAC09-08 – Traffic Safety Advisory Committee Meeting Minutes
December 9, 2009
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
December 9, 2009 meeting be received for information and the
recommendations contained therein be approved.
CARRIED
4. HAC09-10 – Heritage Advisory Committee Meeting Minutes
December 14, 2009
General Committee recommends:
THAT the Heritage Advisory Committee Meeting minutes from the
December 14, 2009 meeting be received for information and the
recommendations contained therein be approved.
CARRIED
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 8 of 11
7. CAO10-001 – Collaborative Municipal Initiatives of the Six Northern
Municipalities of York Region
General Committee recommends:
THAT the update report regarding Collaborative Initiatives of the Six
Northern Municipalities be received for information purposes; and
THAT Council endorse the continued collaboration as outlined in this
report.
CARRIED
8. CAO10-002 – Request for Proposal for Integrity Commissioner for the
Town of Aurora
General Committee recommends:
THAT Request for Proposal ADM2009-93 for Integrity Commissioner
Services for the Town of Aurora be awarded to David Tsubouchi; and
THAT staff negotiate and finalize an agreement for the provision of these
services and report back with the final agreement for approval.
CARRIED
9. CLS10-001 –Pending List
General Committee recommends:
THAT item CLS39 on page 12 of report CLS10-001 be removed.
CARRIED
General Committee recommends:
THAT item B105 on page 23 of report CLS10-001 be removed.
CARRIED
General Committee recommends:
THAT item PRS38 on page 26 of report CLS10-001 be removed.
CARRIED
General Committee recommends:
THAT item PDS43 on page 31 of report CLS10-001 be removed.
CARRIED
General Committee recommends:
THAT item PDS44 on page 32 of report CLS10-001 be removed.
CARRIED
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 9 of 11
General Committee recommends:
THAT the balance of report CLS10-001 be received for information.
CARRIED
11. IES10-001 – Acceptance of Municipal Services – Aurora Gardens
Subdivision – Registered Plan 65M-3181, 65M-3219
and 65M-3221
General Committee recommends:
THAT Council accept the municipal services contained within Registered
Plan 65M-3181, 65M-3219, 65M-3220 and 65M-3221 being Aurora
Gardens Subdivision as detailed in Report No. IES10-001; and
THAT Council enact By-law 5107-09.D for the assumption of the subject
municipal services; and
THAT the Director of Infrastructure & Environmental Services be
authorized to issue a Certificate of Acceptance of public works for said
lands as required under Section 3.12 of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to these parts of the Aurora Gardens
Subdivision.
CARRIED
12. IES10-002 – Award of Tender No. IES2009-51 – Supply and Delivery of One
Full Size, Four Wheel Drive Truck with Dump Box
General Committee recommends:
THAT Tender No. IES2009-51 - Supply and Delivery of one, full size, four-
wheel drive truck with dump box be awarded to Roy Foss Motors at the
tendered price of $58,349, excluding taxes and including registration and
licensing.
CARRIED
14. PL10-001 – Application for Exemption from Part Lot Control
Country Wide Homes at Aurora Inc.
Lots 3, 6, 57 & 65, Plan 65M-4079
File D12-PLC-09-09
Related File D12-00-1A
General Committee recommends:
THAT Council approve the application for exemption from Part Lot Control
submitted by Country Wide Homes at Aurora Inc. to divide Lots 3, 6, 57
and 65 on Plan 65M-4079 into eight (8) separate lots; and
THAT Council enact By-law 5202-10.
CARRIED
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 10 of 11
15. PL10-003 – Amendment to Planning Application Fees By-law
General Committee recommends:
THAT Council adopt the attached Planning Fees By-law, which increases
the fees for processing planning applications by 1.0% to reflect the
Consumer Price Index; and
THAT Council direct staff to index the fee schedule resulting from the
Consumer Price Index on an annual basis as an administrative matter for
January 1, 2011, 2012 and 2013 only.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Granger provided a Notice of Motion for the January 26, 2010 Council
agenda, pertaining to placing a question on the elector ballot for the October 25,
2010 municipal election.
Councillor Gaertner inquired as to whether the Region of York has any initiatives
in place to offer support to the people of Haiti, to which the Chief Administrative
Officer responded that he will discuss this with the Chief Administrative Officer of
York Region to determine whether there will be an item on their agenda, and if
so, whether the municipalities will have input into the initiative.
Councillor MacEachern provided a Notice of Motion pertaining to Good
Neighbour Civic Awards.
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
1. Labour relations or employee negotiations; and
2. Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
and
3. Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
(Added at this point in the meeting)
CARRIED
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 11 of 11
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:37 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-01 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, JANUARY 26, 2010, WITH THE EXCEPTION OF ITEM 2, WHICH WAS
ADOPTED AS AMENDED, AND ITEMS 8 AND 11, WHICH WERE ADOPTED AS
ORIGINALLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK